COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:2017-05
Date:
Thursday, May 18, 2017
Time:
9:30 A.m. - 3:30 P.m.
Location:
Revelstoke Community & Aquatic Centre
Revelstoke Community & Aquatic Centre, 600 Campbell Ave, Revelstoke

2.1Adoption of MinutesThis item has attachments

Adoption of April 20, 2017 regular Board meeting minutes.

Motion

THAT: the minutes of the April 20, 2017 regular Board meeting be adopted.

3.110:00 AM: Representatives of the Interior Lumber Manufacturers Association (ILMA)This item has attachments

The ILMA delegation presented information last year to the CSRD, requested and received support for a Resolution "Right Log to the Right Mill".

The purpose of the ILMA delegation this year:  First, to live up to the commitment to the Board from last year, to keep the Board informed and up to date on these ongoing issues. Second, to request the Board's ongoing support towards getting government to support the ILMA fiber needs and their continued industry competitiveness so they can maintain and increase long term jobs and economic development in the communities and the regional areas they are associated with. Finally, to maintain and develop strong relationships with the Board and the ILMA by increasing communications directly between us.

ADMINISTRATION
4.Correspondence
4.1Canadian Radio-television and Telecommunications Commission (May 4, 2017)This item has attachments

Letter from the Chairman and Chief Executive Officer, Jean-Pierre Blais,  on an opportunity to help shape the CRTC's new broadband funding regime.

Motion

THAT: the correspondence contained on the May 18, 2017 regular Board agenda be received for information.

5.1SILGA Annual General Meeting Conference (April 25-28, 2017)This item has attachments

Three CSRD Resolutions supported at Southern Interior Local Government Association Annual General Meeting.

Resolutions are attached.

Verbal update from Chair Martin, for information.

5.2Area A Local Advisory Committee Meeting Minutes - April 18, 2017This item has attachments
Motion

THAT: the minuets of the Area A Local Advisory Committee Meeting held on April 18, 2017 be received for information. 

5.3Electoral Area Directors' Committee Meeting Minutes - April 4, 2017This item has attachments

Resolutions and Action Items brought forward to April Board meeting.

Motion

THAT: the minutes of the Electoral Area Directors' Committee meeting held on April 4, 2017 be received for information.

6.1Overtime – Managerial and non-managerial exempt staffThis item has attachments
Report from Jodi Pierce, Manager, Financial Services, dated May 5, 2017. Policies F-18 (Overtime-Non-Managerial Exempt Staff) and F-19 (Recognition of Managerial Hours Worked) are being revised to clarify overtime calculations in Emergency Operations Centre activations.

THAT: the Board endorse the amendment to Policy F-18 “Overtime – Non-Managerial Exempt Staff” and approve its inclusion into the CSRD Policy Manual.

THAT: the Board endorse the amendment to Policy F-19 “Recognition of Managerial Hours Worked” and approve its inclusion into the CSRD Policy Manual.

6.2CSRD Solid Waste Disposal Tipping Fee and Regulation Bylaw No. 5737This item has attachments
Report from Ben Van Nostrand, Team Leader, Environmental Health Services dated May 8, 2017. Solid Waste Disposal Tipping Fee Bylaw Update

THAT: Bylaw No. 5737, cited as “CSRD Solid Waste Disposal Tipping Fee and Regulation Bylaw No. 5737” be read a first, second and third time this 18th day of May, 2017.

6.3Shuswap Economic Development Strategy – Contract AwardThis item has attachments
Report from Robyn Cyr, Economic Development Officer (EDO), dated May 8, 2017.

THAT: The Board empower the authorized signatories to enter into an agreement with EDCD Consulting to develop the Shuswap Economic Development Strategy.

6.4Rescheduling of the Committee of the Whole (Policy) SessionThis item has attachments
Report from Charles Hamilton, Chief Administrative Officer, dated May 15, 2017.

THAT: the Board endorse the rescheduling of the June 15, 2017 Committee of the Whole (Policy) Session to the October 19, 2017 regular Board meeting.

7.1Grant-in Aid RequestsThis item has attachments
Report from Jodi Pierce, Manager, Financial Services, dated May 5, 2017.

THAT: the Board approve the following allocations from the 2017 electoral grant-in-aid’s:

Area A

$400 – Gentlemen’s Leisure Club of Golden (bike swap event)

$10,800 – Golden Opportunities for Refugees (refugee program support)

$1,000 – Kicking Horse Country Chamber of Commerce (Kicking Horse Country Dash)

Area C

$2,672 – White Lake Residents Association (replace safety buoys)

$15,244 – Sorrento & Area Community Association (Sorrento beautification)

$32,000 – South Shuswap Canada Day Society (Canada Day celebrations)

$1,900 – Eagle Bay Fire Department Association (open house)

7.2Electoral Area A Regional Trail Strategy RFP AwardThis item has attachments
Report from Ryan Nitchie, Team Leader, Community Services May 8, 2017.
Electoral Area A Trail Strategy RFP Award.

THAT: the Board empower the authorized signatories to enter into an agreement with Larch Landscape Architecture and Authentic Mountain Design to complete a Regional Trail Strategy for Electoral Area A for a total cost of $59,855 plus a 15% contingency, plus applicable taxes.

7.3No further borrowing resolution – Anglemont WaterworksThis item has attachments
Report from Jodi Pierce, Manager, Financial Services, dated May 5, 2017.

THAT: the Board confirms that there will be no further borrowing against Columbia Shuswap Regional District Bylaw No. 5620, being the Anglemont Waterworks Loan Authorization Bylaw and the remaining unissued loan authorization in the amount of $3,898,744 will be cancelled.

7.4General Strategic Priorities Grant ApplicationThis item has attachments
Report from Terry Langlois, Team Leader Utilities, dated May 15, 2017. Board approval to apply for a General Strategic Priorities Grant.

THAT: the Board empower the authorized signatories to apply for a General Strategic Priorities Fund grant in the amount of $2,091,000 to fund 100% of the eligible costs to upgrade the Saratoga Water System.

7.5Electoral Area C Grant-in-Aid Request

Verbal update will be provided at the Board Meeting by Darcy Mooney, Manager, Operations Management. 

WHEREAS the Compliance and Enforcement Brach of the Ministry of Forests, Lands and Natural Resource Operations is interested in working collaboratively with the CSRD to fund the removal and proper disposal of an abandoned and derelict houseboat vessel from Shuswap Lake located near the 3900 block of Eagle Bay Road in Electoral Area C;

BE IT RESOLVED THAT the Board authorize the expenditure of a maximum of $1000 from the Electoral Area C Grant-in-Aid fund to cover the costs of landfill user fees associated with the disposal of the vessel.

8.1Alternative Approval Process (AAP) – Rail Corridor Trail Service and Loan AuthorizationThis item has attachments
Report from L. Shykora, Deputy Manager Corporate Administration Services, dated May 15, 2017. Staff are asking that the Board approve:
1) Estimate of Electors,
2) Elector Response Form,
3) Deadline of the date for submission of Elector Response Forms, and
4) Communication Document entitled Frequently Asked Questions – The Rail Corridor Initiative.

THAT: for the purpose of obtaining approval for the Rail Corridor Trail Service Establishment Bylaw No. 5755 and the Rail Corridor Trail Service Loan Authorization Bylaw No. 5756, using the Alternative Approval Process, 2,918 be used as the fair determination of 10% of the eligible number of electors within the service area (Electoral Areas C, D, E, F, the City of Salmon Arm and the District of Sicamous).

THAT: the Rail Corridor Trail Service Establishment Alternative Approval Process Elector Response Form be approved by the Board in the form attached to the report from the Deputy Manager, Corporate Administration Services dated May 15, 2017, subject to both the Rail Corridor Trail Service Establishment Bylaw and the Rail Corridor Trail Service Loan Authorization Bylaw No. 5756 being approved by the Inspector of Municipalities by Monday, May 29, 2017.

THAT: the deadline for receipt of submissions of Elector Response Forms for the Alternative Approval Process conducted for the Rail Corridor Trail Service Establishment Bylaw No. 5755 and for Rail Corridor Trail Service Loan Authorization Bylaw No. 5756 be determined to be 4:00 pm, Monday, July 17, 2017.

THAT: the Board endorse the publication “Frequently Asked Questions – The Rail Corridor Initiative” dated May, 2017.

8.2Amendment to Rail Corridor Trail Service Establishment Bylaw No. 5755This item has attachments
Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated May 15, 2017.

THAT: Third Reading given to Rail Corridor Trail Service Establishment Bylaw No. 5755 on April 20, 2017 be Rescinded this 18th day of May, 2017.

THAT: Section 6 of Rail Corridor Trail Service Establishment Bylaw No. 5755 be Amended to reflect the maximum requisition amount to be an equivalent of $0.06 for each $1,000 of net taxable value of land and improvements included in the Service Area this 18th day of May, 2017.

THAT: Rail Corridor Trail Service Establishment Bylaw No. 5755 be given Third Reading as Amended this 18th day of May, 2017.

9.IN CAMERA
Motion

THAT: pursuant to Sections 90(1)(a)

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;

of the Community Charter, the Board move In Camera.

 

DEVELOPMENT SERVICES
10.Business General
10.1Proposed Public Consultation Plan for Draft Noise Bylaw No. 5754.This item has attachments

Report from Gerald Christie, Manager, Development Services, dated May 18, 2017.
Proposed public consultation plan for draft Noise Bylaw No. 5754.

THAT: the Board support the recommended communications plan for Noise Bylaw No. 5754 which includes website and social media information, online survey, and public availability of printed information prior to consideration of second reading of the bylaw.

11.1Electoral Area A: Agricultural Land Commission (ALC) Application Section 21(2) – Subdivision LC2527A Neil Tobler and Verena ToblerThis item has attachments

Report from Candice Benner, Development Services Assistant, dated April 28, 2017.
2311 and 2379 Campbell Road, McMurdo

THAT: Application No. LC2527A, Section 21(2) Subdivision in the ALR, for the north east quarter of Section 30, Township 25, Range 20, W5M, Kootenay District, Except Plans NEP64113, NEP72158, and NEP91075 be forwarded to the Provincial Agricultural Land Commission recommending approval of Proposed Lot 1 only, on this 18th day of May, 2017.

11.2Electoral Area B: Agricultural Land Commission (ALC) Application Section 20(3) - Non-Farm Use LC2530B James and Lee-Ann KramerThis item has attachments

Report from Candice Benner, Development Services Assistant, dated April 28, 2017.
4496 Airport Way, Rural Revelstoke

THAT: Application No. LC2530B, Section 20(3) Non-Farm Use in the ALR, for Lot 1, Section 31, Township 22, Range 1, W6M, Kootenay District, Plan NEP73271 be forwarded to the Provincial Agricultural Land Commission recommending approval, on this 18th day of May, 2017.

11.3Electoral Area D: Agricultural Land Commission (ALC) Application Section 20(3) – Non-Farm Use LC2531D Monty & Jennifer SiddallThis item has attachments
Report from Jennifer Sham, Planner, dated April 25, 2017.
4885 Highway 97, Falkland

THAT: Application No. LC2531D, Section 20(3) Non-Farm Use, for the Northeast ¼ Section 19 Township 17 Range 11 W6M KDYD Except Plans A322 and KAP65292, be forwarded to the Provincial Agricultural Land Commission recommending approval on this 18th day of May, 2017.

12.Directors’ Report on Community Events

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS
13.Business by Area
13.1Electoral Area A: Development Variance Permit No. 641-27 (Palumbo)This item has attachments
  • Director Cathcart declared a conflict on this item.

Report from Jennifer Sham, Planner, dated April 24, 2017.
Palumbo Heights Drive, Nicholson

Submission(s) from neighbouring property owners attached to Late Agenda.

THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 641-27, for that part of Legal Subdivision 2, Section 35, Township 25, Range 21, West of the 5th Meridian, Kootenay District, except Plans NEP66313, NEP74775, NEP7680, EPP37325 and EPP45014, varying Schedule 'A' – Levels of Service of Subdivision Servicing Bylaw No. 641, as amended (Bylaw No. 641), to allow a subdivision which would create a fee simple lot (Lot 1, EPP68187) with a parcel size of 0.674 ha serviced by on-site water and on-site sewerage disposal system, as shown on Schedule 'B',

be approved for issuance this 18th day of May, 2017.

13.2Electoral Area A: Development Variance Permit No. 641-22 (Rod Steward and Lorraine Dever)This item has attachments
Report from Christine LeFloch, Development Services Assistant, dated April 27, 2017
2346 Blaeberry Road, Golden

THAT: In accordance with Section 498 of the Local Government Act Development Variance Permit No. 641.22 for Block C, Section 1, Township 29, Range 22, West of the 5th Meridian, Kootenay District, varying Subdivision Servicing Bylaw No. 641, as follows:

  1. Varying Section 8.3(a) by waiving the requirement that a surface water source proposed for an Independent On-Site Water System must be surface water from an intake that has unrecorded water and is on the List of Eligible Sources, shown in Schedule D of Bylaw No. 641, that is current as of the date of application for subdivision only for proposed Lot 2 as shown on the proposed plan of subdivision; and
  2. Varying Section 8.5 by waiving the requirement that all components, including the intake, for an Independent On-site Water System must be located on the same parcel as the residential dwelling unit in respect of which they are required or located within easements or rights of way meeting the requirements of Section 9.11 of Subdivision Servicing Bylaw No. 641; and
  3. Varying the volume of water required to be provided by an Independent On-site Water System pursuant to Section 8.8 from 2,275 litres per day to 2,273 litres per day only for proposed Lot 2;

    for a proposed subdivision under application No. 2015-05926A;

    be approved for issuance this 18th day of May, 2017.

13.3Electoral Area F: Temporary Use Permit No. 830-2 (Darroch/Isley)This item has attachments

Report from Dan Passmore, Senior Planner, dated April 7, 2017.
6929 Squilax-Anglemont Road, Magna Bay

Submission(s) from neighbouring property owners and applicant attached to Late Agenda.

THAT: In accordance with Section 493 of the Local Government Act, Temporary Use Permit No. 830-2 for Part W1/2 of the NW 1/4, Section 17, Township 23, Range 9, W6M, KDYD, Except Plan B7633 (PID: 014-009-552), for an approximately 7,500 m2 portion of the subject property for outdoor boat and trailer parking for registered guests of Magna Bay Resort on the subject property from May 19, 2017 until May 19, 2020, be issued this 18th day of May, 2017

14.1Electoral Area E: Lakes Zoning Amendment (Remington) Bylaw No. 900-16This item has attachments
Report from Christine LeFloch, Development Services Assistant, dated April 28, 2017.
643 Swanbeach Road, Swansea Point

THAT: "Lakes Zoning Amendment (Remington) Bylaw No. 900-16" be read a third time as amended this 18th day of May, 2017.

THAT: "Lakes Zoning Amendment (Remington) Bylaw No. 900-16" be adopted this 18th day of May, 2017.

14.2Electoral Area F: Magna Bay Zoning Amendment (Schneider) Bylaw No. 800-29This item has attachments
Report from Jennifer Sham, Planner, dated April 25, 2017.
6956 Casabello Road, Magna Bay

THAT: "Magna Bay Zoning Amendment (Schneider) Bylaw No. 800-29" be read a third time this 18th of May, 2017.

THAT: "Magna Bay Zoning Amendment (Schneider) Bylaw No. 800-29" be adopted this 18th of May, 2017.

14.3Electoral Area C: Electoral Area ‘C’ Official Community Plan Amendment (Shuswap Lake Estates) Bylaw No. 725-8 and South Shuswap Zoning Amendment (Shuswap Lake Estates) Bylaw No. 701-87This item has attachments
Report from Dan Passmore, Senior Planner, dated April 10, 2017. Golf Course Drive, Blind Bay

THAT: “Electoral Area 'C' Official Community Plan Amendment (Shuswap Lake Estates) Bylaw No. 725-8” be read a second time this 18th day of May, 2017.

THAT: "South Shuswap Zoning Amendment (Shuswap Lake Estates) Bylaw No. 701-87" be read a second time this 18th day of May, 2017.

THAT: a public hearing to hear representations on Electoral Area 'C' Official Community Plan Amendment (Shuswap Lake Estates) Bylaw No. 725-8 and South Shuswap Zoning Amendment (Shuswap Lake Estates) Bylaw No. 701-87 be held;

AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

AND FURTHER THAT: the holding of the public hearing be delegated to Director Paul Demenok, as Director for Electoral Area 'C' being that in which the land concerned is located, or Alternate Director Arnie Payment, if Director Demenok is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

MEETING CONCLUSION
16.Upcoming Meetings/Events
16.1Directors Remuneration Review Committee Meeting

Tuesday, May 23, 2017 at 9:30 AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

16.2Electoral Area A Local Advisory Committee

Tuesday, May 23, 2017 6:00 p.m. to 8:00 p.m.
Golden British Columbia Visitors Centre
111 Golden Donald Upper Road, Golden, BC

16.3Revelstoke & Area Economic Development Committee Meeting

Wednesday, June 7, 2017 4:00 p.m.
301 Victoria Road, Revelstoke, BC

16.4Area C Governance Study Community Engagement Open House

Monday, May 15, 2017 5:00 p.m. to 7:30 p.m.
Sorrento Memorial Hall - 1150 Passchendaele Road, Sorrento.

16.5Area C Governance Study Community Engagement Open House

Tuesday, May 16, 2017 5:00 p.m. to 7:30 p.m.
Sunnybrae Community Hall - 3595 Sunnybrae-Canoe Pt. Road

16.6Area C Governance Study Community Engagement Open House

Thursday, June 8, 2017 5:00 p.m. to 7:30 p.m.
White Lake Community Hall - 3617 Parri Road, Sorrento

16.7Area C Governance Study Community Engagement Open House

Friday, June 9, 2017 5:00 p.m. to 7:30 p.m.
Eagle Bay Community Hall - 4326 Eagle Bay Road, Eagle Bay

16.8Area C Governance Study Community Engagement Open House

Tuesday, June 13, 2017 5:00 p.m. to 7:30 p.m.
Notch Hill Town Hall - 1639 Notch Hill Road, Sorrento

16.9Area C Governance Study Community Engagement Open House

Wednesday, June 14, 2017 5:00 p.m. to 7:30 p.m.
Shuswap Lake Estates Community Centre (Lodge)
2905 Centennial Drive, Blind Bay

16.10Area C Governance Study Committee Meeting

Thursday, June 15, 2017 6:00 p.m.
Blind Bay Community Hall - 2510 Blind Bay Road, Blind Bay

17.Next Board Meeting

Thursday, June 15, 2017
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

18.Adjournment
Motion

THAT: the regular Board meeting of May 18, 2017 be adjourned.

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