COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, July 19, 2018
Time:	9:30 A.m. - 10:30 A.m.
Location:	CSRD Boardroom 555 Harbourfront Drive NE, Salmon Arm

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1.

Call to Order

2.

Board Meeting Minutes

2.1

Adoption of Minutes

• Motion

  THAT: the minutes of the June 21, 2018 regular Board meeting be adopted.

2.2

Business Arising from the Minutes

• None.

3.

Delegations

3.1

10:00 AM: Ministry of Transportation & Infrastructure

Steve Sirett, District Manager, Jennifer Fraser, Director - Trans-Canada Highway Program and Ron Sharp, District Manager, Rocky Mountain District, from the Ministry of Transportation and Infrastructure, in attendance by invitation from the Board, to discuss the Three Valley Gap portion of the Trans-Canada Highway and provide an update to the Board on future vision for Sorrento, Electoral Area C.

Copy of the CSRD invitation letter is attached for information.

3.2

10:20 AM: LARCH Landscape Architecture/Authentic Mountain Design & Selkirk Planning and Design

Jason Jones, LARCH Landscape and Fraser Blythe, Selkirk Planning, in attendance to provide a 10 minute presentation to the Board regarding the Golden and Electoral A Regional Trails Strategy.

The consultants will be providing hard copies of the Executive Summary of the Strategy to the Directors at the Board meeting.

*Executive Summary and Final report attached to the Late Agenda.

• Motion

  
  THAT: the report on the Golden and Electoral Area A Regional Trails Strategy be received for information.

ADMINISTRATION

4.

Correspondence

4.1

Deep Creek Farmers Institute (July 10, 2018)

Letter from Lorne Hunter, President, Deep Creek Farmers Institute, requesting increased Provincial funding for the maintenance of rural roads in Area D.

4.2

Minister of Environment (July 12, 2018)

Email from the Honourable George Heyman, Minister of Environment, in response to the CSRD letter addressing concerns regarding Recycle BC's proposed extended producer responsibility plan.

A copy of the CSRD letter and Recycle BC Stewardship Plan update Board Report attached for reference.

• Motion

  THAT: the correspondence contained on the July 19, 2018 regular Board agenda be received for information.

5.

Reports

5.1

Revelstoke and Area Economic Development Commission Meeting Minutes (June 6, 2018)

• Motion

  THAT: the minutes of the June 6, 2018 Revelstoke and Area Economic Development Commission meeting be received for information.

5.2

Electoral Area Directors' Committee Meeting Minutes (June 7, 2018)

• Motion

  THAT: the minutes of the June 7, 2018 Electoral Area Directors' meeting be received for information.

5.3

Shuswap Watershed Council Meeting Minutes (June 13, 2018)

• Motion

  THAT: the minutes of the June 13, 2018 Shuswap Watershed Council meeting be received for information.

6.

Business General

6.1

Greyhound Bus Service Cancellations in Western Canada

Verbal - Chair Martin.

Link to the CBC news article included for reference.

6.2

BC Rural Dividend Fund Program

CSRD Board endorsement required to support a CSRD Rural Dividend Fund Regional Grant application for the Rails to Trails project from Sicamous to Armstrong.

• Motion

  THAT: the CSRD Board support an application by the Columbia Shuswap Regional District to the BC Rural Dividend Fund Program in the amount of $500,000 under the Partnerships funding stream in a regional partnership for a Project Manager position and preliminary design soft costs related to the development of the Rails to Trails project from Sicamous to Armstrong.

7.

Business By Area

7.1

Golden/Area A EOF Application – Community Forest

Report from Jodi Pierce, Manager, Financial Services, dated July 6, 2018.

• THAT: with the concurrence of the Town of Golden and the Electoral Area A Director, the Board approve funding from the Golden and Area A Economic Opportunity Fund to the Town of Golden in the amount of $15,000 towards a feasibility study for a Community Forest.

7.2

Revelstoke/Area B EOF Application – Telus Insights Data Collection Project

Report from Jodi Pierce, Manager, Financial Services, dated July 6, 2018.

• THAT: with the concurrence of the City of Revelstoke and the Electoral Area B Director, the Board approve funding from the Revelstoke and Area B Economic Opportunity Fund to the City of Revelstoke in the amount of $55,000 towards the Telus Insights Data Collection Project.

7.3

National Disaster Mitigation Program Grant Application

Derek Sutherland, Team Leader, Protective Services, dated July 4, 2018. National Disaster Mitigation Program grant application.

• THAT: the Board empower the authorized signatories to apply for a National Disaster Mitigation Program Grant for up to $300,000 to complete a risk assessment project to identify flood and landslide hazards within the Columbia Watershed. The CSRD will provide in-house contributions to support the project and overall grant management.

• THAT: the Board empower the authorized signatories to enter into an agreement with BCG Engineering Inc. in an amount not to exceed $300,000 including applicable taxes subject to the receipt of a National Disaster Mitigation Program grant for up to $300,000.

7.4

Grant in Aid – Exception from Policy

Report from Jodi Pierce, Manager, Financial Services, dated July 13, 2018.

• THAT: the Board waive policy with respect to application dates; applications going to the Board within the three months leading up to a Local Government Election; and, the Post-application provisions for prior applications to consider an application from the Blind Bay Community Society for emergent work needed to be completed at the Blind Bay Memorial Hall;

  AND THAT: the Board approve the following allocation from the 2018 electoral grant-in-aids:

  Area C

  $55,000 Blind Bay Community Society (Flood remediation & mitigation work).

8.

Administration Bylaws

8.1

Eagle Bay Estates Waterworks Service Area Amendment Bylaw No. 5781

Report from Terry Langlois, Team Leader, Utilities, dated July 6, 2018. Eagle Bay Estates Waterworks Service Area Amendment.

Consideration of First, Second and Third Readings.

• THAT: “Eagle Bay Estates Waterworks Service Area Amendment Bylaw No. 5781” be read a first, second and third time this 19th day of July, 2018.

8.2

CSRD Waterworks Rates and Regulation Bylaw Update

Report from Terry Langlois, Team Leader, Utilities, dated June 29, 2018. CSRD Waterworks Rates and Regulation Bylaw Update.

Consideration of First, Second, Third Readings and Adoption.

• THAT: CSRD Waterworks Rates and Regulation Bylaw No. 5780 be read a first, second and third time this 19th day of July, 2018.

• THAT: CSRD Waterworks Rates and Regulation Bylaw No. 5780 be adopted this 19th day of July, 2018.

8.3

Proposed Amendments to Ticket Information Utilization Bylaw No. 5776

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated July 6, 2018.

Consideration of First, Second, Third Readings and Adoption.

*Errors on page 3 of the bylaw are corrected as reflected in the attached bylaw circulated on the Late Agenda.

• THAT: “CSRD Ticket Information Utilization Amendment Bylaw No. 5782” be read a First, Second and Third time this 19^th day of July, 2018.

• THAT: “CSRD Ticket Information Utilization Amendment Bylaw No., 5782” be adopted this 19^th day of July, 2018.

8.4

North Shuswap Economic Development (Tourism Promotion) Service Establishment

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated July 9, 2018.

Consideration of First, Second and Third Readings.

*Addendum included on the Late Agenda as additional information.

• THAT: “North Shuswap Economic Development (Tourism Promotion) Service Establishment Bylaw No. 5774” be read a First, Second and Third time this 19^th day of July, 2018.

9.

IN CAMERA

• Motion

  THAT: pursuant to Sections 90(1)(a), (g), (i) and (j):

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
  (g) litigation or potential litigation affecting the regional district;
  (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
  
  of the Community Charter, the Board move In Camera.

   

DEVELOPMENT SERVICES

10.

Business General

10.1

Electoral Area C: Building Regulation Public Engagement Summary

Report from Marty Herbert, Team Leader Building and Bylaw Services, dated June 27, 2018.

A summary of the public engagement and open houses held in Electoral Area C with regard to the implementation of building regulation in this area.

• THAT: the Board receive the report "Electoral Area C: Building Regulation Public Engagement Summary" dated June 27, 2018 from the Team Leader, Building and Bylaw Services for information.

10.2

Proposed Amendments to Columbia Shuswap Regional District Development Services Application Fees Bylaw No. 4000

Report from Jan Thingsted, Planner, dated July 6, 2018.

• THAT: Bylaw 4000-4, cited as “Columbia Shuswap Regional District Development Services Application Fees Amendment (CSRD) Bylaw No. 4000-4”, be read a First, Second, and Third time this 19^th day of July, 2018.

• THAT: Bylaw 4000-4, cited as “Columbia Shuswap Regional District Development Services Application Fees Amendment (CSRD) Bylaw No. 4000-4”, be adopted this 19^th day of July, 2018.

11.

ALR Applications

11.1

Electoral Area C: Agricultural Land Commission (ALC) Application Section 20(3) - Non-Farm Use in the Agricultural Land Reserve (ALR) LC2553C (Roy Johnston)

Report from Dan Passmore, Senior Planner, dated May 29, 2018.
2790 Notch Hill Road, Balmoral.

• Motion

  THAT: Application No. LC2553C, Section 20(3) Non-farm use in the ALR, for NW 1/4, Section 5, Township 22, Range 10, West of the 6^th Meridian, Kamloops Division, Yale District, Except (1) Part Covered by the Waters of Turtle Lake at the time of Survey of said Lake, (2) The W 1/2 of the W 1/2 of said NW 1/4, (3) Parcel 10 on Plan 36812, and (4) Plans 5006 and 7753 be forwarded to the Provincial Agricultural Land Commission recommending refusal, on this 19^th day of July, 2018. 

11.2

Electoral Area C: Agricultural Land Commission (ALC) Application Section 20(3) – Non-Farm Use in the Agricultural Land Reserve (ALR) LC2556 (Schaafsma)

Report from Dan Passmore, Senior Planner, dated June 20, 2018.
1738 White Lake Road, Carlin.

• THAT: Application No. LC2556C, Section 20(3) Non-Farm use in the ALR, for Part of the SW 1/4, Section 34, Township 21, Range 10, West of the 6^th Meridian, Kamloops Division, Yale District, Except, Plans B3299, 5599, 9944, 13675, 14816, KAP53820, H716 and KAP74063 be forwarded to the Provincial Agricultural Land Commission recommending approval, on this 19^th day of July, 2018.

12.

Directors’ Report on Community Events

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

13.

Business by Area

13.1

Electoral Area E: Development Variance Permit No. 2000-74 (Riddoch)

Report from Candice Benner, Development Services Assistant, dated June 29, 2018.
643 Swansea Point Road, Swansea Point

*Submissions received from public attached to the Late Agenda.

• THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 2000-74 for Lot 10, Section 11, Township 21, Range 8, W6M, Plan 13300, varying Rural Sicamous Land Use Bylaw No. 2000, as follows:

  Section 2.12(2)(d) Minimum setback from:

  • Interior side parcel boundary from 2 m to 0.5 m for the shed on skids;
  • Exterior side parcel boundary from 4.5 m to 2.73 m for the deck attached to the accessory building and to 3.47 m for the single family dwelling;
  • Rear parcel boundary from 4.5 m to 0.71 m for the shed on skids, to 0.76 for the shed on cinder blocks, and to 4.42 m for the accessory building,

  be approved for issuance this 19^th day of July, 2018.

14.

Planning Bylaws

14.1

Electoral Area B: Electoral Area B Zoning Amendment (Eagle Pass Heliskiing) Bylaw No. 851-12

Report from Christine LeFloch, Development Services Assistant, dated June 21, 2018.
3451 Trans-Canada Highway, Revelstoke

• THAT: "Electoral Area B Zoning Amendment (Eagle Pass Heliskiing) Bylaw No. 851-12 be read a third time this 19^th day of July, 2018.

• THAT: adoption of "Electoral Area B Zoning Amendment (Eagle Pass Heliskiing) Bylaw No. 851-12 be withheld until documentation has been received about the Eagle Pass day lodge water system.

14.2

Electoral Area E: Rural Sicamous Land Use Amendment (Riddoch) Bylaw No. 2067

Report from Candice Benner, Development Services Assistant, dated June 27, 2018.
643 Swansea Point Road, Swansea Point

• THAT: First reading given on September 17^th, 2016 and Second reading as amended, given on December 2^nd , 2016 to "Rural Sicamous Land Use Amendment (Riddoch) Bylaw No. 2067" be rescinded this 19^th day of July, 2018;

  AND FURTHER THAT delegation of a public hearing given on December 2^nd, 2016 be rescinded this 19^th day of July, 2018.

14.3

Electoral Area F: Anglemont Zoning Amendment (Anglemont Estates Golf Course Ltd.) Bylaw No. 650-13

Report from Candice Benner, Development Services Assistant, dated June 28, 2018.
7838 Golf Course Road, Anglemont

• THAT: "Anglemont Zoning Bylaw Amendment (Anglemont Estates Golf Course Ltd.) Bylaw No. 650-13" be given second reading, as amended, this 19^th day of July 2018.

• THAT: a public hearing to hear representations on "Anglemont Zoning Bylaw Amendment (Anglemont Estates Golf Course Ltd.) Bylaw No. 650-13" be held;

  AND THAT: notice of the public hearing be given by the staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Larry Morgan, as Director of Electoral Area F being that in which the land concerned is located, or Alternate Director Robert Misseghers, if Director Morgan is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

15.

Release of In Camera Resolutions

• If any.

MEETING CONCLUSION

16.

Upcoming Meetings/Events

16.1

Revelstoke and Area Economic Development Commission Meeting

Wednesday, August 1, 2018 at 4:00PM.
301 Victoria Road, Revelstoke.

17.

Next Board Meeting

Thursday, August 16, 2018 at 9:30 AM.
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm

18.

Adjournment

• Motion

  THAT: the regular Board meeting of July 19, 2018 be adjourned.

• NOTATION

  The publication of the Columbia Shuswap Regional District Board (CSRD) agenda on its website results in the availability of agenda content outside of Canada.  In accordance with Freedom of Information and Protection of Privacy Act legislation, the reader will note that personal information (ie telephone number, email address, etc.) are redacted from this document where required, to protect the privacy of personal information belonging to an individual(s) in the case where an individual(s) has not provided direct consent to the CSRD to publish such personal information on the CSRD website.