COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:
Time:
-
Location:
CSRD Boardroom
555 Harbourfront Drive NE, Salmon Arm

Adoption of June 15, 2017 regular Board meeting minutes.

  • Motion

    THAT: the minutes of the June 15, 2017 regular Board meeting be adopted.

Chair Martin has requested this request be brought forward from the June 15, 2017 regular Board meeting.

  • Motion

    That the Board provide a letter of support to the Spec-Team Society to acknowledge the need for the Society's services in the provincial interior, and to express support for the Society's applications for provincial funding that will be used for the costs of Fetal Alcohol Syndrome Disorder assessments and the associated support programs for individuals and families.

     

     

Verbal Report from the Manager, Operations Management - Wildfires and CSRD Emergency Management Response.

  • Outline of emergency structure/preparedness and the state of readiness in potential local wildfire threats.

Joan Ragsdale in attendance to update the Board on activities and priorities of the college.
Invitation from the Chair attached.

Link to presentation here.

Mr. Miege has advised that he is unable to attend the Board meeting. The request remains on the agenda in the Business by Area section.

Requesting support from the Board to change the name of Robinson Creek Community Park in Sunnybrae to 'Roy Sharp Community Park' in memorial of Roy Sharp, longtime resident of Sunnybrae who lost his life in the Robinson Creek mudslide on May 5, 2017.

Link to the petition on Change.org here.

Dave Smith, Vice President of the Adams River Salmon Society, in attendance to provide the Board information on education, advocacy, stewardship activities and plans for 2017/2018 Spawning Season.

ADMINISTRATION

Call for nominees for youth to attend the Union of British Columbia Municipalities (UBCM) Convention.
Note: deadline for nominations is August 7, 2017.

Letter from Dave Smith, Vice President, giving background information on the Adams River Salmon Society initiatives.
Related to 10:30 AM delegation. 

  • Motion

    THAT: the correspondence contained on the July 20, 2017 regular Board agenda be received for information.

  • Motion

    THAT: the minutes of the June 15, 2017 Area C Governance Committee meeting be received for information.

Recommendation to the Board included.

  • Motion

    Recommendation to the Board:

    THAT: Electoral Area Directors Committee recommend to the Shuswap Economic Development Committee that a review of their organizational structure and governance as part of their Shuswap Economic Development strategy be completed and any recommendations brought forward be reported to the Electoral Area Directors' Committee;
    AND THAT: the Shuswap Economic Development Committee consult with Robyn Cyr, Economic Development Officer, for feedback on budgetary concerns;
    AND FURTHER THAT: the recommendations be considered at the next Shuswap Economic Development Committee meeting in September.

  • Motion

    THAT: the minutes of the June 27, 2017 Electoral Area Directors' Committee meeting be received for information.

  • Motion

    THAT: the minutes of the June 29, 2017 Area C Governance Committee meeting be received for information.

Recommendation to the Board from the June 27, 2017 Electoral Area Directors' Committee meeting.

  • Motion

    THAT: the Terms of Reference for the Electoral Area Directors' Committee be approved this 20th day of July, 2017.

Report from Derek Sutherland, Team Leader, Protective Services, dated July 7, 2017. Authorization for the sole source purchase of Self Contained Breathing Apparatus (SCBA).

  • THAT: the Board empower the authorized signatories to acquire MSA G1 Self Contained Breathing Apparatus packs and cylinders for the Nicholson, Tappen/Sunnybrae, Ranchero, Silver Creek, Malakwa and Anglemont Fire Departments from Rocky Mountain Phoenix for a total cost of $249,500 plus applicable taxes.

Report from Darcy Mooney, Manager, Operations Management, dated July 10, 2017.
Board authorization to apply for an FCM Asset Management Grant.

  • THAT: the Board empower the authorized signatories to apply for a Federation of Canadian Municipalities (FCM) Program Grant Opportunity in the Municipal Asset Management Program in an amount up to $50,000 to support the development of Asset Management Condition and Data Collection Plan; the CSRD will provide in-house contributions to support overall grant and project management;

    AND THAT: contingent upon the receipt of a successful Municipal Asset Management Program grant for up to $50,000, the Board empower the authorized signatories to enter into an agreement with Opus International Consultants (Canada) to develop an Asset Management Condition and Data Collection Plan for a total cost not to exceed the total grant monies awarded.

Report from Ben Van Nostrand, Team Leader, Environmental Health Services, dated July 4, 2017. Contract award for bird control services at the Salmon Arm Landfill.

  • THAT: the Board empower the authorized signatories to enter into an agreement with Shuswap Bird of Prey to provide bird control services for a three year term, commencing July 1, 2017 for a total cost of $196,994 plus applicable taxes.

Report from Ryan Nitchie, Team Leader, Community Services, dated July 14, 2017.
Landowners have satisfied the conditions of the Parkland Deferral Agreement and the Section 219 Covenant (Land Title Act) can be discharged.

  • THAT: the Board approve the discharge of Parkland Covenant CA2727941 modified by CA3248840 registered over Strata Lots 1-6 inclusive, Section 22, Township 22, Range 7, W6M, KDYD, Plan EPP8484.

  • THAT: the Chief Administrative Officer be authorized to execute all related documents to affect the discharge of Parkland Covenant CA272941.

Report from Jodi Pierce, Manager, Financial Services dated July 10, 2017.

  • THAT: the Board approve the following allocations from the 2017 electoral grant-in-aids:

    Area D

    $5,000 Falkland/Westwold First Responders (communications upgrade)

    Area F

    $1,000 North Shuswap Lions Club (disposal fees)

    $8,000 Lee Creek Arts & Sports Society (Friday Nights Live)

    $10,000 North Shuswap Chamber of Commerce (video promotion)

Report from Darcy Mooney, Manager, Operations Management, dated July 10, 2017.
Electoral Areas C, E, and F discretionary grant in aid funds to cover landfill tipping fees associated with the clean-up of beach debris occurring from the high-water flooding in the Shuswap and Mara Lake system.

  • THAT: in accordance with Policy No. F-30 “Electoral Area Grants in Aid” the Board authorize the expenditure of a maximum of $7,500 from the Electoral Area C Grant-in-Aid to cover the costs of landfill user fees associated with the disposal of flood and high water debris.

  • THAT: in accordance with Policy No. F-30 “Electoral Area Grants in Aid” the Board authorize the expenditure of a maximum of $5,000 from the Electoral Area E Grant-in-Aid to cover the costs of landfill user fees associated with the disposal of flood and high water debris.

  • THAT: in accordance with Policy No. F-30 “Electoral Area Grants in Aid” the Board authorize the expenditure of a maximum of $5,000 from the Electoral Area F Grant-in-Aid to cover the costs of landfill user fees associated with the disposal of flood and high water debris.

Report from Ben Van Nostrand, Team Leader, Environmental Health Services July 4, 2017.
Funding increase budget amendment for Golden/Area A Mosquito Control Program.

  • THAT: the Board authorize an amendment to the 2017 Five Year Financial Plan for the Golden/Area A Mosquito Control Program to reallocate $24,500 from the existing Operating Reserve Fund to the Operating Budget for 2017.

Report from Ben Van Nostrand, Team Leader, Environmental Health Services.
Revelstoke and Area B Mosquito Control Program 2017 budget amendment.

  • THAT: the Board authorize an amendment to the 2017 Five Year Financial Plan for the Revelstoke/Area B Mosquito Control Program to reallocate $22,000 from the existing Operating Reserve Fund to the Operating Budget for 2017.

  • THAT: the Board authorize an additional expenditure of up to $25,000 for additional un-budgeted mosquito control treatments from the Revelstoke/Area B Mosquito Control Program budget, if necessary in 2017.

Report from Jodi Pierce, Manager, Financial Services, dated July 5, 2017

  • THAT: in accordance with Policy F-3 “Electoral Area Community Works Fund – Expenditure of Monies”, access to the Community Works Fund be approved up to $82,000 plus applicable taxes from the Area C Community Works Fund for Phase 2 of the Tourism Kiosk Project.

Report from Ryan Nitchie, Team Leader, Community Services, dated July 10, 2017.
Access to Community Works Funds (Area C) for South Shuswap Destination Trail Planning.

  • THAT: in accordance with Policy No. F-3 “Electoral Area Community Works Fund - Expenditure of Monies” access to the Electoral Area Community Works Fund be approved in the amount of $50,000 plus applicable taxes from the Electoral Area C Community Works Fund allocation for research, field assessments and conceptual planning for a destination trail based tourism experience within the South Shuswap.

Report from Derek Sutherland, Team Leader, Protective Services, dated July 7, 2017.
Authorization to access the Community Works Fund monies from the Electoral Area C allocation for the Eagle Bay fire hall.

  • THAT: in accordance with Policy No. F-3 “Community Works Fund - Expenditure of Monies” access to the Community Works Fund be approved for up to $22,500 plus applicable taxes from the Electoral Area C Community Works Fund allocation to upgrade the mechanical system at the Eagle Bay fire hall.

Report from Terry Langlois, Team Leader, Utilities, dated June 27, 2017.
Purchase of specialized ultraviolet disinfection (UV) equipment for Sunnybrae Waterworks.

  • THAT: the Board empower the authorized signatories to enter into an agreement with Ramtech Environmental Products to provide Trojan UV equipment for the new water treatment plant at the Sunnybrae Water System for a total cost of $68,810 plus applicable taxes.

Related to the request by Mr. David Miege, Sunnybrae resident, Electoral Area C.


Area C Director, Paul Demenok, Area C Parks Advisory Committee and CSRD Parks and Operations staff are all in support of the proposed renaming.

The community at large has expressed support for the renaming, as indicated in the petition.

The CSRD does not have a policy regarding park naming, therefore, a Board Resolution is needed to support the request.

  • Motion

    THAT: the Board approve the renaming of 'Robinson Creek Park', Electoral Area C, to 'Roy Sharp Community Park'.

Report from Terry Langlois, Team Leader, Utilities, dated July 7, 2017.
Access to the Rural Feasibility Study Fund.

  • THAT: in accordance with Policy No. W-4 “Water Utility Acquisition” access to the Rural Feasibility Study Fund be approved in the amount of $90,000 plus applicable taxes to conduct community engagement and complete an engineering assessment for a new water system for the community of Scotch Creek.

Report from Jodi Pierce, Manager, Financial Services, dated July 5, 2017.

  • THAT: Bylaw No. 9104, cited as “Columbia Shuswap Regional District Security Issuing Bylaw No. 9104” be read a first, second, and third time this 20th day of July, 2017.

  • THAT: Bylaw No. 9104, cited as “Columbia Shuswap Regional District Security Issuing Bylaw No. 9104” be adopted this 20th day of July, 2017.

Report from Lynda Shykora, Deputy Manager, Corporate Administration Services, dated July 7, 2017.
The amending bylaw proposes to add the authority to ticket for offences under the CSRD Cross Connection Control Bylaw regulations, as well as to update the fine amounts for offences under the CSRD Waterworks Rates and Regulation Bylaw.

  • THAT: CSRD Ticket Information Utilization Amendment Bylaw No. 5745 be read a first, second and third time this 20th day of July, 2017.

  • THAT: CSRD Ticket Information Utilization Amendment Bylaw No. 5745 be adopted this 20th day of July, 2017.

Declaration of Corporate Officer - Certificate of Alternative Approval Results - Rail Corridor Trail Service Establishment and Loan Authorization.

Bylaws scheduled for consideration of Adoption - Elector Approval received through the Alternative Approval Process:

  • Rail Corridor Trail Service Establishment Bylaw No. 5755
    and
  • Rail Corridor Trail Service Loan Authorization Bylaw No. 5756

Note to Board - For Information:
Outcome of Alternative Approval Process - North Okanagan/Shuswap Rail Corridor Trail Service and Loan Authorization - Regional District of North Okanagan - attached to the Late Agenda.

  • Motion

    THAT: the certificate of results, Alternative Approval Process, Rail Corridor Trail Service Establishment and Loan Authorization, be received by the Board this 20th day of July, 2017.

  • Motion

    THAT: the Rail Corridor Trail Service Establishment Bylaw No. 5755 be adopted this 20th day of July, 2017.

  • Motion

    THAT: the Rail Corridor Trail Service Loan Authorization Bylaw No. 5756 be adopted this 20th day of July, 2017.

  • Motion

    THAT: pursuant to Sections 90(1)(a) and (e):

    (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
    (e) the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the regional district;
    of the Community Charter, the Board move In Camera.

     

DEVELOPMENT SERVICES

None.

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS
Report from Dan Passmore, Senior Planner, dated May 29, 2017.
2597 Highlands Drive – Blind Bay
  • THAT: in accordance with Section 498 of the Local Government Act Development Variance Permit No. 701-74 for Lot 27, Section 18, Township 22, Range 10, West of the 6th Meridian, Kamloops Division Yale District, Plan KAP79982 and an undivided 1/14 share in Lot 59, Plan KAP79982, (PID: 026-562-316), varying South Shuswap Zoning Bylaw No. 701, as follows:

    1. Vary the requirement of Section 12.2.6, rear parcel line setback from 5.0 m to 4.85 m for a single family dwelling.

    be approved for issuance this 20th day of July, 2017.

Report from Dan Passmore, Senior Planner, dated May 29, 2017.
4189, 4273, and 4275 Squilax-Anglemont Road, Scotch Creek.
  • THAT: in accordance with Section 498 of the Local Government Act Development Variance Permit No. 641-28 for Fractional SW 1/4, Section 35, Township 22, Range 11, West of the 6th Meridian, Kamloops Division Yale District, Except Plans 8597, 18252, 20191, 25532, and 28256 (PID: 013-812-807), varying Subdivision Servicing Bylaw No. 641, as follows:

    Waive the requirement of Section 5.1 (c), in reference to Schedule A Levels of Service, to service the proposed new lots with a Water Supply System,

    be approved for issuance this 20th day of July, 2017, subject to registration of a suitably worded Section 219 covenant on the title of the subject property, stating the following:

    • That the lots are not to be used for residential purposes unless the recommendations contained within the Hydrogeological Assessment, dated May 26, 2017, by Yanfeng Yin, PhD, P.Geo., of Kala Geosciences Ltd., have been satisfied; and,
    • that all lots are required to connect to a community water and sewer system when one becomes available.

Report from Dan Passmore, Senior Planner, dated June 9, 2017.
2001 Eagle Bay Road, Blind Bay

  • THAT: "Lakes Zoning Amendment (Finz Resort Ltd.) Bylaw No. 900-21" be read a first time this 20th day of July, 2017;

    AND THAT:

    the Board utilize the simple consultation process for Bylaw No. 900-21, and it be referred to the following agencies and First Nations:

    Area C Advisory Planning Commission;

    Interior Health Authority;

    Ministry of Environment;

    Ministry of Forests, Lands and Natural Resource Operations;

    Ministry of Forests, Lands and Natural Resource Operations, Archaeology Branch;

    Department of Fisheries and Oceans;

    Ministry of Transportation and Infrastructure;

    CSRD Operations Management;

    CSRD Financial Services; and

    All relevant First Nations.

Report from Dan Passmore, Senior Planner, dated July 7, 2017.
Golf Course Drive, Blind Bay.
Appendix-A-Policies attachment corrected in the Late Agenda.

  • THAT: “Electoral Area 'C' Official Community Plan Amendment (Shuswap Lake Estates) Bylaw No. 725-8” be read a third time this 20th day of July, 2017.

  • THAT: "South Shuswap Zoning Amendment (Shuswap Lake Estates) Bylaw No. 701-87" be read a third time this 20th day of July, 2017. 

  • THAT: “Electoral Area 'C' Official Community Plan Amendment (Shuswap Lake Estates) Bylaw No. 725-8” be adopted this 20th day of July, 2017.

  • Motion

    THAT: "South Shuswap Zoning Amendment (Shuswap Lake Estates) Bylaw No. 701-87" be adopted this 20th day of July, 2017.

Report from Candice Benner, Development Services Assistant, dated April 28, 2017.
An amendment to address third party advertising signs for Cedar Heights Community Association and Sorrento Memorial Hall.

  • THAT: "South Shuswap Zoning Amendment (CSRD) Bylaw No. 701-86", be read a third time, this 20th day of July, 2017.

Report from Dan Passmore, Senior Planner, dated May 29, 2017.
5192 Highway 97B.

  • THAT: Ranchero/Deep Creek Land Use Amendment (Linda Parker) Bylaw No. 2133", be given second reading, as amended, this 20th day of July, 2017.

    AND THAT: the Board not delegate a public hearing until the owner has provided documentation committing to construction of the required sewerage system improvements prior to final reading of the Bylaw and has provided a hydrogeological assessment of the existing groundwater well within 90 days of second reading.

MEETING CONCLUSION

None.

Thursday, August 17, 2017, 9:30 AM.
CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm.

  • Motion

    THAT: the regular Board meeting of July 20, 2017 be adjourned.

No Item Selected