COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, October 18, 2018
Time:	9:30 A.m. - 3:30 P.m.
Location:	CSRD Boardroom 555 Harbourfront Drive NE, Salmon Arm

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1.

Call to Order

2.

Board Meeting Minutes

2.1

Adoption of Minutes

• Motion

  THAT: the minutes of the September 20, 2018 regular Board meeting be adopted.

2.2

Business Arising from the Minutes

- None.

3.

Delegations

- None.

ADMINISTRATION

4.

Correspondence

4.1

Columbia Basin Trust (May 31, 2018)

Email from Rick Jensen, Chair, Columbia Basin Trust, following their reminder letter of May 7, 2018 calling for a CSRD nominee to the Trust's Board of Directors by October 31, 2018.

Due to the October 2018 local general election, the CSRD requested an extension to the deadline. The email response is attached.

4.2

Ministry of Transportation & Infrastructure (September 21, 2018)

Letter from Claire Trevena, Minister of Transportation & Infrastructure, in response to Chair Martin's letter regarding road maintenance in the CSRD, particularly along Deep Creek and Salmon Valley roads.

4.3

Ministry of Transportation & Infrastructure (September 28, 2018)

Letter from Claire Trevena, Minister of Transportation & Infrastructure, in response to Chair Martin's letter regarding the cancellation of Greyhound bus services in Western Canada.

5.

Reports

5.1

Shuswap Watershed Council Meeting Minutes (September 19, 2018)

• Motion

  ​THAT: the minutes of the September 19, 2018 Shuswap Watershed Council meeting be received for information.

5.2

Shuswap Tourism Advisory Committee Meeting Minutes (May 3, 2018)

• Motion

  ​THAT: the minutes of the May 3, 2018 Shuswap Tourism Advisory Committee meeting be received for information.

5.3

Report from SILGA Youth Delegate - UBCM Attendance

Report from Gray Sims on his UBCM attendance.

6.

Business General

6.1

Establishment of a Regional Junior Firefighter Program

Report from Derek Sutherland, Team Leader, Protective Services, dated October 3, 2018. Authorization for the establishment of a regional junior firefighter program.

• THAT: the Board support, in principle, the establishment of a junior firefighter program for CSRD fire departments to engage and provide youth an opportunity to learn firefighting skills in a safe and inclusive environment.

6.2

No Further Borrowing Resolution – Lakeview Place

Report from Jodi Pierce, Manager, Financial Services dated October 4, 2018.

• THAT: the Board confirms that there will be no further borrowing against Columbia Shuswap Regional District Bylaw No. 5738, being the “Lakeview Place Subdivision Water Upgrade Loan Authorization Bylaw” and the remaining unissued loan authorization in the amount of $252,171.72 will be cancelled.

6.3

Work BC – Emerging Priorities Grant Application

Report from Robyn Cyr, EDO, dated October 15, 2018. Authorization is required from the Board to submit a grant application to Work BC – Employment Services – Community Workforce Response Grant – Emerging Priorities.

• THAT: the CSRD Board provide authorization to the CSRD Shuswap Economic Development department for the submission of a grant application of up to $300,000.00 to Work BC – Employment Services – Community Workforce Response Grant – Emerging Priorities program.

6.4

 Columbia Basin Boundary Connectivity Strategy

Memo from the Regional Broadband Committee requesting endorsement from the Board on their Boundary Connectivity Strategy.

• Motion

  THAT: the Columbia Shuswap Regional District Board endorse the Columbia Basin & Boundary Regional Broadband Committee’s Connectivity Strategy dated September 13, 2018.

   

7.

Business By Area

7.1

Electoral Area D Community Works Fund – Ranchero Fire Hall Water System Upgrade.

Report from Terry Langlois, Team Leader, Utilities, dated October 4, 2018. Community Works Fund request for upgrades to Ranchero Fire Hall Water System.

• THAT: in accordance with Policy No. F-3 “Community Works Fund – Expenditure of Monies” access to the Community Works Fund be approved to a maximum amount of $60,500 plus applicable taxes from the Electoral Area D Community Works Fund allocation for required upgrades to the Ranchero/Deep Creek Fire Hall water system.

7.2

Economic Opportunity Fund (EOF) Application – Sicamous/Area E – Eagle Valley Transportation Society

Report from Jodi Pierce, Manager, Financial Services, dated October 10, 2018.

• THAT: with the concurrence of the District of Sicamous and the Electoral Area E Director, the Board approve funding from the Sicamous and Area E Economic Opportunity Fund to the Eagle Valley Transportation Society in the amount of $25,000 for the purchase of an electric vehicle.

7.3

Ktunaxa Kinbasket Treaty Advisory Committee - Request for Funding

Letter from the CAO of the Regional District of East Kootenay requesting funding for the Ktunaxa Kinbasket Treaty Advisory Committee (KKTAC).

• Motion

  THAT: the Columbia Shuswap Regional District Board endorse the  request of the Ktunaxa Kinbasket Treaty Advisory Committee for an annual funding contribution of $3,500, commencing in 2019, for the duration of the treaty process.

   

8.

Administration Bylaws

8.1

St. Ives Street Lighting Service Establishment Amendment Bylaw No. 5789

Report from Jodi Pierce, Manager, Financial Services dated October 3, 2018. Proposed amendment to St. Ives Street Lighting Service Establishment Bylaw No. 5622 to increase the maximum parcel tax requisition.

• THAT: “St. Ives Street Lighting Service Establishment Amendment Bylaw No. 5789” be read a first, second and third time this 18^th day of October, 2018.

8.2

Records Retention and Scheduling Bylaw and the Transition to Electronic Records Management

Report from Emily Johnson, Electronic Records Management Facilitator, dated September 7, 2018.

Staff are proposing changes to facilitate the implementation of an electronic records management system.

• THAT: “Paper Records Retention and Scheduling Bylaw No. 5788” be read a first, second and third time this 18^th day of October, 2018.

• THAT: “Paper Records Retention and Scheduling Bylaw No. 5788” be adopted this 18^th day of October, 2018.

• THAT: “Columbia Shuswap Regional District Electronic Records Retention and Disposal Bylaw No. 5787” be read a first, second and third time this 18^th day of October, 2018.

• THAT: “Columbia Shuswap Regional District Electronic Records Retention and Disposal Bylaw No. 5787” be adopted this 18^th day of October, 2018.

8.3

Sub-Regional Building Inspection Service Amendment Bylaw No. 5785

- First, Second and Third Readings - August 16, 2018. 

- Inspector of Municipalities approval received October 12, 2018.

- For adoption.

 

• Motion

  THAT: the Sub-Regional Building Inspection Service Amendment Bylaw No. 5785 be adopted this 18th day of October, 2018.

   

9.

IN CAMERA

- None.

DEVELOPMENT SERVICES

10.

Business General

- None.

10.1

Columbia Shuswap Regional District Building Amendment Bylaw No. 660-01

- First, Second and Third Readings - September 20, 2018

- For adoption.

• Motion

  THAT: the Columbia Shuswap Regional District Building Amendment Bylaw No. 660-01 be adopted this 18th day of October, 2018.

11.

ALR Applications

11.1

Electoral Area F: Agricultural Land Commission (ALC) Application Section 20(3) – Non-Farm Use LC2558F (B.V.R. Contractors Ltd.)

Report from Candice Benner, Development Services Assistant, dated September 28, 2018.
5159 Line 17 Road, Celista

• THAT:

  Application No. LC2558F, Section 20(3) Non-Farm Use in the ALR, for The South ½ of the North East ¼ of Section 17, Township 23, Range 10, W6M KDYD, Except Plan 37613 be forwarded to the Provincial Agricultural Land Commission recommending approval this 18^th day of October, 2018.

12.

Directors’ Report on Community Events

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

13.

Business by Area

13.1

Electoral Area C: Development Variance Permit No. 701-81

Report from Candice Benner, Development Services Assistant, dated October 1, 2018.
#3-6581 Eagle Bay Road, Wild Rose Bay

• THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 701-81 for the fractional northwest ¼ of Section 17, Township 23, Range 8, W6M KDYD Except Plan H16001, varying South Shuswap Zoning Bylaw No. 701, as follows:

  Section 13.2.3 Minimum Setback From the rear parcel line from 5 m to 4.1 m for the existing single family dwelling and from 5 m to 2.5 m for the existing deck attached to the dwelling on Share Lot #3 only,

  be approved for issuance this 18^th day of October, 2018.

14.

Planning Bylaws

14.1

Electoral Area B: Electoral Area B Zoning Amendment (Eagle Pass Heliskiing) Bylaw No. 851-12

Report from Christine LeFloch, Development Services Assistant, dated September 11, 2018.
3451 Trans-Canada Hwy, Revelstoke

• Motion

  THAT: "Electoral Area B Zoning Amendment (Eagle Pass Heliskiing) Bylaw No. 851-12" be adopted this 18th day of October, 2018.

14.2

Electoral Area D: Salmon Valley Land Use Amendment (Walters) Bylaw No. 2560

Report from Erica Hartling, Development Services Assistant, October 1, 2018.
2972 & 3020 Yankee Flats Road, Yankee Flats

• THAT: "Salmon Valley Land Use Amendment (Walters) Bylaw No. 2560" be read a first time this 18^th day of October, 2018.

• THAT: the Board utilize the simple consultation process for Bylaw No. 2560, and it be referred to the following agencies and First Nations:

  • Interior Health;
  • Ministry of Forests, Lands, Natural Resource Operations and Rural Development – FrontCounter BC;
  • Ministry of Forests, Lands, Natural Resource Operations and Rural Development – Archaeology Branch;
  • Ministry of Transportation and Infrastructure;
  • Agricultural Land Commission;
  • CSRD Operations Management;
  • CSRD Financial Services; and,
  • All relevant First Nations Bands and Councils.

  AND THAT:

  Pursuant to Section 477 of the Local Government Act, the Board has considered this "Salmon Valley Land Use Amendment (Walters) Bylaw No. 2560" in conjunction with the Columbia Shuswap Regional District's Financial Plan and its Waste Management Plan.

14.3

Electoral Area D: Salmon Valley Land Use Amendment (Desimone/McMullen) Bylaw No. 2559

Report from Candice Benner, Development Services Assistant, dated October 4, 2018.
5781 Highway 97, Falkland

• THAT: "Salmon Valley Land Use Amendment (Desimone/McMullen) Bylaw No. 2559" be read a first time this 18^th day of October, 2018;

• THAT:

  The Board utilize the simple consultation process for Bylaw No. 2559, and it be referred to the following agencies and First Nations:

  • Ministry of Transportation and Infrastructure;
  • Interior Health Authority;
  • Ministry of Forests, Lands and Natural Resources – Archaeology Branch;
  • CSRD Operations Management;
  • CSRD Financial Services; and
  • Relevant First Nations Bands and Councils.

  AND FURTHER THAT:

  Pursuant to Section 477 of the Local Government Act, the Board has considered this "Salmon Valley Land Use Amendment (Desimone/McMullen) Bylaw No. 2559" in conjunction with the Columbia Shuswap Regional District's Financial Plan and its Waste Management Plan.

14.4

Electoral Area E: Lakes Zoning Amendment (Coleman) Bylaw No. 900-23

Report from Christine LeFloch, Development Services Assistant, dated September 11, 2018.
709 Swanbeach Road, Swansea Point

• THAT: "Lakes Zoning Amendment (Coleman) Bylaw No. 900-23" be given second reading, as amended this 18^th day of October, 2018.

• THAT: a public hearing to hear representations on "Lakes Zoning Amendment (Coleman) Bylaw No. 900-23" be held;

  AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to the Director for Electoral Area E being that in which the land concerned is located, or Alternate Director if the Director for Electoral Area E is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

15.

Release of In Camera Resolutions

- None.

MEETING CONCLUSION

16.

Upcoming Meetings/Events

16.1

2018 Local Government General Election Day

Saturday, October 20, 2018
Polls are open from 8:00 AM to 8:00 PM

*Please check the CSRD website for nearest polling station.

16.2

Area A Local Advisory Committee Meeting

Tuesday, October 23, 2108 6:00 PM - 8:00 PM
Golden Arena, 1410 9th Street South, Golden, BC

16.3

Revelstoke and Area Economic Development Commission Meeting

Wednesday, November 7, 2018 at 4:00 PM
301 Victoria Road, Revelstoke, BC

17.

Next Board Meeting

Thursday, November 15, 2018 at 9:30 AM.
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm

*Note - Inaugural proceedings - election of Chair and Vice Chair.

18.

Adjournment

• Motion

  THAT: the regular Board meeting of October 18, 2018 be adjourned.

• NOTATION

  The publication of the Columbia Shuswap Regional District Board (CSRD) agenda on its website results in the availability of agenda content outside of Canada.  In accordance with Freedom of Information and Protection of Privacy Act legislation, the reader will note that personal information (ie telephone number, email address, etc.) are redacted from this document where required, to protect the privacy of personal information belonging to an individual(s) in the case where an individual(s) has not provided direct consent to the CSRD to publish such personal information on the CSRD website.