COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, October 19, 2017
Time:	8:30 A.m. - 3:30 P.m.
Location:	CSRD Boardroom 555 Harbourfront Drive NE, Salmon Arm

---

1.

Call to Order

Note: Start time is earlier than usual.

• Motion

  THAT: the Board convene as the Committee of the Whole, this 19th day of October, 2017.

2.

Committee of the Whole: Policy Session

2.1

Policy Session Update - 2017

Report from Charles Hamilton, Chief Administrative Officer, dated October 10, 2017.

• THAT: it be recommended to the Board that the Policy Session Update 2017 Report dated October 10, 2017 from the Chief Administrative Officer, be received this 19^th day of October, 2017.

• THAT: it be recommended to the Board that a 2018 Policy Update Session be scheduled on the June, 2018 Regular Board agenda, and that a more comprehensive policy session take place as part of the new CSRD Board orientation in latter 2018/early 2019.

• Motion

  THAT: the Committee of the Whole now Rise and Report.

3.

Board Meeting Minutes

3.1

Adoption of Minutes

Adoption of September 21, 2017 Board meeting minutes.

• Motion

  THAT: the minutes of the September 21, 2017 regular Board meeting be adopted.

3.2

Business Arising from the Minutes

Business Item Arising, See Item 7.3

4.

Delegations

4.1

10:00 AM: Ministry of Forests, Lands and Natural Resource Operations & Rural Development

Mr. Andrew Walker, Wildlife Biologist from the Ministry of Forests, Lands and Natural Resource Operations & Rural Development in attendance to present a proposal to prohibit the use of motor vehicles in the alpine area (Above 1700m) in the Joss-Tsuius Mable-Mountain area.
Maps highlighting proposed area is attached.

*Presentation attached to the Late Agenda.

ADMINISTRATION

5.

Correspondence

5.1

Franklin Engineering (August 1, 2017)

Letter from Mike Casol of Franklin Engineering requesting the $650 fee for Development Variance Permit for 3700 Sunnybrae-Canoe Point Road be waived.
See Item 14.1

5.2

Ministry of Municipal Affairs and Housing (October 17, 2017)

Letter from Marijke Edmonson, Director, Governance and Structure Branch, regarding the 2016 Census impact on the Columbia Shuswap Regional District Board composition and voting strength.  Changes effective November 1, 2017.

• Motion

  THAT: the correspondence contained on the October 19, 2017 regular Board agenda be received for information.

6.

Reports

6.1

Shuswap Economic Development Committee Meeting Minutes - September 7, 2017

• Motion

  THAT: the minutes of the September 7, 2017 Shuswap Economic Development Committee meeting be received for information.

6.2

Shuswap Tourism Committee Meeting Minutes - September 7, 2017

• Motion

  THAT: the minutes of the September 7, 2017 Shuswap Tourism Committee meeting be received for information.

6.3

Revelstoke and Area Economic Development Commission Meeting Minutes - September 13, 2017

• Motion

  THAT: the minutes of the September 13, 2017 Revelstoke and Area Economic Development Commission meeting be received for information.

6.4

Committee of the Whole Recommendations (Item 2.1 Above)

• Motion

  THAT: the Board endorse the recommendations of the Committee of the Whole regarding the policy session, this 19th day of October, 2017.

6.5

UBCM 2017 Conference

Outcome of CSRD Resolutions submitted to UBCM:

• B31 Forest Stewardship Plans – Request for Improved Consultation -  Endorsed
• B68 Dock & Buoy Regulations  - Endorsed
• C5 Regulation of Small On-farm Breweries & Meaderies - Not Admitted for Debate

Verbal Update on Ministerial Meetings at UBCM Conference:

Minister of Municipal Affairs and Housing re: Area C Governance Study Findings and Recommendations: Request funding support to undertake a formal restructure study for Electoral Area C of the CSRD that would examine two options: (1) an incorporation study area, and (2) a determination of the exact boundaries for two electoral areas in Electoral Area C.

Minister of Energy, Mines and Petroleum Resources -  Request:  Allow Seymour Arm Electrification Project to Proceed. 

Minister of Forests, Lands, Natural Resource Operations and Rural Development & Public Safety and Solicitor General – Emergency Planning/Preparedness – (Importance of Dialogue with New Government), Request:
1. Rapattack fire base, Salmon Arm, housing onsite for personnel be maintained for Salmon Arm & region;
2. Advocate for continued support for emergency planning readiness/resources;
3. Advise emergency situations in CSRD/restrict access to back country, etc.

For Information.

6.6

Fraser Basin Council, Thompson Regional Committee Meeting Minutes - October 10, 2017

For Information.

7.

Business General

7.1

Fire Services Policy Update

Report from Darcy Mooney, Manager, Operations Management, dated October 6, 2017.
Policy update for the Fire Services function.

• THAT: the Board endorse the amendment to Policy No. W-9 “Appointment of Fire Chiefs” and approve its inclusion into the CSRD Policy Manual.

7.2

Fire Services Command Vehicle Purchase

Report from Derek Sutherland, Team Leader, Protective Services, dated October 5, 2017.
Fire Services Command Vehicle purchase and internal borrowing approval.

• THAT: WHEREAS section 377 (3) of the Local Government Act and section 189 (4.1) and (4.2) of the Community Charter permit a Regional District to lend money from a reserve fund for one service to a reserve fund for a different service;

  NOW THEREFORE be it resolved that:

  1. As needed during the 2017 financial year, the Board authorize the CSRD to borrow up to $70,000 from the pooled capital reserve funds of the Fire Department Funds, to complete the purchase of a new Fire Services Command Unit in accordance with the Five Year Financial Plan, with total repayment of interest and principal to the contributing reserve funds within five (5) years; and

  2. Principal will be repaid to the respective Reserve Funds annually upon receipt of the annual tax requisition and interest will be paid from Function 046 – Regional Fire Services on a monthly basis.
• THAT: the Board empower the authorized signatories to enter into a Purchase Agreement with Salmon Arm GM for the acquisition of a 2017 Chevy Silverado pick-up truck for use as a Fire Services Command Vehicle

7.3

Business Arising from September 21, 2017 Regular Board Meeting:

Verbal report on Administration meeting with Ministry of Municipal Affairs and Housing staff at the UBCM 2017 Conference regarding Funding Request for Restructure Planning Grant – Community Needs Assessment – Electoral Area F.

- Draft letter of request attached
- Request for resolution of support from Board.

*Resolution added to the Late Agenda.

• Motion

  THAT:  the Board endorse the letter dated October 20, 2017 to Minister of Municipal Affairs Selena Robinson re: Request for Restructure Planning Grant Funding Electoral Area F, CSRD – Community Issues Assessment;

  FURTHER: that the Board support a restructure planning grant application to the Minister of Municipal Affairs and Housing in the amount of up to $40,000 for a community issues assessment project in Electoral Area F of the CSRD, to be cost-shared by the CSRD with a contribution of up to $20,000;

  AND FURTHER THAT: the Board direct staff to consult with Ministry of Municipal Affairs staff in the development of a Terms of Reference that establishes the scope and objectives for a Community  Issues Assessment for Electoral Area F.

7.4

Feasibility Study Funding for CP Rail Corridor Project

Report from Jodi Pierce, Manager, Financial Services dated October 10, 2017.
Requesting additional feasibility study funds be allocated to complete due diligence for proposed purchase of CP Rail Trail.

• THAT: the Board approve an additional $20,000 from the Regional Feasibility Study Fund to cover due diligence costs related to the potential acquisition of the CP Rail Corridor.

7.5

Organics Diversion Strategy Implementation Update

Report from Ben Van Nostrand, Team Leader, Environmental Health Services, October 10, 2017. Progress update on the implementation of the Organics Management Strategy and request for waiving of the tipping fee on mixed loads of refuse containing food waste.

• THAT: the Board authorize the geographical area where commercially generated food waste is considered a marketable resource to be Salmon Arm, Sicamous, Electoral Area D and Electoral Area C;

  AND THAT: the Board reduce the tipping fee on mixed loads of commercially generated refuse containing food waste from $160 per tonne to the refuse rate of $80 per tonne until July 2018 in order to conduct comprehensive consultation with all affected commercial business owners;

  AND FURTHER THAT: the Board direct staff to provide an update to the Board at the regularly scheduled June 2018 Board meeting on the consultation efforts and the readiness of the commercial sector to divert food waste for composting.

7.6

Request for Board Resolution in Support for City of Revelstoke - Municipal and Regional Tax (MRDT) - Hotel Room Tax 

- Brought forward by Director Parker.

• Motion

  THAT: As recommended by the City of Revelstoke Director of Economic Development and as recommended by the Revelstoke and Area Economic Development Commission, the CSRD Board provide a letter of support to the City of Revelstoke to endorse the City's application to the Municipal and Regional Tax (MRDT) - "Hotel Room Tax" to renew the MRDT at a rate of 2% for a further five year term.

8.

Business By Area

8.1

Grant-in-Aids

Report from Jodi Pierce, Manager, Financial Services dated October 6, 2017.

• THAT: the Board approve the following allocations from the 2017 electoral grant-in-aids:

  Area A

  $1,500 Golden Agricultural Society (Halloween Hunted Trail)

  Area C

  $3,000 Sorrento Memorial Hall (Community Get-Together)

  Area D

  $5,000 Sunday Morners Club of Falkland and District (Hall Renovations)

  $1,700 Salmon Valley Senior’s Branch #107 (Water Improvements)

  $3,000 Silver Creek Fire Department Social Club (Halloween Event)

  Area E

  $1,000 Malakwa Fire Department (Halloween Event)

  $300 Sicamous Seniors Activity Centre (“Chairobics” Equipment)

  $3,500 Cambie Community Hall Association (Insurance and Propane)

  Area F

  $1,950 Lakeview Community Centre Society (Remembrance Day Event).

8.2

Nicholson Fire Suppression Service Area Amendment

Report from Darcy Mooney, Manager, Operations Management, dated October 15, 2017. Nicholson Fire Suppression Service Area Amendment.

• THAT: “Nicholson Fire Suppression Service Area Amendment Bylaw No. 5763”, be read a first, second and third time this 19^th day of October, 2017.

8.3

Golden/Area A EOF Application – Golden Visitors Centre

Report from Jodi Pierce, Manager, Financial Services, dated October 10, 2017.
Requesting $300,000 from the Golden and Area A Economic Opportunity Fund to help fund improvements to the Golden Visitors Centre.

• THAT: with the concurrence of the Electoral Area A Director, the Board approve funding from the Golden and Area A Economic Opportunity Fund to the Town of Golden in the amount of $300,000 to help fund improvements to the Golden Visitors Centre, subject to receipt of the 2018 Payment-in-Lieu of Taxes from BC Hydro.

8.4

Area B Fire Services Update

Report from Darcy Mooney, Manager, Operations Management, dated October 17, 2017. Update on the negotiations with the City of Revelstoke regarding the Area B Fire Suppression Agreement.

*Replacement Board Report attached to the Late Agenda.

• THAT: the Board request the City of Revelstoke Council amend its resolution adopted at the December 6, 2016 Regular Council Meeting and extend the termination date for an additional 12 months to December 31, 2018 for the existing Fire Protection Service Agreement between the CSRD and the City of Revelstoke, in order to provide time for the CSRD to consult with Electoral Area B property owners within the Service Area and to review the outcome of the Area B South Revelstoke Diagnostic Inventory on Governance, Land Use and Service Delivery.

8.5

Area C Parks Maintenance Agreement Extension

Report from Darcy Mooney, October 13, 2017. Area C Parks Maintenance Agreement Extension R.B.W Forestry and Landscaping

• THAT: the Board empower the authorized signatories to extend the existing Electoral Area C Parks Maintenance Agreement with R.B.W Forestry and Landscaping Company for an additional 12 month term from November 1, 2017 expiring on October 31, 2018 for the maintenance of twenty (20) parks within Electoral Area C for the equivalent remuneration rates as the 2016/2017 maintenance season.

9.

Administration Bylaws

9.1

Fire Services Operational Criteria Bylaw No. 5587

Cross reference Item No. 7.2 - Report from Operations Manager regarding Policy No. W-9, Fire Chief Appointment Process.

• Motion

  THAT: Fire Service Operational Criteria Bylaw No. 5587 and its amendments be repealed, this 19th day of October, 2017.

9.2

2017 Five Year Financial Plan Amendment Bylaw No. 5760

Report from Jodi Pierce, Manager, Financial Services dated October 9, 2017

• THAT: “2017 Five Year Financial Plan Amendment Bylaw No. 5760” be read a first, second and third time this 19^th day of October, 2017.

• THAT: “2017 Five Year Financial Plan Amendment Bylaw No. 5760” be adopted this 19^th day of October, 2017.

9.3

Annis Bay Fire Suppression Service Area Establishment Bylaw No. 5758

• Motion

  THAT: the "Annis Bay Fire Suppression Service Area Establishment Bylaw No. 5758" be adopted this 19th day of October, 2017.

9.4

Building Inspection Area F Service Area Establishment Amendment

Report from Lynda Shykora, Deputy Manager, Corporate Services, dated October 16, 2017.
Bylaw to amend building inspection service Bylaw No. 570 and its amendments.

• THAT: “Building Inspection Service Area Amendment Bylaw No. 5761” be read a first, second and third time this 19^th day of October, 2017.

9.5

Building Inspection Areas B and E Service Area Establishment

Report from Lynda Shykora, Deputy Manager, Corporate Services, dated October 16, 2017.
Bylaw to establish a building inspection service area in Electoral Area B and Electoral Area E.

• THAT: “Sub-Regional Building Inspection Service Area Establishment Bylaw No. 5762” be read a first, second and third time this 19^th day of October, 2017.

10.

IN CAMERA

• Motion

  THAT: pursuant to Sections 90(1)(a)(e) and (i)

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
  (e) the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the regional district;
  (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  
  of the Community Charter, the Board move In Camera.

   

DEVELOPMENT SERVICES

11.

Business General

11.1

Proposed Building Bylaw No. 660 Timelines

Report from Gerald Christie, Manager Development Services, dated October 19, 2017.
Timelines for the establishment of proposed Building Bylaw No. 660 to implement Building Regulation in Electoral Areas B, E and the existing service area of Electoral Area F.

• THAT: the Board receive the report of Gerald Christie, Manager Development Services dated October 19, 2017 re: Proposed Building Bylaw No. 660 Timelines, for information.

12.

ALR Applications

-None.

13.

Directors’ Report on Community Events

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

14.

Business by Area

14.1

Electoral Area C: Development Variance Permit No. 641-30 (Franklin)

Report from Jennifer Sham, Planner, dated September 26, 2017.

3700 & 3710 Sunnybrae-Canoe Point Road, Sunnybrae

• THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 641-30, for Remainder Lot 1, Section 2 and 11, Township 21, Range 10, West of the 6th Meridian, Kamloops Division Yale District, Plan KAP82925, varying Schedule "A" – Levels of Service of Subdivision Servicing Bylaw No. 641, as amended, to allow a subdivision which would create a fee simple lot (Remainder Lot 1) with a parcel size of 0.729 serviced by a community water system and an on-site sewerage disposal system, as shown on Schedule B, be approved for issuance this 19^th day of October, 2017.

14.2

Electoral Area C: Form and Character Development Permit DP 725-121 (Shuswap Lake Estates)

Report from Dan Passmore, Senior Planner, dated September 22, 2017.
Golf Course Drive, Blind Bay, BC.

*Late submission letter attached to the Late Agenda.

• THAT: in accordance with Section 490 of the Local Government Act Development Permit No. 725-121 for subdivision of Lot A, Section 8, Township 22, Range 10, West of the 6th Meridian, Kamloops Division Yale District, Plan EPP74639 (PID: 030-217-679), be issued this 19^th day of October, 2017.

14.3

Electoral Area F: Form and Character DP 830-218 (Leopold Developments Ltd.)

Report from Dan Passmore, Senior Planner, dated September 11, 2017.
3810 Kenwood Gate, Scotch Creek.

• THAT: in accordance with Section 490 of the Local Government Act Development Permit No. 830-218 for proposed construction of a 446 m² (4,800 ft²) new building on Lot C, Section 33, Township 22, Range 11, West of the 6^th Meridian, Kamloops Division Yale District, Plan KAP728 (PID: 025-598-422), be issued this 19^th day of October, 2017.

14.4

Electoral Area F: Temporary Use Permit No. 830-4

Report from Dan Passmore, Senior Planner, dated September 29, 2017.
3810 Kenwood Gate, Scotch Creek.

• THAT: in accordance with Section 493 of the Local Government Act, Temporary Use Permit No. 830-4 for the property at 3810 Kenwood Gate to be used for industrial purposes as a manufacturing and assembly facility to manufacture and assemble docks, dock anchors, buoy anchors, and water treatment systems on Lot C, Section 33, Township 22, Range 11, West of the 6^th Meridian, Kamloops Division Yale District, Plan KAP72803 (PID: 025-598-422), be issued this 19^th day of October, 2017.

15.

Planning Bylaws

15.1

Electoral Area C: Lakes Zoning Amendment (Finz Resort Ltd.) Bylaw No. 900-21

Report from Dan Passmore, Senior Planner, dated August 9, 2017. 2001 Eagle Bay Road, Blind Bay.

• THAT: "Lakes Zoning Amendment (Finz Resort Ltd.) Bylaw No. 900-21" be read a second time this 21^st day of September, 2017;)

• THAT: a public hearing to hear representations on Lakes Zoning Amendment (Finz Resort Ltd.) Bylaw No. 900-21 be held;

  AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Paul Demenok, as Director for Electoral Area 'C' being that in which the land concerned is located, or Alternate Director Arnie Payment, if Director Demenok is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

15.2

Electoral Area F: Official Community Plan Amendment (Isley) Bylaw No. 830-18, Magna Bay Zoning Amendment (Isley) Bylaw No. 800-30

Report from Dan Passmore, Senior Planner dated September 29, 2017.
6929 Squilax-Anglemont Road and 2556 McClaskey Road, Magna Bay.

• THAT: "Electoral Area F Official Community Plan Amendment (Isley) Bylaw No. 830-18" be read a second time this 21^st day of September 2017;

• THAT: "Magna Bay Zoning Amendment (Isley) Bylaw No. 800-30" be read a second time, as amended, this 19^th day of October, 2017;

• THAT: a public hearing to hear representations on Electoral Area F Official Community Plan Amendment (Isley) Bylaw No. 830-18 and Magna Bay Zoning Amendment (Isley) Bylaw No. 800-30 be held;

  AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Larry Morgan, as Director for Electoral Area 'F' being that in which the land concerned is located, or Alternate Director Bob Misseghers, if Director Morgan is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

16.

Release of In Camera Resolutions

-If Any.

MEETING CONCLUSION

17.

Upcoming Meetings/Events

17.1

Electoral Area Directors' Committee Meeting

Thursday, November 2, 2017 at 9:30 AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

17.2

Area A Local Advisory Committee Meeting

Tuesday, October 24, 2017 6:00 PM to 8:00 PM
Golden & District Centennial Arena,1410 9th Street South, Golden, BC

17.3

Shuswap Watershed Council Meeting

Wednesday, October 25, 2017 10:00AM
Salmon Arm City Hall, 550 2nd Street NE, Salmon Arm, BC

17.4

North Okanagan/Columbia Shuswap Regional Hospital District Meeting

Tuesday, October 31, 2017 at 10:00AM
North Okanagan Regional District Office, 9848 Aberdeen Road, Coldstream, BC

17.5

Revelstoke & Area Economic Development Commission Meeting

Wednesday, November 1, 2017 at 4:00 PM
301 Victoria Road, Revelstoke, BC

18.

Next Board Meeting

Thursday, November 16, 2017 9:30 AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm.

19.

Adjournment

• Motion

  THAT: the regular Board meeting of October 19, 2017 be adjourned.