COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:
Time:
-
Location:
CSRD Boardroom
555 Harbourfront Drive NE, Salmon Arm

Chair Martin to present to Jennifer Sham a certificate designating her as a “Registered Professional Planner”  in British Columbia and Canada.

Adoption of November 16, 2017 regular Board meeting minutes.

  • Motion

    THAT: the minutes of the November 16, 2017 regular Board meeting be adopted.

*Refer to Business Item, Business by Area 8.9

for the Response letter from City of Revelstoke dated November 29, 2017 in regards to Electoral Area B Fire Protection Services, specific to the CSRD Board requests that the City: a) provide confirmation that services will not be withdrawn December 31, 2017 so as to allay any concerns by residents in Area B who may be forced into the position of seeking alternative fire protection services if this matter cannot be resolved, and b) agree to enter into a mediation process as envisioned in the Community Charter to resolve this matter.

 

- None.

ADMINISTRATION

Letter from Stephanie Hall, Chief Executive Officer, Okanagan Regional Library addressed to Director Talbot. Update on change in service levels, Silver Creek Branch, and opportunity for local government to support financial contribution for higher service level. 

The City of Revelstoke has agreed to provide water service to Parks Canada at the Mount Revelstoke Campground on a five year term.  In order to provide service on federal lands located within the Regional District consent is required by the CSRD Board.

For reference a copy of the staff report to City of Revelstoke Council and a map of the property is attached.

  • Motion

    THAT: the CSRD Board consent to the provision of a water service by the City of Revelstoke to Parks Canada at the Mount Revelstoke Campground which is located within the CSRD.

  • Motion

    THAT: as recommended by the Electoral Area Directors Committee, the Board endorse the recommendation that the First Reading given to the Soil Removal and Deposit Bylaw No. 646 on August 18, 2011, be rescinded.

  • Motion

    THAT: the minutes of the November 2, 2017 Electoral Area Directors' Committee meeting be received for information.

Report from Darcy Mooney, Manager, Operations Management, dated November 17, 2017.
Asset Management Planning Program.

  • Motion

    THAT: the Board empower the authorized signatories to apply for an Asset Management Planning Program Grant from the Province of BC in the amount of $14,138 in order to support the development of an Asset Management Resource Plan. The CSRD will provide in-house contributions to support overall grant and project management;

     

    AND THAT: in accordance with Policy No. F-3 “Community Works Fund – Expenditure of Monies” access to the Community Works Fund be approved in the amount of $40,000 plus applicable taxes for continued advancements in Asset Management Program development from the 10% portion of the All Electoral Areas Community Works Fund allocation. 

  • Motion

    THAT: the Board empower the authorized signatories to enter into an agreement with Opus International Consultants (Canada) to develop an Asset Management Resource Plan for a total cost of $19,810 plus applicable taxes.

Report from Derek Sutherland, Team Leader, Protective Services, dated November 17, 2017.
Request to dispose of Malakwa Fire Department surplus apparatus.

  • Motion

    THAT: the Board authorize a variance to Policy No. A-24 “Disposal of Equipment” and allow for the donation of the 1964 International Fire Truck from the Malakwa Fire Department to the Malakwa Community Association.

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services dated November 20, 2017.

  • Motion

    THAT: the proposed 2018 Board and Committee meeting schedule be approved.

Report from Robyn Cyr, Economic Development Officer (EDO), dated December 1, 2017
For authorization from the CSRD Board for the submission of an application to the Rural Dividend Program for the two year implementation of the Shuswap Economic Development Strategic Plan.

  • THAT:

    The Board authorize the submission of an application for $441,500.00 to the BC Rural Dividend Program for the two year implementation of the Shuswap Economic Development Strategic Plan and that the Board support this project through to its completion.


Report from Jodi Pierce, Manager, Financial Services, dated November 27, 2017.

*Report revised - Grant in Aid request for Area F added.

  • Motion

    THAT: the Board approve the following allocations from the 2017 electoral grant in aids:

    Area A

    $1,900 Golden Agricultural Society (Santa Parade sponsorship)

    Area C

    $1,000 Notch Hill Town Hall Association (Christmas events).

    Area F

    $3,313 North Shuswap First Responders (Replacement of communication equipment). 

Manager of Financial Services advises:

- Pursuant to policy, all monies extracted from each EOF must be approved by both participating members. 

- In this instance, Director Parker has indicated that she cannot support this application and therefore a resolution of support is not recommended by staff.

Report from Jodi Pierce, Manager, Financial Services dated November 20, 2017.

  • Motion

    THAT: in accordance with Policy F-3 “Electoral Area Community Works Fund – Expenditure of Monies”, access to the Community Works Fund be approved up to $1,000 plus applicable taxes from the Area C Community Works Fund for insulating the furnace area of the Notch Hill Town Hall.

Report from Ryan Nitchie, Team Leader Community Services, dated November 18, 2017.
Requesting adoption of the Electoral Area C Parks Master Plan.

- Note: The appendices to the Parks Master Plan are not included in the Agenda package, due to significantly increasing the document size.   If you wish to view the appendices, which are technical in nature, the full Parks Master Plan and Appendices are now available on the CSRD website.

  • Motion

    THAT: the Board endorse the 2017 Columbia Shuswap Regional District Electoral Area C Parks Master Plan, dated September, 2017.

Report from Terry Langlois, Team Leader Utilities, dated November 17, 2017. Authorization to access the Community Works Fund monies from the Electoral Area C allocation for the Sunnybrae Waterworks Upgrade Project.

  • Motion

    THAT: in accordance with Policy No. F-3 “Community Works Fund - Expenditure of Monies” access to the Community Works Fund be approved for up to $200,000 plus applicable taxes from the Electoral Area C Community Works Fund allocation for costs associated with the Sunnybrae Waterworks Upgrade Project.

Report from Jodi Pierce, Manager, Financial Services, dated November 16, 2017.

  • Motion

    THAT: With concurrence of the District of Sicamous and the Electoral Area E Director, the Board approve funding from the Sicamous and Area E Economic Opportunity Fund in the amount of $60,000 per year for five years to the Malakwa Community Learning Centre for building operations beginning in 2018.

Requested by Director Morgan.
Need for Reinstatement of the Community Electrification Program regarding Electoral Area F (Seymour Arm) Electrification Initiative.

  • Motion

    THAT: the Board authorize a letter to the Minister of Energy, Mines and Petroleum Resources, with copies to BC Hydro officials as well as to MLA Kyllo, MP Arnold, and the Seymour Arm Community Association, in follow-up to the CSRD Delegation on September 28, 2017 at UBCM, to reiterate the significant need and the economic benefits to the community to receive the service of hydroelectric power, and to emphasize and again request that the BC Hydro Community Electrification Program be reinstated, specifically that the power service project be reinstated to serve the residents and property owners in the Seymour Arm area of Electoral Area F, Columbia Shuswap Regional District.

  • Grant Application From South Shuswap Health Services Society.
  • Request for Board support.
  • Motion

    THAT: the Board provide a resolution of support in principle for the submission of a grant application to the UBCM 2017 Age-friendly Community & Planning Projects on behalf of the South Shuswap Health Services Society for the project entitled:  “HELPING SENIORS ACCESS NUTRITIOUS AND SAFE FOOD: Develop a Sustainable Nutrition Program and Resources to help Seniors Access Good, Healthy, Safe food for a Healthy Life of the communities in the South Shuswap Area C of the CSRD”;

    AND FURTHER THAT: it  be  noted  that  the  CSRD  is  unable  to  commit  to  endorsement  of  any  CSRD involvement/resources in the Age-Friendly project at this time.

- Brought forward from the November 16, 2017 Board meeting: Area B Fire Protection Services:

- Attached Response letter dated November 29, 2017 from the City of Revelstoke CAO in regards to Electoral Area B Fire Protection Services, in reply to the CSRD Board requesting that the City:

a) provide confirmation that services will not be withdrawn December 31, 2017 so as to allay any concerns by residents in Area B who may be forced into the position of seeking alternative fire protection services if this matter cannot be resolved; and

b) agree to enter into a mediation process as envisioned in the Community Charter to resolve this matter.

and

- Attached letter dated November 30, 2017 to City of Revelstoke CAO from CSRD CAO attached.

Board Resolution of consent to the City providing servicing outside its boundaries.

  • Motion

    THAT: the letter dated November 29, 2017 from Allan Chabot, CAO, City of Revelstoke in response to the CSRD's letter of November 17, 2017 in relation to the Area B Fire Protection Services, be received;

    AND FURTHER THAT: given the nature of the response from the City of Revelstoke, the letter be referred to the In Camera (Closed) meeting of the Board, December 1, 2017.

  • Motion

    THAT:  as requested in the letter dated November 29, 2017 from Allan Chabot, CAO, City of Revelstoke, the CSRD Board consent to the provision of fire protection service by the City of Revelstoke to properties located in  Electoral Area B, within the CSRD.

Report from Ryan Nitchie, Team Leader, Community Services, dated November 17, 2017.
Updates to the Dog Control Regulatory Bylaw for Electoral Area C and the Ranchero
area of Electoral Area D.

  • Motion

    THAT: “Electoral Area C Dog Control Bylaw No. 5747” be read a first, second and third time this 1st day of December, 2017.

  • Motion

    THAT: “Electoral Area C Dog Control Bylaw No. 5747” be adopted this 1st day of December, 2017.

  • Motion

    THAT: “Ranchero Dog Control Bylaw No. 5748” be read a first, second and third time this 1st day of December, 2017.

  • Motion

    THAT: “Ranchero Dog Control Bylaw No. 5748” be adopted this 1st day of December, 2017.

Report from Jodi Pierce, Manager, Financial Services dated November 16, 2017. Proposed amendment to Falkland Waterworks Service Bylaw No. 5362 to increase the maximum parcel tax requisition.

  • Motion

    THAT: “Falkland Waterworks Service Amendment Bylaw No. 5765” be read a first, second and third time this 1st day of December, 2017.

Report from Ryan Nitchie, Team Leader, Community Services, dated November 17, 2017. Sicamous and District Recreation Centre user fee updates.

  • Motion

    THAT: “Sicamous and District Recreation Centre User Fee Bylaw No. 5766” be read a first, second and third time this 1st day of December, 2017.

  • Motion

    THAT: “Sicamous and District Recreation Centre User Fee Bylaw No. 5766” be adopted this 1st day of December, 2017.

The Inspector of Municipalities has approved the Bylaw on November 28, 2017.

  • Motion

    THAT: the Building Inspection Service Area Amendment Bylaw No. 5761 be adopted this 1st day of December 2017.

The Inspector of Municipalities has approved the Bylaw on November 28, 2017.

  • Motion

    THAT: the Areas B and E Building Inspection Service Establishment Bylaw No. 5762 be adopted this 1st day of December 2017.

  • Motion

    THAT: pursuant to Sections 90(1)(c),(f),(g) and (i) of the Community Charter, being:

    (c) labour relations or other employee relations;
    (f) law enforcement, if the board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;
    (g) litigation or potential litigation affecting the regional district;
    (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    the Board move In Camera.

     

DEVELOPMENT SERVICES

- None.

Report from Jennifer Sham, Planner, dated November 16, 2017.
Hill Creek Road, Galena Bay

  • Motion

    THAT: Application No. LC2541, Section 30(1) Exclusion from the Agricultural Land Reserve, for District Lot 8653, Kootenay District, be forwarded to the Agricultural Land Commission with the recommendation of approval, this 1st day of December, 2017.

Report from Jennifer Sham, Planner, dated November 14, 2017.
Hill Creek Road, Galena Bay

  • Motion

    THAT: Application No. LC2540, Section 30(1) Exclusion from the Agricultural Land Reserve, for District Lot 7045 and District Lot 7046, Kootenay District, be forwarded to the Provincial Agricultural Land Commission recommending approval on this 1st day of December, 2017.

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

Report from Christine LeFloch, Development Services Assistant, dated November 2, 2017.
5955 Highway 31, Trout Lake

  • Motion

    THAT: Development Permit 850-26 (Hermanson) be approved for issuance this 1st day of December, 2017.

Report from Christine LeFloch, Development Services Assistant, dated November 15, 2017.
3194 Hautala Road, White Lake

Interior Health comments attached.

  • Motion

    THAT: in accordance with Section 498 of the Local Government Act Development Variance Permit No. 641-24 for LS 1, Section 16, Township 22, Range 10, West of the 6th Meridian, Kamloops Division Yale District, Except (1) Land Covered by the Waters of White Lake at the time of Survey of Said Lake (2) Plans 15230, 20097, 21943, 22567, 24872, and KAP70812 (3) Parcel A (DDJ25663), varying Subdivision Servicing Bylaw No. 641, as follows:

    1. Waiving the requirements of Schedule 'A' Levels of Service of Subdivision Servicing Bylaw No. 641 minimum parcel size for new subdivisions to vary the size of parcel which may be subdivided with servicing by an independent on-site water system and on-site sewage disposal system from 1 ha to 0.77 ha for Proposed Lot 1 of the proposed 2 lot subdivision under application No. 2016-03274E;

    be approved for issuance this 1st day of December, 2017,

    subject to a suitably worded covenant being registered on the title of the subject property requiring connection of the proposed 0.77 ha lot to community water and community sewer systems when they become available.

Report from Christine LeFloch, Development Services Assistant, dated November 15, 2017.
3451 Trans-Canada Highway, Revelstoke

  • Motion

    THAT: "Electoral Area B Zoning Amendment (Eagle Pass Heli-Skiing) Bylaw No. 851-12" be given first reading, this 1st day of December, 2017.

  • Motion

    THAT: "Electoral Area B Zoning Amendment (Eagle Pass Heli-Skiing) Bylaw No. 851-12" be referred to all relevant First Nations Boards and Councils for comment, this 1st day of December, 2017.

     

Report from Dan Passmore, Senior Planner, dated November 15, 2017.
2001 Eagle Bay Road, Blind Bay.

  • Motion

    THAT: "Lakes Zoning Amendment (Finz Resort Ltd.) Bylaw No. 900-21" be read a third time this 1st day of December, 2017.

  • Motion

    THAT: "Lakes Zoning Amendment (Finz Resort Ltd.) Bylaw No. 900-21" be adopted this 1st day of December, 2017.

Report from Dan Passmore, Senior Planner dated November 10, 2017.
6929 Squilax-Anglemont Road and 2556 McClaskey Road, Magna Bay.

  • Motion

    THAT: "Electoral Area F Official Community Plan Amendment (Isley) Bylaw No. 830-18" be read a third time this 1st day of December, 2017.

  • Motion

    THAT: "Electoral Area F Official Community Plan Amendment (Isley) Bylaw No. 830-18" be adopted this 1st day of December, 2017.

  • Motion

    THAT: "Magna Bay Zoning Amendment (Isley) Bylaw No. 800-30" be read a third time this 1st day of December, 2017.

  • Motion

    THAT: "Magna Bay Zoning Amendment (Isley) Bylaw No. 800-30" be adopted this 1st day of December, 2017.

MEETING CONCLUSION

Thursday, December 7, 2017 at 9:30AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm

Thursday, December 7, 2017 at 1:00PM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm

Tuesday, December 12, 2017 at 7:00PM
Ranchero Elementary School, 6285 Ranchero Drive

Tuesday, December 13, 2017 at 10:00AM
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm

The CSRD office will be closed to the public from December 25, 2017 through January 1, 2018.  Reopening on Tuesday, January 2, 2018.

Thursday, January 18, 2018 at 9:30 AM CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC.

Meeting date is tentative. Will be confirmed upon Board approval of Item 6.3.

  • Motion

    THAT: the regular Board meeting of December 1, 2017 be adjourned.

No Item Selected