COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, September 19, 2019
Time:	9:30 A.m. - 3:30 P.m.
Location:	CSRD Boardroom 555 Harbourfront Drive NE, Salmon Arm

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1.

Call to Order

2.

Board Meeting Minutes

2.1

Adoption of Minutes

• Motion

  THAT: the minutes of the August 15, 2019 regular Board meeting be adopted.

2.2

Business Arising from the Minutes

None.

3.

10:00 AM - 10:15 AM Delegations

3.1

Caribou Recovery Program

Tami Kendall, Ministry of Forests, Lands, Natural Resource Operations and Rural Development

Speaking to the Board about Caribou Recovery Program, Provincial Process.

ADMINISTRATION

4.

Correspondence

4.1

Letter from Ministry of Municipal Affairs and Housing (August 15, 2019)

Letter from the Tara Faganello, Assistant Deputy Minister, on behalf of UBCM Green Communities Committee, extending congratulations to the CSRD Chair and Board Members of achieving the goal of corporate carbon neutrality for the 2018 reporting year.

4.2

Letter from Ministry of Forests, Lands, and Natural Resource Operations (May 31, 2019)

Letter from Genevieve Casault, Manager, Heritage Programs and Services, BC Heritage Branch, informing CSRD Board Directors of the results of the Francophone Historic Places Project.

4.3

Letter from the District of Sicamous (August 30, 2019)

Letter from Terry Rysz, Mayor, District of Sicamous, regarding the CSRD Sicamous Recycling Depot relocation.

4.4

Letter from BC Association of Abattoirs and BC Meats (August 30, 2019)

Letter from Nova Woodbury, Executive Director request Board support for inspected Class B abattoirs.

5.

Reports

• Motion

  THAT: The Reports and Committee Meeting Minutes contained on the September 19, 2019 Regular Board agenda be received, this 19th day of September, 2019.

5.1

Revelstoke and Area Economic Development Commission Meeting Minutes (June 12, 2019)

5.2

Shuswap Tourism Advisory Committee Meeting Minutes (September 12, 2019)

Action Items arising from the minutes:

Action Item 1:

THAT: A recommendation be made to CSRD staff that they create a Sub-Committee that will assist Shuswap Tourism with the Destination BC funding application and that staff approach Robyn Cyr, former Shuswap Tourism Manager to be a part of this Sub-Committee.

Action Item 2:  Note to Board in regards to Action Item 2 arising from the Shuswap Tourism Advisory Committee minutes:  CSRD Staff does not support the recommendation of the Advisory Committee, item viewed as premature at this time.  Staffing for a new Shuswap Tourism Manager requires 2020 CSRD Budget approval.

THAT: A recommendation be made to CSRD staff that they create a new position for a Shuswap Tourism Manager and that position be posted and filled before January 2020.

5.3

Electoral Area Directors' Meeting Minutes (September 10, 2019)

Reference Business General Item 6.4.

6.

Business General

6.1

CSRD Policy F-34 Reserve Fund Policy

Report from Jodi Pierce, Manager, Financial Services, dated August 16, 2019.
New Policy for consideration by the Board.

• Motion

  THAT: the Board endorse Policy No. F-34 “Reserve Fund Policy” and approve its inclusion into the CSRD Policy manual, this 19th day of September, 2019.

6.2

Annual Financial Statement Audit Services – Contract Extension

Report from Jodi Pierce, Manager, Financial Services dated August 21, 2019. Authorization for the sole source contract extension.

• Motion

  THAT: the Board empower the authorized signatories to enter into a five year agreement with BDO Canada LLP for the provision of annual financial statement audit services for fiscal year ends 2020 to 2024 (inclusive) at a cost of $106,053, this 19^th day of September, 2019.

• Motion

  THAT: In accordance with Section 169, Subsection (1) of the Community Charter, the appointment of BDO Canada LLP as the auditors for the 2020-2024 year-end Financial Statements be approved, this 19^th day of September, 2019.

6.3

Municipal Directors' Committee

Report from Jennifer Sham, Assistant Deputy Corporate Officer, dated September 6, 2019.

• Motion

  THAT: the Board approve the establishment of the Municipal Directors' Committee this 19^th day of September, 2019.

• Motion

  THAT: the Board endorse the Municipal Directors' Committee Terms of Reference this 19^th day of September, 2019.

6.4

Community Works Fund Supplement Allocation

Deferred Resolution 2019-0816 Brought Forward from August 15, 2019 Board meeting:

Note: Weighted Corporate Vote

2019-0816
Moved By Director Cathcart
Seconded By Director Talbot

THAT: the Board endorse allocation of the 2019 one-time federal Top-up funding payment of Community Works Funds in the amount of $926,691 to the 10% all area Community Works Funds.

Note: Alternate recommendation from EAD Committee:

THAT: it be recommended to the Board that it not support the staff recommendation for allocation of the 2019 one-time federal Top-up funding payment of Community Works Funds in the amount of $926,691 to the 10% all area Community Works Funds and that it be recommended to the Board that the allocation of 2019 one-time federal Top-up Community Works Funding adhere to the CSRD Policy F-3, Electoral Area Community Works Funds – Expenditure of Monies.

7.

Business By Area

7.1

Grant-in-Aid Requests

Report from Jodi Pierce, Manager, Financial Services, dated September 6, 2019.

• Motion

  THAT: the Board approve the following allocations from the 2019 electoral Grant-in-Aids:

  Area A

  $1,260 Field Recreation Advisory Association (Fitness programming instruction)

  $5,000 Golden & District Historical Society (operational funding)

  Area E

  $2,000 Eagle Valley Seniors Meals Society (operational funding)

  Area F

  $2,000 Scotch Creek/Lee Creek Community Hall Society (Annual Halloween event)

  $2,000 Scotch Creek/Lee Creek Fire Department (Annual Halloween event)

  this 19^th day of September, 2019.

7.2

Electoral Area A: Commercial Bottled Water Policy

Request from Director Cathcart.

Email attached to the Agenda for reference.

Motion

THAT: the Board support the creation of a policy for Area A that does not support the extraction fresh water resources for the purposes of commercial bottled water sales.

7.3

Electoral Area A: Feasibility Fund - Nicholson Community Water

Report from Ben Van Nostrand, Team Leader, Environmental Health Services, dated August 29, 2019. Access to Electoral Area Feasibility Fund for a Community Water System in Nicholson.

• Motion

  THAT: access to the Electoral Area Feasibility Fund be approved in the amount of $25,000 to conduct a feasibility study to determine if sufficient community support exists to establish a new service to implement a community water system in the community of Nicholson in Electoral Area A, this 19^th day of September, 2019.

7.4

Electoral Area C: Foreshore Tenure Application – Shannon Beach

Report from Ryan Nitchie, Community Services Team Leader, dated August 13, 2019. Crown tenure application for 2.51 hectares of foreshore at Shannon Beach Community Park in Electoral Area C.

• Motion

  THAT: the Board empower the authorized signatories to acquire a Crown Land Tenure from the Province of BC for 2.51 hectares of foreshore adjacent to Block A, Section 3, Township 23, Range 9, West of the 6^th Meridian, KDYD for a swim area and swim platform for the purposes of lake access for community parks and recreation, this 19^th day of September, 2019.

7.5

Electoral Area C: Sole Source Contract Award, Sorrento-Blind Bay Incorporation Study

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated September 9, 2019. Authorize contract work for Sorrento-Blind Bay Incorporation Study project.

• Motion

  THAT: the Board empower the authorized signatories to enter into an agreement with Neilson Strategies Inc. for the provision of contract services for the Sorrento-Blind Bay Incorporation Study project for the term commencing September 20, 2019 and expiring on February 28, 2021, at a cost of $118,500, plus applicable taxes, this 19th day of September, 2019.

7.6

Area D Community Works Funds – Falkland Curling Club

Report from Jodi Pierce, Manager, Financial Services, dated September 12, 2019.

• Motion

  THAT:

• Motion

  in accordance with Policy F-3 “Electoral Area Community Works Fund – Expenditure of Monies”, access to the Community Works Fund be approved up to $12,478 plus applicable taxes from the Area D Community Works Fund for floor replacement and hot water tank replacement at the Falkland Curling Club, this 19^th day of September, 2019.

8.

Administration Bylaws

8.1

Blind Bay Street Lighting Local Service Area Amendment Bylaw No. 5804, 2019

Inspector of Municipalities has approved Amendment Bylaw No. 5804, 2019 on August 16, 2019.

Motion

THAT: Blind Bay Street Lighting Local Service Area Amendment Bylaw No. 5804, 2019 be adopted this 19th day of September 2019.

8.2

Electoral Area C & F: North & South Shuswap Community Arts Recreation and Culture Programs Financial Contribution Service Bylaw No. 5798, 2019 Alternative Approval Process Results

Report from Jennifer Sham, Assistant Deputy Corporate Officer, dated September 6, 2019.

• Motion

  THAT: the results of the Alternative Approval Process for the North & South Shuswap Community Arts, Recreation and Culture Programs Financial Contribution Service Bylaw No. 5798, 2019 be received this 19^th day of September, 2019, noting that elector approval has not been obtained.

9.

12:00 NOON - IN CAMERA

• Motion

  THAT: pursuant to Sections 90(1) of the Community Charter:

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
  (f) law enforcement, if the board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;
  (g) litigation or potential litigation affecting the regional district;
  (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;

  the Board move In Camera.

   

DEVELOPMENT SERVICES

10.

Business General

11.

ALR Applications

ELECTORAL AREA DIRECTORS

12.

1:00 PM Business by Area

12.1

Electoral Area C: Development Variance Permit No. 641-37 (688490 BC Ltd.)

Report from Christine LeFloch, Planner II, dated August 21, 2019.
3453 Ford Road, Tappen

• Motion

  THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 641-37 for Lot 1, Section 22, Township 21, Range 10, West of the 6^th Meridian, Kamloops Division Yale District, Plan 38427, varying Subdivision Servicing Bylaw No. 641 as follows;

  1. Varying the provisions of Part 8 – Assessment and Demonstration of Potable Water by waiving the requirement for provision of an Independent On-site Water System for the Proposed Remainder Lot 1, Plan 38427 only;

  for a proposed subdivision under application No. 2017-05217C;

  be approved for issuance this 19^th day of September, 2019, subject to registration of a suitably worded Section 219 covenant on the Proposed Remainder Lot 1, Plan 38427 advising that further subdivision will not be permitted, nor will building permits for construction or placement of any buildings or structures requiring plumbing fixtures be issued for the subject property, unless Independent On-site Water Systems meeting the requirements of Subdivision Servicing Bylaw No. 641 are provided.

12.2

Electoral Area D: Development Variance Permit No. 2500-19 (Parton-Simpson)

Report from Erica Hartling, Planner I, dated August 30, 2019.
2908 Wetaskiwin Road, Falkland

• Motion

  THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 2500-19 for Lot 1, Section 3, Township 18, Range 12, West of the 6^th Meridian, Kamloops Division Yale District, Plan KAP77178, varying Salmon Valley Land Use Bylaw No. 2500, as follows:

  Section 2.4.2.2 minimum siting of a structure for keeping of animals from the proposed side parcel line of subdivision application 2018-05908D, from 30 m to:

  • 9.18 m for the farm storage/garage/chicken coop
  • 2.47 m for the barn/hay storage
  • 10.91 m for the chicken coop #1
  • 3.6 m for chicken coop #2
  • 8.11 m for chicken coop #3

  Section 2.4.2.2 minimum siting of a structure for keeping of animals from the front parcel line, from 30 m to:

  • 27.45 m for the farm storage/garage/chicken coop structure
  • 12.72 m for the barn/hay storage
  • 0.58 m for the chicken coop #2
  • 0.93 m for the chicken coop #3

  Section 2.4.2.3 minimum siting of other buildings and structures, from the front parcel line, from 10 m to:

  • 0.58 m for the chicken coop #2
  • 0.93 m for the chicken coop #3

  be approved for issuance this 19^th day of September, 2019.

12.3

Electoral Area F: Development Variance Permit No. 825-29 (Lyder)

Report from Laura Gibson, Planner I, dated August 29, 2019.
4207 Ashe Road, Scotch Creek

• Motion

  THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 825-29 for Lot 74, Section 35, Township 22, Range 11, West of the 6th Meridian, Kamloops Division Yale District, Plan 18252, varying Scotch Creek/Lee Creek Zoning Bylaw No. 825 as follows:

  • Section 5.7.3(f) Minimum setback from the west interior side parcel boundary from 2.0 m to 1.22 m, only for any portion of the accessory building;

  be approved for issuance this 19^th day of September, 2019.

13.

Planning Bylaws

13.1

Electoral Area B: Electoral Area B Official Community Plan Amendment (Illecillewaet Development Inc.) Bylaw No. 850-12 and Electoral Area B Zoning Bylaw Amendment (Illecillewaet Development Inc.) 851-15

Report from Ken Gobeil, Senior Planner, dated August 27, 2019.
354 Leoffler Road, Greeley

• Motion
• Motion

  THAT: “Electoral Area B Official Community Plan Amendment (Illecillewaet Development Inc.) Bylaw No. 850-12”, be given third reading this 19^th day of September, 2019;

• Motion

• Motion

  THAT: “Electoral Area B Zoning Amendment (Illecillewaet Development Inc.) Bylaw No. 851-15”, be given third reading, this 19^th day of September, 2019

13.2

Electoral Area D: Salmon Valley Land Use Amendment (Tereposky-MacDonald) Bylaw No. 2561

Report from Erica Hartling, Planner I, dated August 27, 2019.
2950 Wetaskiwin Road, Falkland

• Motion

  THAT: "Salmon Valley Land Use Amendment (Tereposky-MacDonald) Bylaw No. 2561” be read a third time this 19^th day of September, 2019.

13.3

Electoral Area D: Salmon Valley Land Use Amendment (674816 BC Ltd.) Bylaw No. 2558

Report from Candice Benner, Planner II, dated August 27, 2019
Highway 97, Falkland

• Motion

  THAT: "Salmon Valley Land Use Amendment (674816 BC Ltd.) Bylaw No. 2558" be read a third time this 19^th day of September, 2019.

13.4

Electoral Area F: Parcel Coverage Bylaw Amendments

Report from Candice Benner, Planner II, dated August 30, 2019
Anglemont, Magna Bay, Scotch Creek/Lee Creek

• Motion

  THAT: "Anglemont Zoning Amendment (CSRD) Bylaw No. 650-14" be read a first time this 19^th day of September, 2019.

• Motion

  THAT: "Magna Bay Zoning Amendment (CSRD) Bylaw No. 800-32" be read a first time this 19^th day of September, 2019.

• Motion

  THAT: "Scotch Creek/Lee Creek Zoning Amendment (CSRD) Bylaw No. 825-41" be read a first time this 19^th day of September, 2019;

• Motion

  AND THAT:

  The Board utilize the simple consultation process for Bylaw No. 650-14, 800-32, and 825-41, and the bylaws be referred to the following agencies and First Nations:

  • Electoral Area F Advisory Planning Commission;
  • CSRD Operations Management;
  • Interior Health;
  • Local Qualified Professionals as noted in the report;
  • Shuswap Construction Industry Professionals (SCIP);
  • North Shuswap Chamber of Commerce; and,
  • Relevant First Nations Bands and Councils.

14.

Release of In Camera Resolutions

If any.

MEETING CONCLUSION

15.

Upcoming Meetings/Events

Visit www.csrd.bc.ca for details of these meetings:

Sicamous-to-Armstrong Rail Trail Governance Advisory Meeting - September 20, 2019

Revelstoke and Area Economic Development Commission Meeting - October 2, 2019

16.

Next Board Meeting

Thursday, October 17, 2019, starting at 9:30 AM

CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

17.

Adjournment

• Motion

  THAT: the regular Board meeting of September 19, 2019 be adjourned.

• NOTATION

  ​​The publication of the Columbia Shuswap Regional District Board (CSRD) agenda on its website results in the availability of agenda content outside of Canada.  In accordance with Freedom of Information and Protection of Privacy Act legislation, the reader will note that personal information (ie telephone number, email address, etc.) are redacted from this document where required, to protect the privacy of personal information belonging to an individual(s) in the case where an individual(s) has not provided direct consent to the CSRD to publish such personal information on the CSRD website.​​