COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, September 21, 2017
Time:	9:30 A.m. - 3:30 P.m.
Location:	CSRD Boardroom 555 Harbourfront Drive NE, Salmon Arm

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1.

Call to Order

2.

Board Meeting Minutes

2.1

Adoption of Minutes

Adoption of August 17, 2017 regular Board meeting minutes.

• Motion

  THAT: the minutes of the August 17, 2017 regular Board meeting be adopted.

2.2

Business Arising from the Minutes

-None.

3.

Gift Presentation: R. Craig Hillson

Chair to present a retirement gift to R. Craig Hillson, the Compaction and Cover Contractor for the Salmon Arm Landfill.

Mr. Hillson will be retired as of November 30, 2017.

4.

Delegations

4.1

10:00 AM: Tolko Industries Ltd.

Presentation on Tolko Industries Ltd. harvesting practices and plans for the Southern Interior particularly those relevant to the catchment area of the CSRD.

In attendance:
Tom Hoffman, Manager, External and Stakeholder Relations;
Michael Bragg, Southern Interior Woodlands Manager; and
Ray Crampton, Regional Executive Director from the Ministry of Forests, Lands, Natural Resource Operations, and Rural Development.

*Presentation attached to the Late Agenda.

4.2

10:15 AM: South Okanagan-Similkameen Conservation Program

Bryn White, Program Coordinator of the South Okanagan-Similkameen Conservation Program, in attendance to give information to the Board on their conservation program.

Request to invite Program Coordinator of South Okanagan-Similkameen Conservation Program brought forward to the Board by Director Demenok from the June 26, 2017 Electoral Area Directors' Committee meeting.

 

ADMINISTRATION

5.

Correspondence

5.1

Tolko Industries Ltd.

Letter from Tom Hoffman, Manager, External and Stakeholder Relations and Michael Bragg, Southern Interior Woodlands Manager requesting an opportunity to speak the Board.

Related to the 10:00 AM Delegation.

5.2

Greyhound Transportation Canada ULC (September 13, 2017)

Letter from Brad Scott, BC District Manager, Passenger Services, informing regional districts that Greyhound Canada has filed an application with the BC Passenger Transportation Board to eliminate or reduce certain route points.

5.3

Ministry of Municipal Affairs and Housing (September 14, 2017)

Email from Selina Robinson, introducing herself as the new Minister of Municipal Affairs and Housing.

• Motion

  THAT: the correspondence contained on the September 21, 2017 regular Board agenda be received for information.

6.

Reports

-None.

7.

Business General

7.1

Director Morgan - Verbal - Request for Consideration of Support for Provincial Government Governance Study Funding, Electoral Area F 

Background: Director Morgan has expressed to CSRD Administration,  after observing the Electoral Area C Governance Study process, that it would be appropriate to consider the pursuit of Provincial Government funding support for a Governance Study in Electoral Area F.

- It is suggested that CSRD Administration raise and discuss the potential of Governance Study Funding for Electoral Area F with the Ministry of Municipal Affairs and Housing staff at the scheduled meeting during UBCM 2017 Conference.

- For information.

7.2

Trail Consulting, Construction and Maintenance Services Agreement

Report from Ryan Nitchie, Team Leader Community Services, dated September 8, 2017.
Five year trail consulting, construction and maintenance services agreement with the Shuswap Trail Alliance.

• THAT: the Board empower the authorized signatories to enter into an agreement with the Shuswap Trail Alliance for trail consulting maintenance and construction services within Electoral Areas C, D, E and F for a five year term commencing October 1, 2017 and expiring on September 30, 2022, with an option to renew the agreement for an additional five years.

8.

Business By Area

8.1

Grant in Aid Requests

Report from Jodi Pierce, Manager, Financial Services dated September 11, 2017.

*Report revised by adding Grant in Aid requests by Area A and Area F.

• THAT: the Board approve the following allocations from the 2017 electoral grant in aids:
  
  Area A
  $1,100     Kicking Horse Country Chamber of Commerce (event sponsorship)
  
  Area C
  $3,500     White Lake Fire Department (Halloween event)
  $26,460   Sorrento Drop-In Society (parking lot repairs)
  $4,000     Tappen Sunnybrae Fire Department (Halloween event)
  $12,450   South Shuswap Health Services Society (equipment for Wellness Centre)
  
  Area E
  $3,500     Eagle Valley Rescue Society (crew training and operational funding)
  $5,500     Malakwa Learning Academy (cooking & nutrition program)
  $4,000     Malakwa Playschool Society (operational funding)
  $1,000     Eagle Valley Seniors Meals Society (operational funding).
  
  Area F
  $2,000    Scotch Creek/Lee Creek Fire Department (Halloween event)
  $2,000    Scotch Creek/Lee Creek Community Hall (Halloween event)

8.2

Revelstoke/Area B EOF Application – Farwell Splash Park

Report from Jodi Pierce, Manager, Financial Services, dated September 12, 2017.

• THAT: With the concurrence of the City of Revelstoke and the Electoral Area B Director, the Board approve funding from the Revelstoke and Area B Economic Opportunity Fund in the amount of $50,000 to assist with the development of a new splash park in Revelstoke.

8.3

Area D Community Works Fund – Salmon Valley Senior Citizens Branch 107

Report from Jodi Pierce, Manager, Financial Services dated September 11, 2017.
Access to Community Works Funds.

• THAT: in accordance with Policy F-3 “Electoral Area Community Works Fund – Expenditure of Monies”, access to the Community Works Fund be approved up to $26,000 plus applicable taxes from the Area D Community Works Fund for a new water well at the Salmon Valley Senior Citizens Hall.

8.4

Electoral Area E Community Works Fund

Report from Ryan Nitchie, Community Services Team Leader, September 6, 2017.
Access to Electoral Area E Community Works Fund for additional park infrastructure at Malakwa Community Park.

• THAT: in accordance with Policy No. F-3 “Electoral Area Community Works Fund - Expenditure of Monies” access to the Electoral Area Community Works Fund be approved for up to $140,000 plus applicable taxes from the Electoral Area E Community Works Fund allocation for park construction at Malakwa Community Park.

8.5

Crown Land Tenure – Don Fink Community Park – Seymour Arm

Report from Ryan Nitchie, Community Services Team Leader, dated August 30, 2017.
Crown tenure application .85 hectares of land at Don Fink Community Park in Seymour Arm.

• THAT: the Board empower the authorized signatories to acquire a licence of occupation for a term of ten years from the Province of British Columbia over the land described as, that part of Lot 6 of District Lot 663, Kamloops Division of Yale District, Plan 5824 and containing .85 hectares, more or less, for community park purposes.

8.6

Sunnybrae Waterworks Water Main Upgrade Contract Award

Terry Langlois, Team Leader Utilities, dated September 19, 2017.
Sunnybrae Waterworks Water Main Upgrade Contract Award

• THAT: the Board empower the authorized signatories to enter into an agreement with LB Chapman Construction Ltd. to construct and commission, as designed, the Sunnybrae Waterworks Water Main Upgrade project for a total cost of $733,900.00 plus applicable taxes.

9.

Administration Bylaws

9.1

Annis Bay Fire Suppression Service Area Establishment Bylaw No. 5758

Report from Darcy Mooney, Manager, Operations Management, dated September 7, 2017.
Bylaw to establish a fire suppression service area for eleven properties in the Annis Bay area of Electoral Area E.

• THAT: Bylaw No. 5758 cited as “Annis Bay Fire Suppression Service Area Establishment Bylaw No. 5758” be read a first, second and third time this 21^st day of September, 2017.

10.

IN CAMERA

• Motion

  THAT: pursuant to Sections 90(1)(a) and (e) of the Community Charter:

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
  (e) the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the regional district;
  of the Community Charter, the Board move In Camera.

   

DEVELOPMENT SERVICES

11.

Business General

11.1

All Electoral Areas: Proposed Noise Bylaw No. 5754 Consultation Results

Report from Gerald Christie, Manager, Development Services, dated September 10, 2017.
Results of the public consultation conducted in regard to proposed Noise Bylaw No. 5754.

• THAT: the Board receive the report of Gerald Christie, Manager, Development Services dated August 24, 2017 re: Proposed Noise Bylaw No. 5754, for information.

• THAT: the Board provide direction to staff with regard to bylaw amendments and also confirm the participating Electoral Areas for Bylaw No. 5754.

11.2

Electoral Areas B, E, and F: Building Regulation Public Engagement Summary

Report from Gerald Christie, Manager Development Services, dated September 21, 2017.
A summary of the public engagement and open houses held in Electoral Areas B, E and F with regard to the implementation of building regulation in those areas.

• Motion

  THAT: the Board receive the report ‘Electoral Areas B, E., and F: Building Regulation Public Engagement Summary” dated September 21, 2017 from the Manager, Development Services, for information

• THAT: the Board adopt a resolution to confirm participating Electoral Areas in the proposed Building Regulation service in order that Administration is able to proceed with staff recruitment for the building inspection service implementation.

12.

ALR Applications

12.1

Electoral Area D: Agricultural Land Commission (ALC) Application Section 21(2) - Subdivision and Section 17(3) - Inclusion

Report from Jennifer Sham, Planner, dated August 28, 2017.
2972 & 3020 Yankee Flats Road, Yankee Flats

• THAT: Application No. LC2538D, Section 21(2) Subdivision for Parcel A (DD V44313) of the Northwest ¼ of Section 6 Township 18 Range 10 West of the 6^th Meridian Kamloops Division Yale District, be forwarded to the Provincial Agricultural Land Commission recommending approval on this 21^st day of September, 2017.

• THAT: Application No. LC2539D, Section 17(3) Inclusion of a portion of Parcel A (DD V44313) of the Northwest ¼ of Section 6 Township 18 Range 10 West of the 6th Meridian Kamloops Division Yale District, be forwarded to the Provincial Agricultural Land Commission recommending approval on this 21st day of September, 2017.

13.

Directors’ Report on Community Events

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

14.

Business by Area

14.1

Electoral Area C: Form and Character DP 725-110 (Blind Bay Hideaway Ltd.)

Report from Dan Passmore, Senior Planner, dated August 10, 2017.
2094 Eagle Bay Road, Blind Bay.

• THAT: in accordance with Section 490 of the Local Government Act Development Permit No. 725-110 for proposed construction of an additional 4 weekly vacation rental cabins (cabins #6-9) on Lot 11, Section 20, Township 22, Range 10, West of the 6^th Meridian, Kamloops Division Yale District, Plan 6612 (PID: 010-078-347), be issued this 21^st day of September, 2017.

14.2

Electoral Area C: Development Variance Permit No. 900-4 (CSRD)

Report from Jennifer Sham, Planner, dated August 29, 2017.
3580 Sunnybrae-Canoe Point Road, Sunnybrae

• THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 900-4 for Block B Section 10 Township 21 Range 10 West of the 6^th Meridian Kamloops Division Yale District, varying Section 3.4.2(d) of Lakes Zoning Bylaw No. 900, as follows:

  1. Maximum surface area of a swim platform from 10 m² to 24.3 m²,

  be approved for issuance this 21^st day of September, 2017.

14.3

Electoral Area F: Development Permit No. 830-215 (Rogers –Smith)

Report from Candice Benner, Development Services Assistant, dated August 24, 2017.
1218 Beatrice Road, Lee Creek

• THAT: in accordance with Section 490 of the Local Government Act, Development Permit No. 830-215 (Rogers-Smith) for a Foreshore and Water Development Permit for Lot 5, Section 25, Township 22, Range 12, and of Section 30, Township 22, Range 11, W6M, KDYD, Plan 7418, varying 4.4.2(b) of Lakes Zoning Bylaw No. 900, as follows:

  1. Maximum total upward facing area for a floating dock from 24m² to 27.87 m²; and,
  2. Maximum width of any portion of a floating dock surface from 3 m to 3.048 m,

  be approved for issuance this 21^st day of September, 2017.

14.4

Changes to the Provincial Private Moorage Program

Update/status report (verbal) from Development Services staff - Changes to the Provincial Private Moorage Program:

Recommendations from the April 4 2017 Electoral Area Directors meeting were endorsed by the Board:

1. M/S Directors Talbot/Martin THAT:
a letter be sent to Premier Christy Clark and to Steve Thompson, Minister of Forests
Lands and Natural Resource Operations, and MLA Greg Kyllo, outlining CSRD
concerns with the changes to the Private Moorage Program, lack of consultation
with local government about the changes, and requesting that Shuswap and Mara
lakes be designated as an application-only area for private moorage.

CARRIED
DIRECTOR MORGAN OPPOSED

STATUS: The letter was sent May 8, 2017. Development Services staff subsequently met with staff from the Ministry of Forests, Lands and Natural Resource Operations in Kamloops in June 2017 to discuss the letter. Staff will provide a verbal summary of this meeting.

2. M/S Directors Martin/Parker THAT:
a letter be sent to UBCM outlining CSRD concerns regarding the changes to the
Provincial Private Moorage Program, and that the letter be copied to SILGA and the
District of Coldstream.

CARRIED

STATUS: The letter was sent May 10, 2017.

3. M/S Directors Martin/Talbot THAT:
CSRD staff be directed to prepare communications regarding Lakes Zoning Bylaw
No. 900 to remind the public of the CSRD bylaw requirements for docks, buoys
and other foreshore structures.

CARRIED

STATUS: An ad was published in newspapers covering Electoral Areas C, E and F in June 2017. CSRD social media was also utilized.
Letters were sent August 23, 2017 to companies that are known to complete dock, swimming platform, and buoy work in the Columbia and Shuswap areas.

15.

Planning Bylaws

15.1

Electoral Areas C, E, and F: Housekeeping Amendments – Floodplain Management, Intersection Sightlines, and Panhandle Lots (CSRD Zoning Bylaws)

Report from Dan Passmore, Senior Planner, dated August 16, 2017.

• THAT: "Scotch Creek Zoning Amendment (CSRD) Bylaw No. 825-34' be read a third time, as amended, this 21^st day of September, 2017;

• THAT: "Scotch Creek Zoning Amendment (CSRD) Bylaw No. 825-34' be adopted this 21^st day of September, 2017;

• THAT: "Magna Bay Zoning Amendment (CSRD) Bylaw No. 800-26" be read a third time, as amended, this 21^st day of September, 2017;

• THAT: "Magna Bay Zoning Amendment (CSRD) Bylaw No. 800-26" be adopted this 21^st day of September, 2017;

• THAT: "Anglemont Zoning Amendment (CSRD) Bylaw No. 650-11" be read a third time, as amended, this 21^st day of September, 2017;

• THAT: "Anglemont Zoning Amendment (CSRD) Bylaw No. 650-11" be adopted this 21^st day of September, 2017;

• THAT: "Rural Sicamous Land Use Amendment (CSRD) Bylaw No. 2064" be read a third time, as amended, this 21^st day of September, 2017;

• THAT: "Rural Sicamous Land Use Amendment (CSRD) Bylaw No. 2064" be adopted this 21^st day of September, 2017;

• THAT: "South Shuswap Zoning Amendment (CSRD) Bylaw No.701-83" be read a third time, as amended, this 21^st day of September, 2017;

• THAT: "South Shuswap Zoning Amendment (CSRD) Bylaw No.701-83" be adopted time this 21^st day of September, 2017;

15.2

Electoral Area F: Scotch Creek/Lee Creek Zoning Amendment (Ted & Lucille Tash) Bylaw No. 825-37

Report from Dan Passmore, Senior Planner, dated August 4, 2017.
1 – 1022 Scotch Creek Wharf Road, Scotch Creek.

• THAT: Scotch Creek/Lee Creek Zoning Amendment (Ted & Lucille Tash) Bylaw No. 825-37, be read a second time this 21^st day of September, 2017.

• THAT: a public hearing to hear representations on Scotch Creek/Lee Creek Zoning Amendment (Ted & Lucille Tash) Bylaw No. 825-37 be held;

  AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Larry Morgan, as Director for Electoral Area 'F' being that in which the land concerned is located, or Alternate Director Bob Misseghers, if Director Morgan is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

16.

Release of In Camera Resolutions

- If any.

MEETING CONCLUSION

17.

Upcoming Meetings/Events

17.1

Electoral Area Directors Committee Meeting

Cancelled EAD Meeting of Tuesday, October 3, 2017.

New Meeting Date to be confirmed.

18.

Next Board Meeting

Thursday, October 19, 2017 Note 8:30 AM (Committee of the Whole/Policy Session)
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm.

19.

Adjournment

• Motion

  THAT: the regular Board meeting of September 21, 2017 be adjourned.