COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, May 17, 2018
Time:	9:30 A.m. - 10:30 A.m.
Location:	District of Sicamous Office 446 Main Street, Sicamous

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1.

Call to Order

2.

Board Meeting Minutes

2.1

Adoption of Minutes

• Motion

  THAT: the minutes of the April 19, 2018 regular Board meeting be adopted.

2.2

Business Arising from the Minutes

• Refer to Business General Item 6.1

3.

Delegations

3.1

10:00 AM: Okanagan-Kootenay Sterile Insect Release Program

Meilssa Tesche, Acting General Manager, and Allan Neilson from Nelson-Welch Consulting, in attendance to present information on the SIR Program and to request the CSRD Board support OKSIR's Offsetting Program Costs initiative with revenue generation.

Request for Board resolution attached for consideration.

• Motion

  THAT the Regional District Board support the efforts of the OKSIR Board to sell product that is developed at the OKSIR Rearing Facility, within the total production capacity of the Facility as it exists today, that is not required to control codling moth populations within
  the OKSIR Program service area;
  
  THAT the revenues from the sales of product be used to offset the cost to provide the OKSIR Program; and
  
  THAT the Regional District Board recognize the potential of the OKSIR Board to incur liabilities by entering into multi-year sale-of product contracts, and authorize the OKSIR Board to incur any such liabilities.

3.2

10:30 AM: Tourism Golden

Joanne Sweeting, Executive Director of Tourism Golden, in attendance to present Tourism Golden Annual Report for 2017 to the Board.

ADMINISTRATION

4.

Correspondence

4.1

Ministry of Transportation & Infrastructure (April 20, 2018)

Letter from the Honourable Claire Trevena, Minister of Transportation & Infrastructure, in response to CSRD letter regarding winter maintenance issues in the CSRD.

Original letter from Chair Martin attached for reference.

4.2

Southern Interior Local Government Association (May 8, 2018)

Correspondence from SILGA re: Nominations for Youth attendees at UBCM Conference - Process, Policy and Requirements.

• Motion

  THAT: the correspondence contained on the May 17, 2018 regular Board agenda be received for information.

5.

Reports

5.1

Shuswap Economic Development Committee Meeting Minutes (February 8, 2018)

• Motion

  THAT: the minutes of the February 8, 2018 Shuswap Economic Development Committee meeting be received for information.

5.2

Shuswap Tourism Advisory Committee Meeting Minutes (February 8, 2018)

• Motion

  THAT: the minutes of the February 8, 2018 Shuswap Tourism Advisory Committee meeting be received for information.

5.3

Revelstoke and Area Economic Development Commission Meeting Minutes (April 4, 2018)

• Motion

  THAT: the minutes of the April 4, 2018 Revelstoke and Area Economic Development Commission be received for information.

5.4

Area A Local Advisory Committee Meeting Minutes (April 24, 2018)

• Motion

  THAT: the minutes from the April 24, 2018 Area A Local Advisory Committee meeting be received for information.

6.

Business General

6.1

Appointment of Deputy Chief Election Officer for 2018 General Local Election and Assent Voting

Due to CSRD staff resignation, need resolution to rescind appointment of Jennifer Graham and to appoint new Deputy Chief Election Officer.

• Motion

  THAT: the appointment of Jennifer Graham as Deputy Chief Election Officer for the 2018 general local election and assent voting, be rescinded this 17th day of May, 2018,
  
  AND FURTHER THAT:  pursuant to Section 58(1) and (2) of the Local Government Act Colleen Goodey, Salmon Arm, BC be appointed Deputy Chief Election Officer for conducting the 2018 general local election and assent voting with power to appoint other election officials as required for the administration and conduct of the 2018 general local election and assent voting, this 17th day of May, 2018.

6.2

2018 UBCM Resolution: Minister of Transportation for improved snow removal services in rural areas of the CSRD

The attached resolution was submitted as a Late Resolution at the Southern Interior Local Government Association.  As it was not endorsed at SILGA, consider resolution to be submitted to the Union of BC Municipalities. 

• Motion

  WHEREAS there are increased issues in terms of timeliness and quality of snow and ice removal in rural areas, particularly during the past 2017/2018 winter snow season;
  
  AND WHEREAS the deteriorating level of winter maintenance in rural areas is creating a public safety issue in regards to emergency response vehicles (fire, police, ambulance) having the ability to access streets and roadways in the event of emergency, and affecting school bus routes, leading to unsafe situations for drivers, passengers and pedestrians;
  
  THEREFORE BE IT resolved that the Ministry of Transportation and Infrastructure be requested to immediately undertake a review of their contractor obligations, and agreement specifications for snow and ice control in the rural areas, including a review of minimum equipment standards and staffing requirements.

6.3

Chair Martin: Three Valley Gap, Trans-Canada Highway

• Support for Letter to Ministry  of Transportation and Infrastructure – Request for update of long range plans for Trans-Canada Highway at Three Valley Gap.

6.4

Update on Waste Gypsum Material

Report from Ben Van Nostrand, Team Leader, Environmental Health Services dated May 4, 2018. Gypsum board (drywall) recycling program update.

• For Information Only

6.5

Update on Recycling Program Delivery in the CSRD

Report from Ben Van Nostrand, Team Leader, Update on Recycling Program Delivery in the CSRD.

• THAT: the Board authorize staff to send a letter to the Minister of Environment outlining the CSRD’s concerns with Recycle BC’s proposed stewardship plan updates.

6.6

FCM Asset Management Grant Application

Report from Darcy Mooney, Manager, Operations Management, dated May 3, 2018.
Board authorization to apply for an FCM Asset Management Grant.

• THAT: the Board empower the authorized signatories to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program in an amount of up to $50,000 to support the development of an Asset Inventory Migration project. The CSRD will provide in-house contributions to support overall grant and project management;

  AND THAT: contingent upon the receipt of a successful Municipal Asset Management Program grant for up to $50,000, the Board empower the authorized signatories to enter into an agreement with WSP|Opus International Consultants to conduct the Asset Inventory Migration project for a total cost not to exceed the total grant monies awarded.

6.7

Charles and Sandra Moody – Park Land Deferral Agreement Electoral Area E

Report from Ryan Nitchie, Team Leader, Community Services, dated May 4, 2018. Park Land Deferral Agreement – Electoral Area E.

• THAT: the Board empower the authorized signatories to enter into a park land deferral agreement to defer the cash in lieu of park land required by Section 510 of the Local Government Act – Provision of Park Land, and CSRD Policy No. P-5, Park Land Dedication as a Function of Subdivision until July 16, 2020 for Lots 1 through 3 and Lots 5 through 8 of EPP41904;

  AND THAT: in accordance with Policy No. F-16, Park Land Dedication Deferral Fees, the Board authorize the deferral of the $650 application fee and all legal costs plus applicable interest associated with the Park Land Deferral Agreement for Lots 1 through 3 and Lots 5 through 8 of EPP41904 until July 16, 2021.

6.8

2017 Annual Report

Report from Charles Hamilton, Chief Administrative Officer, dated May 17, 2018.

• THAT: the Board receive the Columbia Shuswap Regional District’s 2017 Annual Report for information.

7.

Business By Area

7.1

Grant-in-Aids

Report from Jodi Pierce, Manager, Financial Services, dated May 4, 2018.

• THAT: the Board approve the following allocations from the 2018 electoral grant-in-aids:

  Area A

  $2,500 Town of Golden (Wildsafe BC Program funding)

  Area C

  $3,000 The Adams River Salmon Society (Salute to the Sockeye Festival and Shuswap Salmon Symposium)

  $4,000 White Lake Fire Department (Halloween event)

  $1,900 Eagle Bay Fire Department (Annual open house)

  $20,000 Cedar Heights Community Association (upgrade greens on golf course)

  $13,250 Sorrento & Area Community Association (Beautification and Community toilet)

  $3,895 White Lake Community Hall Society (Audio-visual system)

  $1,000 Pink Piston Paddlers Dragonboat Team (lifejackets)

  Area D

  $3,000 Silver Creek Fire Department (Halloween event)

  $5,000 Silver Creek Community Association (Equipment and upgrades to hall)

  Area E

  $3,000 The Adams River Salmon Society (Salute to the Sockeye Festival and Shuswap Salmon Symposium)

  $2,000 The Joe Schandelle Firefighters Foundation (Halloween event)

  Area F

  $3,000 The Adams River Salmon Society (Salute to the Sockeye Festival and Shuswap Salmon Symposium)

7.2

Grant in Aid – Exception from Policy F-30

Report from Jodi Pierce, Manager, Financial Services, dated May 4, 2018.

• THAT: the Board waive policy with respect to the Post-application documentation required for the Blind Bay Community Society and the Swansea Point Community Association grant in aids to allow these organizations to make additional 2018 applications for grant in aids while the post-application documentation for the grants approved in February 2018 remain outstanding;

  AND THAT: the Board approve the following allocations from the 2018 electoral grant-in-aids:

  Area C

  $725 Blind Bay Community Society (Update hall signage)

  Area E

  $6,000 Swansea Point Community Association (operating expenses and Mara Heights life jacket kiosk)

7.3

Electoral Area A – Parson Warming Hut and Picnic Shelter and Cedar Lake Recreation Site

Report from Ryan Nitchie, Team Leader, Community Services, dated April 19, 2018. Parson Recreation Park Warming Hut and Picnic Shelter and Cedar Lake Recreation Site Community Works Funds.

• THAT: in accordance with Policy No. F-3 “Electoral Area Community Works Fund – Expenditure of Monies” access to the Electoral Area Community Works Fund be approved in the amount of $80,000, plus applicable taxes, from the Electoral Area A Community Works Fund allocation for construction of a warming hut and picnic shelter at Parson Recreation Park.

  THAT: in accordance with Policy No. F-3 “Electoral Area Community Works Fund – Expenditure of Monies” access to the Electoral Area Community Works Fund be approved in the amount of $30,000, plus applicable taxes, from the Electoral Area A Community Works Fund allocation for expansion of camping sites at Cedar Lake Recreation Site.

7.4

Revelstoke/Area B EOF Application – Revelstoke Flight Service

Report from Jodi Pierce, Manager, Financial Services, dated May 15, 2018.

• THAT: with the concurrence of the City of Revelstoke and the Electoral Area B Director, the Board approve funding from the Revelstoke and Area B Economic Opportunity Fund to the City of Revelstoke in the amount of $90,000 toward the 2019 Revelstoke Air Charter Service subject to continued financial support from the Revelstoke Accommodation Association and Revelstoke Mountain Resort Limited Partnership for this initiative.

7.5

Electoral Area D: Falkland Fire Department – Tender Replacement

Report from Derek Sutherland, Team Leader, Protective Services, dated May 11, 2018.
Falkland Fire Department Tender Replacement.

• THAT: the Board empower the authorized signatories to enter into purchase agreement with BKC Fire Trucks for the purchase of a 2012 International Water Tender for a total cost of $185,000 including applicable taxes and vehicle delivery.

7.6

Electoral Area F - Bristow Road Boat Launch

Report from Ryan Nitchie, Community Services Team Leader, dated April 17, 2018. Bristow Road Boat Launch Community Works Funds.

• THAT: in accordance with Policy No. F-3 “Electoral Area Community Works Fund – Expenditure of Monies” access to the Electoral Area Community Works Fund be approved in the amount of $400,000, plus applicable taxes, from the Electoral Area F Community Works Fund allocation for construction of a boat launch.

8.

Administration Bylaws

8.1

Sorrento Waterworks Service Area Amendment Bylaw No. 5778

Report from Terry Langlois, Team Leader, Utilities, dated May 2, 2018.
A bylaw to amend Sorrento Waterworks Service Area Bylaw No. 5541.

• THAT: Sorrento Waterworks Service Area Amendment Bylaw No. 5778 be read a first, second and third time this 17th day of May, 2018.

8.2

City of Revelstoke – Security Issuing Bylaw 9107

Report from Jodi Pierce, Manager, Financial Services dated April 19, 2018.

• THAT: Bylaw No. 9107, cited as “Columbia Shuswap Regional District Security Issuing Bylaw No. 9107” be read a first, second, and third time this 17th day of May, 2018.

• THAT: Bylaw No. 9107, cited as “Columbia Shuswap Regional District Security Issuing Bylaw No. 9107” be adopted this17th day of May, 2018.

8.3

City of Revelstoke – Security Issuing Bylaw 9108

Report from Jodi Pierce, Manager, Financial Services, dated April 26, 2018.

• THAT: Bylaw No. 9108, cited as “Columbia Shuswap Regional District Security Issuing Bylaw No. 9108” be read a first, second, and third time this 17th day of May, 2018.

• Motion

  THAT: Bylaw No. 9108, cited as “Columbia Shuswap Regional District Security Issuing Bylaw No. 9108” be adopted this 17th day of May, 2018.

8.4

Amendment to Shuswap Economic Development Service Bylaw

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated May 2, 2018.
Amendment Bylaw to provide for the withdrawal of District of Sicamous as a participant in the Economic Development Service.

• THAT: “Economic Development (Electoral Area C, D E and F) Service Amendment Bylaw No. 5775” be read a first, second and third time this 17^th day of May, 2018.

8.5

CSRD Ticket Information Utilization Bylaw No. 5776

Report from Lynda Shykora, Deputy Manager, dated May 17, 2018.

• THAT: CSRD Ticket Information Utilization Bylaw No. 5776 be read a first, second and third time this 17^th day of May, 2018.

• THAT: CSRD Ticket Information Utilization Bylaw No. 5776 be adopted this 17^th day of May, 2018.

8.6

Amendment to Regional District Board and Committees Procedure Bylaw No. 5648

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated May 3, 2018. Proposed amendments to Procedures Bylaw for electronic meeting attendance at Board/Committee meetings, and minor housekeeping amendment.

• THAT: Regional District Board and Committee Procedure Amendment Bylaw No. 5739 be read a first, second and third time this 17^th day of May, 2018.

• THAT: Regional District Board and Committee Procedure Amendment Bylaw No. 5739 be adopted this 17^th day of May, 2018.

8.7

Proposed Golden-Area A Core Facilities Contribution Agreement Establishment Bylaw

Report from Charles A. Hamilton, Chief Administrative Officer, dated May 17, 2018.
Establishment of Proposed Core Facilities Funding Contribution Service in Area A.

• THAT: the CSRD Board give first, second, and third readings to the Electoral Area A Core Facilities Funding Contribution Service Establishment Bylaw No. 5777; this 17^th day of May, 2018.

• THAT: assent voting (referendum) for Electoral A Core Facilities Funding Contribution Establishment Bylaw No.5777 be held on Saturday, October 20, 2018 in accordance with Sections 342, 344 of the Local Government Act;

• THAT: the Electoral Area A Core Facilities Funding Contribution Establishment Bylaw No. 5777 be forwarded to the Inspector of Municipalities for approval and that the Inspector be requested pursuant to Section 174(1) of the Local Government Act, to set the general voting day for October 20, 2018;

• Motion

  THAT: the Regional District Board approve the Assent Voting question for Electoral Area A Core Facilities Funding Contribution Establishment Bylaw No. 5777, as follows:

  “Are you in favour of the Columbia Shuswap Regional District adopting Electoral Area A Core Facilities Funding Contribution Establishment Bylaw No. 5777, which will permit the Regional District to make an annual funding contribution to the Town of Golden to cover 20% of the net operating costs of the four core facilities, at a maximum annual taxation limit that is the greater of $125,000 or $0.1238 per $1,000 calculated on the net taxable value of land and improvements?”

• Motion

  THAT: the Board allocate $20,000 from the Rural Feasibility Fund to undertake a public engagement process and to conduct the referendum (other voting).

9.

IN CAMERA

• Motion

  THAT: pursuant to Sections 90(1)(a) and (c)

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
  (c) labour relations or other employee relations;
  *(e) the acquisition, disposition or expropriation of land or improvements, if the board considers that disclosure could reasonably be expected to harm the interests of the regional district;
  
  of the Community Charter, the Board move In Camera.

DEVELOPMENT SERVICES

10.

Business General

• None.

11.

ALR Applications

11.1

Electoral Area A – Nicholson Boat Launch: Application to ALC for Non-Farm Use in ALR

Report from Ryan Nitchie, Team Leader, Community Services, dated May 4, 2018.
Nicholson Boat Launch Application to ALC for Non-Farm Use in ALR for owners Columbia View Homes Ltd.

• THAT: Application No. 57290 Section 20(3) Non-Farm Use in the Agricultural Land Reserve, for Parcel A (Sketch Plan 5055I), Section 30, Township 26, Range 21, West of the Fifth Meridian, Kootenay District, Except Plans NEP65016 and NEP66542 be forwarded to the Provincial Agricultural Land Commission recommending approval on this 17th day of May, 2018.

12.

Directors’ Report on Community Events

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

13.

Business by Area

13.1

Electoral Area C: Development Variance Permit 701-78 (Sigalet)

Report from Christine LeFloch, Development Services Assistant, dated March 16, 2018.
3553 Eagle Bay Rd, Eagle Bay

• THAT: In accordance with Section 498 of the Local Government Act, Development Variance Permit 701-78 for Lot A, Section 2, Township 23, Range 10, West of the 6^th Meridian, Kamloops Division Yale District, Plan EPP56879, varying South Shuswap Zoning Bylaw No. 701, as follows:

  1. Section 7.2.5 Minimum setback from the front parcel line boundary from 5 m to no less than 3.37 m to any portion of the building only for the proposed garage attached to the single family dwelling; and

  2. Section 7.2.5 Minimum setback from the west side parcel boundary from 2 m to no less than 1.65 m only for the proposed single family dwelling and attached deck; and

  3. Section 7.2.4 Maximum height for principal buildings and structures from 10 m to no greater than 11.61 m only for a single family dwelling;

  as more particularly shown on the site plans attached hereto as Schedule ‘B’, and the elevation drawings attached hereto as Schedule 'C'.

  be considered for issuance this 17^th day of May, 2018.

13.2

Electoral Area F: Development Variance Permit No. 800-29 (Huhn)

Report from Candice Benner, Development Services Assistant, dated April 23, 2018.
6729 Magna Bay Drive, Magna Bay

Late Public Submissions attached to the Late Agenda.

• THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 800-29 for Lot 17, Section 19, Township 23, Range 9, W6M, KDYD, Plan 29300, varying Magna Bay Zoning Bylaw No. 800, as follows:

  Section 5.4(2)(g) Maximum gross floor area of an accessory building from 55 sq. m. (592.02 sq. ft.) to 167.22 sq. m. (1800 sq. ft.) for each of the two new accessory buildings,

  be approved for issuance this 17^th day of May, 2018.

14.

Planning Bylaws

14.1

Electoral Area C: South Shuswap Zoning Amendment (Ron Lindblad) Bylaw No. 701-89

Report from Dan Passmore, Senior Planner, dated April 27, 2018.
#1 to #6, 1541 Blind Bay Road, Blind Bay.

• THAT: South Shuswap Zoning Amendment (Ron Lindblad) Bylaw No. 701-89" be adopted this 17^th day of May, 2018.

14.2

Electoral Area D: Ranchero/Deep Creek Zoning Amendment (Linda Parker) Bylaw No. 751-1

Report from Dan Passmore, Senior Planner, dated April 20, 2018.
5192 Highway 97B, Ranchero.

• THAT: "Ranchero/Deep Creek Zoning Amendment (Linda Parker) Bylaw No. 751-1", be read a first time this 17^th day of May, 2018.

• THAT: "Ranchero/Deep Creek Zoning Amendment (Linda Parker) Bylaw No. 751-1", be read a second time this 17^th day of May, 2018.

• THAT: a public hearing to hear representations on "Ranchero/Deep Creek Zoning Amendment (Linda Parker) Bylaw No. 751-1" be held;

  AND THAT: notice of the public hearing be given by the staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Rene Talbot, as Director of Electoral Area D being that in which the land concerned is located, or Alternate Director Joy de Vos, if Director Talbot is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

14.3

Electoral Area F: Anglemont Zoning Amendment (Anglemont Estates Golf Course Ltd.) Bylaw No. 650-13

Report from Candice Benner, Development Services Assistant, dated April 18, 2018.
7838 Golf Course Road, Anglemont

• THAT: "Anglemont Zoning Bylaw Amendment (Anglemont Estates Golf Course Ltd.) Bylaw No. 650-13" be read a first time this 17^th day of May, 2018.

• THAT: the Board utilize the simple consultation process for Bylaw No. 650-13, and it be referred to the following agencies and First Nations:
  •Interior Health Authority;

  •Ministry of Transportation and Infrastructure;

  •Ministry of Forests, Lands and Natural Resource Operations, Archaeology Branch;

  •CSRD Operations Management;

  •CSRD Financial Services;

  •All relevant First Nations Bands and Councils.

15.

Release of In Camera Resolutions

• If any.

MEETING CONCLUSION

16.

Upcoming Meetings/Events

16.1

Area A Local Advisory Committee Meeting

Tuesday, May 22, 2018 6:00 to 8:00PM
Golden Centennial Arena, 1410 9th Street South, Golden, BC

16.2

Revelstoke and Area Economic Development Commission Meeting

Wednesday, June 6, 2018 at 4:00PM
301 Victoria Road, Revelstoke BC.

16.3

Electoral Area Directors' Committee Meeting

Thursday, June 7, 2018 at 9:30AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

16.4

Shuswap Watershed Council Meeting

Wednesday, June 13, 2018 at 10:00AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

16.5

Committee of the Whole (Policy) Meeting

Thursday, June 21, 2018 at 9:00AM.
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

17.

Next Board Meeting

Thursday, June 21, 2018 at 9:30AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC
Note: Committee of the Whole (Policy) session begins at 9:00AM.

18.

Adjournment

• Motion

  THAT: the regular Board meeting of May 17, 2018 be adjourned.

• NOTATION

  The publication of the Columbia Shuswap Regional District Board (CSRD) agenda on its website results in the availability of agenda content outside of Canada.  In accordance with Freedom of Information and Protection of Privacy Act legislation, the reader will note that personal information (ie telephone number, email address, etc.) are redacted from this document where required, to protect the privacy of personal information belonging to an individual(s) in the case where an individual(s) has not provided direct consent to the CSRD to publish such personal information on the CSRD website.