COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:
Time:
-
Location:
CSRD Boardroom
555 Harbourfront Drive NE, Salmon Arm

Adoption of the October 19, 2017 regular Board meeting minutes.
*Correction to minutes circulated on the Agenda: Release of In Camera Resolution: Appointment of Stephanie Lafazanos to the Electoral Area D Advisory Planning Commission only.

  • Motion

    THAT: the minutes of the October 19, 2017 regular Board meeting be adopted.

Update on scheduling of Building Regulation Bylaw – Scheduling of bylaw for readings at December 2017 or January 2018 Board meeting, pending further legal and Municipal Insurance Association of BC review.

ADMINISTRATION

Letter from Citizens for Safe Technology request for Action  - Microcell Resolution and Notice of Wireless Harm

Director Morgan request to include on November Board agenda.

Letter from Allan Chabot, Chief Administrative Officer of the City of Revelstoke regarding the Area B Rural Fire Protection Services.

Draft response letter to the City of Revelstoke Council.

  • Motion

    THAT: the Board endorse the Draft Letter to Mayor Mark McKee and Members of Council, City of Revelstoke, dated November 16, 2017 re: CSRD Electoral Area B Rural Fire Protection Services, and that CSRD Administration be directed to immediately communicate the letter following the November 16, 2017 Regular Board meeting.

Letter from the Southern Interior Local Government Association (SILGA) requesting sponsorship for the 11th Annual General Meeting and Convention.

Chair Martin request to include on November Board agenda.

Letter from Selina Robinson, Minister of Municipal Affairs and Housing, acknowledging the efforts by the Area C Governance Study Committee for Area C and providing an update on the request for restructure study funding for Electoral Area C and for Electoral Area F. 

Copy of Certified Resolution from the District of Sicamous, dated November 9,  2017 regarding District of Sicamous Notice of Service withdrawal from the Economic Development (Electoral Areas C, D, E and F) Extended Service Bylaw No. 5268, effective January 1, 2018.

o Extended Service Bylaw No. 5268, and its amending Bylaw No. 5324 (added Sicamous to Service) – attached to Agenda for reference.
o For information:  The Local Government Act applies to the withdrawal of participants from a service if withdrawal provisions are not included in the Service Establishment Bylaw including:
o An establishing bylaw may be amended or repealed, at the option of the Board:

(a) in accordance with the requirements applicable to the adoption of the bylaw that it amends or repeals, or
(b) with the consent of at least 2/3 of the participants.

o Formal notification is needed to the remaining Economic Development Service participants;
o Consent, in writing, of at least 2/3 of the Service participants is needed to a bylaw amendment that would exclude the District of Sicamous from the Service;
o Any amendment bylaw requires approval from the Inspector of Municipalities;
o Staff  recommends the Notice of Service Withdrawal from the District of Sicamous be referred to the Economic Development Committee for consideration and to discuss withdrawal terms that would be suited to the remaining participants for the 2018 Tax Requisition.

  • Motion


    THAT: the Certified Resolution from the District of Sicamous, dated November 9,  2017 indicating that the District of Sicamous Council is serving notice of its withdrawal from the Economic Development Extended Service Bylaw No. 5268, effective January 1, 2018, be received,

    THAT: the notice of service withdrawal be referred to the December 2017 Economic Development Commission meeting for discussion and consideration of the implications of the Service Withdrawal on the remaining service participants (Electoral Areas C, D, E, and F);

    AND FURTHER that the District of Sicamous be advised that it should make budget provisions for 2018 in relation to the Electoral Areas C, D, E and F Economic Development Service while the CSRD is going through the service withdrawal process.

  • Motion

    THAT: the correspondence contained on the November 16, 2017 regular Board agenda be received for information.

  • Motion

    THAT: the minutes of the October 4, 2017 Revelstoke and Area Economic Development Commission meeting be received for information.

  • Motion

    THAT: the minutes of the October 25, 2017 Shuswap Watershed Council meeting be received for information.

Report from Derek Sutherland, Team Leader, Protective Services, dated November 6, 2017. Authorization for the sole source of the CSRD fire dispatch radio compliance project.

  • THAT: the Board empower the authorized signatories to enter into an agreement with Vella Radiolinks Ltd. to complete a fire dispatch radio compliance project for a total cost of $24,279 plus applicable taxes.

Report from Derek Sutherland, Team Leader, Protective Services, dated October 5, 2017.  UBCM Community Emergency Preparedness Fund Grant Applications.

  • THAT: the Board empower the authorized signatories to apply for a Community Emergency Preparedness Fund Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning grant in the amount of $149,686 to complete a flood mapping project of Bastion Mountain in Electoral Area C. The CSRD will provide in-house contributions to support the project and overall grant management.

    AND THAT: the Board empower the authorized signatories to enter into agreements with Kerr Wood Leidal and Westrek Geotechnical Services Ltd in an amount not to collectively exceed $149,686 plus applicable taxes subject to the receipt of a CEPF Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning grant for $149,686.

  • THAT: the Board empower the authorized signatories to apply for a Community Emergency Preparedness Fund Emergency Social Services grant in the amount of $25,000 to support capacity and resiliency building within the Emergency Support/Social Services throughout the region. The CSRD will provide in-house contributions to support the project and overall grant management.

  • THAT: the Board empower the authorized signatories to apply for a Community Emergency Preparedness Fund Emergency Operations Centres & Training grant in the amount of $25,000 to support capacity and resiliency building and strengthen operational efficiencies within the region. The CSRD will provide in-house contributions to support the project and overall grant management.

Report from Jodi Pierce, Manager, Financial Services, dated November 6, 2017.

  • THAT: the Board approve the following allocations from the 2017 electoral grant-in-aids:

    Area A

    $1,000 Columbia Basin Environmental Education Network (Wild

    Voices for Kids Program)

    Area B

    $500 Columbia Basin Environmental Education Network (Wild

    Voices for Kids Program)

    Area E

    $1,000 Ladies Aid – Malakwa Thrift Store (Dangerous tree removal)

    Area F

    $1,500 Seymour Arm Snowmobile Club (Trail maintenance).

Resolution to receive Discussion Paper and to authorize CSRD CAO to further negotiate with the Town of Golden for a Shared Services Agreement between the Town and the rural tax payers of Electoral Area A.

  • Motion

    THAT: the Discussion Paper dated November, 2017 entitled “CSRD  - An approach to sharing the cost of services provided by the Town of Golden that benefit the population extending beyond its boundaries in Electoral Area A”, be received for information;


    AND FURTHER THAT: the Board authorize the CSRD Chief Administrative Officer to negotiate on behalf of the Regional District with the representatives of the Town of Golden for a shared services agreement between the Town and the rural taxpayers of Electoral Area A in order to establish a service bylaw, subject to Board approval.

Report from Darcy Mooney, Manager of Operations Management, dated November 6, 2017. Agreement extension provisions for Emergency Management Services from the City of Revelstoke to Electoral Area B.

  • THAT: the City of Revelstoke be provided notice that Electoral Area B is amenable to receive emergency management services until December 31, 2018 at the same terms and conditions as outlined in the Revelstoke/Electoral Area B Emergency Management Agreement, set to expire on December 31, 2017;

    AND THAT: upon expiration of the Revelstoke/Electoral Area B Emergency Management Agreement on December 31, 2018, the Board is amenable to a one year extension of services, based on the mutual agreement by the Columbia Shuswap Regional District and the City of Revelstoke on or before June 30, 2018.

  • THAT: the Emergency Response Centre Lease Agreement between the Columbia Shuswap Regional District and the City of Revelstoke, which expired on May 31, 2016, be renewed for the term commencing March 1, 2017 until December 31, 2018 with provisions for a one year extension, based on mutual agreement by the Columbia Shuswap Regional District and the City of Revelstoke on or before June 30, 2018;

    AND THAT: the City of Revelstoke be directed to pay all outstanding lease fees for the leased space at the Revelstoke Airport owed to the Columbia Shuswap Regional District by December 31, 2017

Report from Derek Sutherland, Team Leader, Protective Services, dated November 6, 2017. Authorization to access the Community Works Fund monies from the Electoral Area C allocation for the Tappen/Sunnybrae Fire Hall.

  • THAT: in accordance with Policy No. F-3 “Community Works Fund - Expenditure of Monies” access to the Community Works Fund be approved for up to $12,500 plus applicable taxes from the Electoral Area C Community Works Fund allocation for energy efficient upgrades at the Tappen/Sunnybrae Fire Hall.

Report from Ryan Nitchie, Team Leader Community Services, dated November 6, 2017.
Letter to the Minister of Transportation and Infrastructure seeking a review and support for CSRD development plans for a community park at Swanson Road in Electoral Area E.

  • THAT: the Board request the Minister of Transportation and Infrastructure review and make a decision on the CSRD’s comprehensive park concept plan submitted application to develop a portion of Swanson Road in Electoral Area E for a community park under the CSRD’s current Licence of Occupation issued by the Ministry of Transportation and Infrastructure.

Brief Verbal Report from Jan Thingsted, Planner:
o October 4, 2017 Open House;
o Joint review of draft report by City/CSRD/Province of BC;
o Brief summary of Conclusions and Recommendations; and
o Urban Systems will present the Final Report and provide a more detailed presentation at the January 2018 Regular Board meeting.

  • Motion

    THAT: the Final Report for the South Revelstoke (Electoral Area B) Diagnostic Inventory of Planning, Service Delivery and Governance dated November 2017 be received;
    AND FURTHER THAT: the Final Report be made available to the public through the CSRD website/social media.

Report from Jodi Pierce, Manager, Financial Services, dated November 6, 2017.

  • THAT: “Director Remuneration Bylaw No. 5730” be read a first, second and third time this 16th day of November, 2017.

  • THAT: “Director Remuneration Bylaw No. 5730” be adopted this 16th day of November, 2017.

Report from Jodi Pierce, Manager, Financial Services dated November 2, 2017. Proposed amendment to Cedar Heights Waterworks Service Bylaw No. 5362 to increase the maximum tax requisition.

  • THAT: “Cedar Heights Waterworks Service Amendment Bylaw No. 5764” be read a first, second and third time this 16th day of November, 2017.

Three Readings given to Bylaw No. 5763 on October 19, 2017

- For consideration of adoption.

  • Motion

    THAT: the Nicholson Fire Suppression Service Amendment Bylaw No. 5763 be adopted this 16th day of November, 2017. 

  • Motion

    THAT: pursuant to Sections 90(1)(a) (g) and (i):

    (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
    (g) litigation or potential litigation affecting the regional district;
    (i) the receipt of legal advice that is subject to solicitor-client privilege, including communications necessary for that purpose,

    of the Community Charter, the Board move In Camera.

     

DEVELOPMENT SERVICES

- None.

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

- None.

Report from Candice Benner, Development Services Assistant, dated October 31, 2017.
4785 Airport Way, South Revelstoke

  • THAT: "Electoral Area B Zoning Bylaw Amendment (Sievwright) Bylaw No. 851-11" be read a first time this 16th day of November, 2017.

  • THAT: the Board utilize the simple consultation process for Bylaw No. 851-11, and it be referred to the following agencies and First Nations:
    •Area 'B' Advisory Planning Commission;

    •Interior Health Authority;

    •Ministry of Transportation and Infrastructure;

    •Ministry of Environment;

    •Ministry of Forests, Lands and Natural Resource Operations;

    •Ministry of Forests, Lands and Natural Resource Operations – Water Rights Branch;

    •Ministry of Forests, Lands and Natural Resource Operations, Archaeology Branch;

    •CSRD Operations Management;

    •CSRD Financial Services;

    •City of Revelstoke;

    •All relevant First Nations Bands and Councils.

Report from Candice Benner, Development Services Assistant, dated October 31, 2017.
An amendment to address third party advertising signs for Cedar Heights Community Association and Sorrento Memorial Hall.

  • THAT: third reading as amended given to "South Shuswap Zoning Amendment (CSRD) Bylaw No. 701-86", on July 20, 2017 be rescinded this 16th day of November, 2017.

  • Motion

    THAT: "South Shuswap Zoning Amendment (CSRD) Bylaw No. 701-86", be amended this 16th day of November, 2017:

    1. To include a Changeable Copy Sign definition; and

    2. To include hours of operation in the General Regulations.

  • Motion

    THAT: "South Shuswap Zoning Amendment (CSRD) Bylaw No. 701-86", be read a Third Time as amended, this 16th day of November, 2017.

Report from Dan Passmore, Senior Planner, dated October 11, 2017.
#1 to #6, 1541 Blind Bay Road, Blind Bay.

  • THAT: "South Shuswap Zoning Amendment (Ron Lindblad) Bylaw No. 701-89" be read a first time this 16th day of November, 2017,

    AND THAT: the Board utilize the simple consultation process for Bylaw No. 701-89, and it be referred to the following agencies and First Nations:

    • Area C Advisory Planning Commission;
    • Interior Health Authority;
    • Ministry of Environment;
    • Ministry of Forests, Lands, Natural Resource Operations and Rural Development;
    • Ministry of Forests, Lands, Natural Resource Operations and Rural Development – Archaeology Branch;
    • CSRD Operations Management; and
    • All relevant First Nations.

Report from Jennifer Sham, Planner, dated October 24, 2017.
3965, 3967, 3970 & 3972 Sunnybrae-Canoe Point Road, Sunnybrae

  • THAT: "Lakes Zoning Amendment (Gray-Ulry) Bylaw No. 900-22" be read a first time this 16th day of November, 2017;

    AND THAT: The Board utilize the simple consultation process for Bylaw No. 900-22 and it be referred to the following agencies and First Nations:

    • Advisory Planning Commission C;
    • Interior Health Authority;
    • Ministry of Environment;
    • Ministry of Forests, Lands, Natural Resource Operations and Rural Development;
    • Ministry of Forests, Lands, Natural Resource Operations and Rural Development – Archaeology Branch;
    • Department of Fisheries and Oceans;
    • FrontCounterBC;
    • Transport Canada;
    • CSRD Operations Management;
    • CSRD Financial Services; and,
    • All relevant First Nations Bands and Councils.

Report from Jennifer Sham, Planner, dated October 25, 2017.
Highway 97, Falkland

  • THAT: "Salmon Valley Land Use Amendment (674816 BC LTD.) Bylaw No. 2558" be read a second time this 16th day of November, 2017.

  • THAT: a public hearing to hear representations on "Salmon Valley Land Use Amendment (674816 BC LTD.) Bylaw No. 2558" be held;

    AND THAT: notice of the public hearing be given by the staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

    AND FURTHER THAT: the holding of the public hearing be delegated to Director Rene Talbot, as Director of Electoral Area D being that in which the land concerned is located, or Alternate Director Joy de Vos, if Director Talbot is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

Report from Jan Thingsted, Planner, dated November 2, 2017.
Ranchero/Deep Creek

  • THAT: "Ranchero / Deep Creek Official Community Plan Amendment (CSRD) Bylaw No. 750-02" be read a second time, as amended, this 16th day of November, 2017.

  • THAT: "Ranchero / Deep Creek Zoning Bylaw No. 751" be read a second time, as amended, this 16th day of November, 2017.

  • THAT: the Board direct staff to hold an open house to present Bylaw No. 750-02 and Bylaw No. 751.

Report from Dan Passmore, Senior Planner, dated October 26, 2017.
5192 Highway 97B, Ranchero

*Letter dated October 23, 2017 from Owner/Applicant Linda Parker/Bill Wood attached to the Late Agenda.

  • THAT: the Board receive this report regarding proposed Bylaw No. 2133, for information and consider new information from the applicant in relation to the July 20, 2017 resolution.

  • Motion

    THAT: the Board set a new deadline of December 20, 2017 for submission of the required hydrogeological assessment in order to consider delegation of a Public Hearing for proposed Bylaw No. 2133.

Report from Christine LeFloch, Development Services Assistant, dated October 17, 2017.
655 Swanbeach Road, Swansea Point

  • THAT: "Lakes Zoning Amendment (Layden) Bylaw No. 900-19" be considered for third reading this 16th day of November, 2017.

  • THAT: "Lakes Zoning Amendment (Layden) Bylaw No. 900-19" be considered for adoption this 16th day of November, 2017.

Report from Dan Passmore, Senior Planner, dated October 25, 2017.
1 – 1022 Scotch Creek Wharf Road, Scotch Creek.

  • THAT: Scotch Creek/Lee Creek Zoning Amendment (Ted & Lucille Tash) Bylaw No. 825-37, be read a third time this 16th day of November, 2017.

  • THAT: Scotch Creek/Lee Creek Zoning Amendment (Ted & Lucille Tash) Bylaw No. 825-37, be adopted this 16th day of November, 2017.

Report from Dan Passmore, Senior Planner, dated September 12, 2017
5140 Squilax-Anglemont Road, Magna Bay.

  • THAT: "Lakes Zoning Amendment (Meadow Creek Properties Park Association) Bylaw No. 900-9", be given no further readings this 16th day of November, 2017.

Property Purchase – Bristow Road:

THAT: the following resolution adopted at the September 21, 2017 In Camera meeting of the CSRD Board be authorized for release from In Camera, after the closing date of the property purchase agreement:

“THAT: the Board empower the authorized signatories to enter into a Purchase Agreement with Gordon and Patricia Robertson for two properties totaling 1.08 acres in size, legally described as Lot 2 and Lot 3, Section 9, Township 23, Range 10, W6M, KDYD, Plan 4002, located at 1946 Bristow Road in Celista, BC for a total cost of $1,125,000, plus applicable taxes and associated fees, in order to develop a waterfront park and boat launch. The acquisition will take place on November 1, 2017.”

MEETING CONCLUSION

Thursday, November 16, 2017 at 7:00 PM.
Sunnybrae Community Hall, 3595 Sunnybrae Canoe Point Road

Wednesday, November 22, 2017 at 2:00 PM.
Scotch Creek Community Hall, 3852 Squilax Anglemont Road

Monday, November 27, 2017 at 7:00 PM.
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

Tuesday, November 28, 2017 at 6:00 PM.
Golden & District Centennial Arena, 1410 9th Street South, Golden, BC

Friday, December 1, 2017 at 9:30 AM, CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC.

  • Motion

    THAT: the regular Board meeting of November 16, 2017 be adjourned.

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