COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, November 15, 2018
Time:	9:30 A.m. - 3:30 P.m.
Location:	CSRD Boardroom 555 Harbourfront Drive NE, Salmon Arm

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1.

Call to Order by the Chief Administrative Officer

2.

Inaugural Proceedings

2.1

Election of Chair Conducted by Chief Administrative Officer

2.2

Election of Vice-Chair Conducted by Chief Administrative Officer

2.3

Chair's Remarks

3.

Board Meeting Minutes

3.1

Adoption of Minutes

• Motion

  THAT: the minutes of the October 18, 2018 regular Board meeting be adopted.

3.2

Business Arising from the Minutes

- None.

4.

10:30 - 10:45 AM: Recess - New Board Photo Session

5.

Delegations

5.1

11:00 - 11:15 AM: Newsome Creek Watershed Action Group

Representatives of the Newsome Creek Watershed Action Group in attendance to elicit Board support for the actions of the Group in regards to the ongoing issues of erosion and threats to public safety on Caen Road, Sorrento.

 *Related to Item 9.1

** Note to Board:  Staff will present Item 9.1 Board Report immediately preceding the 11:00 AM Delegation.

5.2

11:15 - 11:30 AM: Building Bridges - Food Security

Melissa Hemphill, Food Security Coordinator, Community Connections (Revelstoke) Society, attending to provide the Board with a presentation about the work being done to grow the local food system.

**PowerPoint presentation attached to the Late Agenda.

ADMINISTRATION

6.

Correspondence

- None.

7.

Reports

7.1

Area A Local Advisory Committee Meeting Minutes - September 25, 2018

• Motion

  ​THAT: the minutes of the September 25, 2018 Area A Local Advisory Committee meeting be received for information.

8.

Business General

8.1

Official Results - General Local Election - October 2018

Overview Report (Verbal) from Lynda Shykora, Chief Election Officer.

• Motion

  THAT: the Declaration of Official Results from the 2018 local general election be received for information.

8.2

2019 Board and Committee Meeting Schedule

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated October 31, 2018.

• THAT: the proposed 2019 Board and Committee meeting schedule be approved this 15^th day of November, 2018.

8.3

Amendment to Policy A-24 “Disposal of Assets Policy”

Report from Jodi Pierce, Manager, Financial Services dated October 4, 2018.

• THAT: the Board endorse the amendment to Policy A-24 “Disposal of Assets Policy” and approve its inclusion into the CSRD Policy Manual.

8.4

Area A Local Advisory Committee (LAC) Terms of Reference Update

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated October 31, 2018.
Update Area A Local Advisory Committee Terms of Reference for 2019-2022.

• THAT: the Board endorse the Area A Local Advisory Committee Terms of Reference dated October 31, 2018.

8.5

Shuswap Watershed Council Contribution Agreement

For Board approval.

Minutes from the September 19, 2018 Shuswap Watershed Council meeting are attached for reference, previously received by Board at October, 2018 Regular Board.

• Motion

  THAT: the Board approve the Shuswap Watershed Council contribution agreement to extend funding from the CSRD for 2019 and 2020.

   

   

9.

Business By Area

9.1

Newsome Creek – Property Erosion at Caen Road

Report from Derek Sutherland, Team Leader, Protective Services, dated November 1, 2018. Newsome Creek - Property Erosion at Caen Road in Sorrento, BC.

• THAT: the Board send a letter to Minister of Forests, Lands, Natural Resource Operations and Rural Development and the Solicitor General with notification that the Province under the Water Act is clearly responsible for stream activity and as such should fund the necessary studies and mitigation works to protect the Newsome Creek stream banks along Caen Road from further erosion.

9.2

Agent for Agricultural Land Reserve (ALR) Land Exclusion Application – Balmoral Lands

Report from Darcy Mooney, Manager of Operations Management, dated November 1, 2018. Update on ALR Exclusion Application Shuswap Lake Estates at Balmoral Road.

• THAT: the report containing the decision of the Agricultural Land Commission Executive Committee in regards to the ALR Exclusion Application – Shuswap Lake Estates (Balmoral Road) to develop 35.5 ha into the Balmoral Village Centre and to utilize 13.5 ha for a lagoon for wastewater storage effluent facility (the "wastewaterfacility") for the Columbia Shuswap Regional District (CSRD) spray irrigation program, be received for information this 15^th day of November, 2018.

9.3

Community Resiliency Investment Grant

Report from Derek Sutherland, Team Leader Protective Services, dated November 2, 2018. Update on new provincial grants to provide funds to mitigate forest fuels on crown lands surrounding communities.

• THAT: the CSRD Board adopt a resolution of support for the new Community Resiliency Investment Grant program provisions that provide opportunities to not-for-profit groups, provincial governments and provincial government contractors to access funding and manage treatment programs on provincial land.

9.4

Grant in Aid Requests

Report from Jodi Pierce, Manager, Financial Services dated October 24, 2018.

• THAT: the Board approve the following allocations from the 2018 electoral grant-in-aids:

  Area A

  $500 Wildsight Golden (Truck stop electrification feasibility study)

  $400 Golden and District Community Foundation (Peter Bowle-Evans Award for two years)

  $1,000 Tourism Golden (Reception for Freeride World Tour 2019)

  $1,100 Kicking Horse Country Chamber of Commerce (Community Excellence Awards sponsorship)

  $3,111 Little Mittens Animal Rescue Association (Dog Rescue Mission)

  Area C

  $2,000 Sorrento Memorial Hall (2018 Annual Christmas Light-up)

  Area D

  $2,000 Falkland & District Curling Club (Operational costs),

  this 15^th day of November, 2018.

9.5

Area F Community Works Fund – North Shuswap Chamber of Commerce

Report from Jodi Pierce, Manager, Financial Services dated October 24, 2018.

• THAT: in accordance with Policy F-3 “Electoral Area Community Works Fund – Expenditure of Monies”, access to the Community Works Fund be approved up to $6,369 plus applicable taxes from the Area F Community Works Fund to the North Shuswap Chamber of Commerce for completion of three Visitor Information Kiosks.

9.6

Electoral Area B: City of Revelstoke Recreation Facilities and Programs Agreement Extension

Report from Charles Hamilton, Chief Administrative Officer, dated November 1, 2018.
Extension to existing Recreation Facilities and Programs Agreement with the City of Revelstoke.

• THAT: the Board empower the authorized signatories to extend the existing Recreation Facilities and Programs Agreement with the City of Revelstoke for an additional two year term expiring on December 31, 2020 for the provision of recreation services for property owners within the Electoral Area B Recreation Facilities and Programs Specified Area, this 15^th day of November, 2018.

9.7

Request for Support - District of Sicamous - Grant Application

Request from District of Sicamous for Grant Application Support – Natural Resource Canada Clean Energy for Rural and Remote Communities BioHeat, Demonstration and Deployment Program Stream - Advancement of Biomass Heating Project

Verbal Update from Manager, Operations Management

• Motion

  THAT:  the Board write a letter to the District of Sicamous in support of its grant application to Natural Resources Canada’s Clean Energy for Rural and Remote Communities: BioHeat, Demonstration and Deployment Program Stream for advancement of a biomass heating project for the District of Sicamous; 

  AND THAT:  the CSRD express interest in understanding how the bio-energy program could benefit the CSRD owned Sicamous and District Recreation Centre.

10.

Administration Bylaws

10.1

Outcome of Assent Vote October 20, 2018 and Adoption of Bylaw No. 5777

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated October 31, 2018.

• THAT: the Declaration of Official Results – Assent Voting – October, 2018 in respect of “Electoral Area A Core Facilities Funding Contribution Service Establishment Bylaw No. 5777” be received this 15^th day of November, 2018.

• THAT: “Electoral Area A Core Facilities Funding Contribution Service Establishment Bylaw No. 5777” be adopted this 15^th day of November, 2018.

11.

IN CAMERA

*Item added to the Late Agenda

• Motion

  THAT: pursuant to Sections 90(1)(e) of the Community Charter:

  (e) the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the regional district;

  the Board move In Camera.

DEVELOPMENT SERVICES

12.

Business General

- None.

13.

ALR Applications

13.1

Electoral Area B: Agricultural Land Commission (ALC) Application Section 20(3) – Non Farm Use LC2559B (Stephen Revell)

Report from Dan Passmore, Senior Planner, dated September 6, 2018.
3401 Catherwood Road, South Revelstoke.

• Motion

  THAT: Application No. LC2559B, Section 20(3) – Non Farm Use in the ALR, for Lot 1, Section 11, Township 23, Range 2, West of the Sixth Meridian, Kootenay District, Plan 1726, Except Part Included in Plan 7169, be forwarded to the Provincial Agricultural Land Commission recommending refusal, on this 15^th day of November, 2018.

14.

Meeting to resume at 1:30 PM  - Electoral Area Directors

ELECTORAL AREA DIRECTORS

15.

Business by Area

15.1

Electoral Area C: Development Permit No. 725-156 (Vandekerkhove)

Report from Erica Hartling, Development Services Assistant, dated October 29, 2018.
3974 Sunnybrae-Canoe Pt Road, Tappen, BC

*Public submissions attached to the Late Agenda, refer to supporting document enclosures 5, 6 and 7.

 

• THAT: in accordance with Section 490 of the Local Government Act Development Permit No. 725-156 (Vandekerkhove), on Lot A, Section 12, Township 21, Range 10, West of the 6^th Meridian, Kamloops Division Yale District, Plan 4927, except part lying east of the line drawn parallel to and perpendicularly distant 60 feet west from the easterly boundary of said lot, be approved for issuance this 15^th day of November, 2018.

16.

Planning Bylaws

16.1

Electoral Area F: Scotch Creek/Lee Creek Amendment (Pinegrove RV Park) Bylaw No. 825-38

Report from Dan Passmore, Senior Planner, dated October 29, 2018.
1131 Pine Grove Road, Scotch Creek.

• THAT: "Scotch Creek/Lee Creek Amendment (Pinegrove RV Park) Bylaw No. 825-38" be given second reading, as amended, this 15^th day of November, 2018.

• THAT: a public hearing to hear representations on Scotch Creek/Lee Creek Amendment (Pinegrove RV Park) Bylaw No. 825-38 be held;

  AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Jay Simpson, as Director for Electoral Area 'F' being that in which the land concerned is located, or his Alternate to be named, if Director Simpson is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

16.2

Electoral Area F: Scotch Creek/Lee Creek Zoning Amendment (Yakashiro) Bylaw No. 825-39

Report from Dan Passmore, Senior Planner, dated October 31, 2018.
#8, 1022 Scotch Creek Wharf Road, Scotch Creek.

• THAT: "Scotch Creek/Lee Creek Zoning Amendment (Yakashiro) Bylaw No. 825-39", be given second reading this 15^th day of November, 2018.

• THAT: a public hearing to hear representations on Scotch Creek/Lee Creek Amendment (Yakashiro) Bylaw No. 825-39 be held;

  AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Jay Simpson, as Director for Electoral Area 'F' being that in which the land concerned is located, or his Alternate to be named, if Director Simpson is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

16.3

Electoral Area F: Lakes Zoning Amendment (Meadow Creek Properties Park Association) Bylaw No. 900-9

Report from Dan Passmore, Senior Planner, dated October 30, 2018
5140 Squilax-Anglemont Road, Magna Bay.

• THAT: "Lakes Zoning Amendment (Meadow Creek Properties Park Association) Bylaw No. 900-9", be given third reading this 15^th day of November, 2018.

• THAT: adoption of "Lakes Zoning Amendment Meadow Creek Properties Park Association) Bylaw No. 900-9" be withheld until documentation has been received regarding the locations of the buoys within the zone area confirmed with a map with GPS coordinates, that the buoys comply with setback requirements, and confirmation that the buoys have been tagged with identification and 'BL900-9'.

17.

Release of In Camera Resolutions

- If any.

MEETING CONCLUSION

18.

Upcoming Meetings/Events

18.1

Area A Local Advisory Committee Meeting

Tuesday, November 27, 2018 6:00 to 8:00 PM.
Golden Civic Centre, 806 10th Street South, Golden BC

19.

Next Board Meeting

Friday, December 7, 2018 at 9:30 AM.
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm

*Note: Not the Third Thursday

20.

Adjournment

• Motion

  THAT: the regular Board meeting of November 15, 2018 be adjourned.

• NOTATION

  The publication of the Columbia Shuswap Regional District Board (CSRD) agenda on its website results in the availability of agenda content outside of Canada.  In accordance with Freedom of Information and Protection of Privacy Act legislation, the reader will note that personal information (ie telephone number, email address, etc.) are redacted from this document where required, to protect the privacy of personal information belonging to an individual(s) in the case where an individual(s) has not provided direct consent to the CSRD to publish such personal information on the CSRD website.