COLUMBIA SHUSWAP REGIONAL DISTRICT
Regular Board Meeting
LATE AGENDA

Meeting #:
Date:
Time:
-
Location:
CSRD Boardroom
555 Harbourfront Drive NE, Salmon Arm

  • THAT: the agenda of the July 21, 2022 Regular Board meeting be approved.

  • THAT: the minutes of the June 16, 2022 Regular Board meeting be adopted.

"THAT: the Corporate Officer be instructed to bring back any necessary bylaw amendments resulting from the approval of the new corporate structure." See item 9.3

From the May 19, 2022 Regular Board meeting, first postponed January 20, 2022 Regular Board meeting.


"THAT: the Board postpone any further discussion regarding the Rail Trail maintenance agreement to the July 21, 2022 Board meeting." See item 7.2

Chartered Professional in Human Resources

The Order in Council was approved and ordered on July 11, 2022. This means that the boundaries of Electoral Area C are redefined (split) and a new Electoral Area (G) is created. Electoral Area G references in the Letters Patent come into force on November 17, 2022. The 2022 General Local Elections will include an Electoral Area G Director, bringing the new CSRD Board to 12 Directors.


Further, the CSRD's name has officially changed from Columbia-Shuswap Regional District to Columbia Shuswap Regional District.


The Letters Patent may be viewed here. A paper copy will be available for the public to examine upon request.  

  • THAT: the Board support the following Town of Golden resolutions from their June 7, 2022 regular Council meeting:

    • THAT Council SUPPORTS the allocation of $131,049 from the Golden and Area A Economic Opportunity Fund (EOF) allocation for 2022 to support fundraising and eventual construction of an indoor aquatic centre for Golden and Area A subject to:
      • concurrence from Area A Director;
      • a successful referendum for a capital loan to offset the capital costs of a new aquatic centre;
      • receipt of the annual EOF distribution.

    • THAT Council SUPPORTS the allocation of $131,049 from the Golden and Area A Economic Opportunity Fund (EOF) allocation for 2022 toward the construction of a multi outdoor sport pace adjacent to the Mount 7 Rec Plex in Golden in accordance with the Town of Golden's Rec-Plex Master Parks Plan subject to:
      • concurrence from Area A Director;
      • receipt of the annual EOF distribution.

    • THAT Council SUPPORT the contribution of $180,000 from the EOF in 2022 as a grant to the Golden Community Economic Development Society for social and CED services provided to the Golden area.

Report from Stephanie Goodey, Tourism Marketing Coordinator dated July 12, 2022.

Stakeholder Weighted Vote: only the District of Sicamous, City of Salmon Arm and Electoral Areas C, D, E, and F vote.

  • THAT: the Terms of Reference for the Shuswap Tourism Advisory Committee be approved;

    AND THAT: the Board direct staff to commence recruitment of new members for the Shuswap Tourism Advisory Committee, this 21st day of July, 2022.

Report from Kerri Wirth, Human Resources Advisor, dated July 8, 2022. Policy amendment for consideration by the Board.

  • THAT: the Board endorse the amendments to Policy No. F-19 “Recognition of Managerial Hours Worked” and approve its inclusion into the CSRD Policy manual, this 21st day of July, 2022.

At the January 20, 2022 Board meeting the attached motion was made, since then the Board has postponed the motion and further discussion five times to provide the Governance Advisory Committee time to complete the capital maintenance draft plan and present to the Board for consideration.

  • THAT: Notwithstanding the Boards support for the Shuswap Trail Alliance service agreement resolution, a letter be sent to the Governance Advisory Committee and Technical Operating Committee giving notice of the Board concerns with the equity and fairness of cost sharing for maintenance of the trail in the future.

Verbal update by Jodi Pierce, Interim CAO.

Policy F-30: No Grant-in-aid applications will go before the Board for approval in the three (3) regular Board Meetings prior to the October 15, 2022 local government elections.

Report from Sheena Haines, Deputy Treasurer, Financial Services, dated July 11, 2022. Funding applications for consideration by the Board.

  • THAT: the COVID-19 Restart Grant funding in the amount of $2,500 to each of the following organizations:

    • Blind Bay Community Society
    • Cedar Heights Community Association
    • Eagle Valley Rescue Society
    • Falkland & District Community Church and Fellowship Society
    • Falkland & District Sunday Morners Club
    • Falkland Seniors Hall #95
    • Field Recreation Advisory Association
    • Lakeview Centre Community Society
    • Local Food Matters
    • Malakwa United Church Thrift Store
    • North & South Shuswap Community Resources Association
    • Seymour Arm First Responders
    • Silver Creek Community Association
    • Sorrento Drop In Society
    • Sorrento Memorial Hall Association
    • South Shuswap Health Services Society
    • Sunnybrae Community Association
    • White Lake Community Hall Society

    Be approved this 21st day of July, 2022

Report from Jodi Pierce, Manager, Financial Services, dated July 8, 2022. Funding request for Board consideration.

  • THAT: with the concurrence of the Town of Golden and the Electoral Area A Director, the Board approve funding from the Golden and Area A Economic Opportunity Fund to the Golden Community Social Services Co-op in the amount of $180,000 for Community Economic Development Services, this 21st day of July, 2022.

Report from Darcy Mooney, Manager, Operations Management, dated July 11, 2022. Electoral Area A CWF allocation to the Golden and Area Aquatic Facility.

  • THAT: in accordance with Policy No. F-3 “Electoral Area Community Works Funds – Expenditure of Monies” access to the Electoral Area Community Works Fund be approved in the amount of $250,000 from the Electoral Area A Community Works Fund allocation for construction and engineering costs of the Golden and Area A Aquatic Centre contingent on a successful loan authorization referendum, this 21st day of July, 2022.

Report from Jodi Pierce, Manager, Financial Services, dated July 6, 2022. Funding request for consideration.

  • THAT: With concurrence of the District of Sicamous and the Electoral Area E Director, the Board approve funding from the Sicamous and Area E Economic Opportunity Fund in the amount of $65,000 per year for five years to the Malakwa Community Learning Centre for building operations beginning in 2023.

Report from Derek Sutherland, Team Leader, Protective Services, dated July 7, 2022.

  • THAT: the Board waive the requirements of CSRD Policy No. A-47, Encumbrances on CSRD Land, and grant a Statutory Right of Way to BC Hydro over CSRD owned land legally described as District Lot 2928 Kamloops Division Yale District, located at 632 Davidson Drive in Swansea Point, BC to allow for the electrification of a cellular tower owned by Telus Communications Inc., this 21st day of July, 2022.

Report from Ryan Nitchie, Team Leader, Community Services, dated July 7, 2022. Sorrento Blind Bay Park Sport Court Painting.

  • THAT: in accordance with Policy No. F-3 “Electoral Area Community Works Funds – Expenditure of Monies” access to the Electoral Area Community Works Fund be approved in the amount of $40,000 plus applicable taxes from the Electoral Area C Community Works Fund allocation to supply and install an acrylic coating to the multi-purpose sport court at the Sorrento Blind Bay Park, this 21st day of July, 2022.

  • THAT: the Board empower the authorized signatories to enter into an agreement with Tomko Sports Systems Inc. to supply install an acrylic paint surface to the multi-purpose sport court at Sorrento Blind Bay Park, for a total cost of $35,283.27 plus applicable taxes, plus a 10% contingency, this 21st day of July, 2022.

Report from Jodi Pierce, Interim CAO, dated June 29, 2022.
Formalization of agreement for provision of transit services.

Stakeholder Weighted Vote: only Electoral Areas C and D vote.

  • THAT: the Board empower the authorized signatories to enter into an agreement with the City of Salmon Arm for the provision of BC Transit Services in Area C and a portion of Area D for a five-year agreement commencing July 1, 2022.

Report from Ben Van Nostrand, Team Leader, Environmental Health Services, dated June 29, 2022.

  • THAT: the Board empower the authorized signatories to enter into an agreement with Shuswap Bird of Prey Ltd. for the provision of bird control services at the Salmon Arm Refuse Disposal Site over a five-year term commencing July 1, 2022 and expiring on June 30, 2027, for a total cost of $505,716 plus applicable taxes, this 21st day of July, 2022.

Report from Phaedra Turner, Team Leader, OM Administrative Services dated July 11, 2022. 

  • THAT: Taft Road Railway Crossing Anti-Whistling Service Establishment Bylaw No. 5852, 2022 be read a first, second, and third time this 21st day of July, 2022.

Report from Jennifer Sham, Corporate Officer and Manager, Corporate Services, dated July 11, 2022.

Late Agenda - corrected typographical error in Board Report and Elector Response Form.

  • THAT: for the purpose of obtaining approval for the North Shuswap Health Centre Financial Contribution Service Area Establishment Bylaw No. 5848, 2022 using the Alternative Approval Process, the Board approve two hundred eighty four (284) as the fair determination of 10% of the eligible number of electors within the service area (Electoral Area F), this 21st day of July, 2022.

  • THAT: the North Shuswap Health Centre Alternative Approval Process Elector Response Form attached to this report, be approved by the Board, this 21st day of July, 2022.

  • THAT: the Board approve the 4:00 PM, Tuesday, September 6, 2022 deadline for receipt of submissions of Elector Response Forms for the Alternative Approval Process conducted for the North Shuswap Health Centre Financial Contribution Service Area Establishment Bylaw No. 5848, 2022, this 21st day of July, 2022.

Report from Jennifer Sham, Corporate Officer and Manager, Corporate Services, dated July 12, 2022. Revisions to the bylaws to reflect changes in legislation and staffing including job titles.

Late Agenda - removed reference to "council" in Schedule B of BL5854.

  • THAT: "Freedom of Information and Protection of Privacy Administration Bylaw No. 5853, 2022" be given first, second, and third reading.

  • THAT: "Officers Bylaw No. 5854, 2022" be given first, second, and third reading.

  • THAT: "Freedom of Information and Protection of Privacy Administration Bylaw No. 5853, 2022" be adopted, this 21st day of July, 2022;

    AND THAT: any previous "Head" appointments made under Freedom of Information and Protection of Privacy Bylaw Nos. 5186 and 5651, be rescinded, this 21st day of July, 2022.

  • THAT: "Officers Bylaw No. 5854, 2022" be adopted, this 21st day of July, 2022;

    AND THAT: any previous Officer appointments made under Officers Bylaw No. 5301, be rescinded, this 21st day of July, 2022.

None.

  • THAT: pursuant to Section 90(1) of the Community Charter, the subject matter being considered relates to one or more of the following:

    (c) labour relations or other employee relations;

    (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

    (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    AND THAT: the Board close this portion of the meeting and move In Camera.

     

Report from Jan Thingsted, Planner III, dated June 30, 2022.
935 Platt Road, Tappen

  • THAT: Application No. LC2590C Section 20.1(2) – Non-Adhering Residential Use, for Block H of Sections 13 and 14 Township 21 Range 11 West of the 6th Meridian Kamloops Division Yale District, be forwarded to the Provincial Agricultural Land Commission recommending approval this 21st day of July, 2022.

Report from Christine LeFloch, Planner III, July 5, 2022.
2501 Greer Road, Blind Bay

  • THAT: Application No. LC2592C Section 20(2) - Non-Farm Use, for Lot 2, Section 7, Township 22, Range 10, West of the 6th Meridian, Kamloops Division Yale District, Plan EPP44018, be forwarded to the Agricultural Land Commission recommending approval, this 21st day of July, 2022.

None.

THAT: contingent upon confirmation and final approval of the Investing in Canada Infrastructure Program Environmental Quality Grant application, and assent of the affected electors, the Board empower the authorized signatories to enter into an agreement with Urban Systems to provide engineering, design and construction oversight for the new Scotch Creek Water System, for a total cost not to exceed $498,522 plus applicable taxes, this 21st day of April, 2021;


AND THAT: the above resolution be authorized for release from the Closed (In Camera) portion of the April 15, 2021 Board meeting once the Province of BC has provided the CSRD with confirmation of final approval for the grant funding and authorization for the information to be released. 


(note that the Province publicly announced this approval in December 2021)

Thursday, August 18, 2022 at 9:30 AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

  • THAT: the Regular Board meeting of July 21, 2022 be adjourned.

No Item Selected