COLUMBIA SHUSWAP REGIONAL DISTRICT

Regular Board Meeting

LATE AGENDA

Meeting #:
Date:	Thursday, July 18, 2019
Time:	9:30 A.m. - 3:30 P.m.
Location:	CSRD Boardroom 555 Harbourfront Drive NE, Salmon Arm

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1.

Call to Order

2.

Introduction of New Staff

Kerri Wirth, Payroll Administrator/HR Assistant, Financial Services

3.

Board Meeting Minutes

3.1

Adoption of Minutes

• Motion

  THAT: the minutes of the June 20, 2019 regular Board meeting be adopted.

3.2

Business Arising from the Minutes

3.2.1

Bylaw Approval from Ministry of Municipal Affairs and Housing (July 3, 2019)

Letter from Andrew Johnston, Governance Analyst, Ministry of Municipal Affairs Re: Approved - North & South Shuswap Community Arts, Recreation and Culture Programs Financial Contribution Service Area Establishment, Bylaw No. 5798, 2019.

For information.

Alternative Approval Process commencing - for Area C and a portion of Area F - on Friday, July 12, 2019.

4.

Delegations

4.1

10:00 AM Ministry of Transportation and Infrastructure

Steve Sirett, District Manager, Okanagan-Shuswap District, in attendance to present about the Ministry of Transportation and Infrastructure, and how it fits in and interacts with the CSRD.

ADMINISTRATION

5.

Correspondence

• Motion

  THAT: the correspondence attached to the July Board Agenda be received for information this 18th day of July, 2019.

5.1

Correspondence from Canadian Wildlife Service (June 17, 2019)

Letter from Blair Hammond, Regional Director, Re: early engagement on the approach to developing the federal Grizzly Bear Management Plan.

5.2

Correspondence from the Minister of Transport (June 25, 2019)

Email from The Honourable Marc Garneau, Minister of Transport, Re: Greyhound's service cuts in western Canada and northern Ontario.

5.3

Correspondence from the Ministry of Forests, Lands, Natural Resource Operations and Rural Development (July 15, 2019)

Letter from Minister Donaldson's staff in response to letter from Chair Martin re: Crown land closures and protection of mountain caribou.

6.

Reports

• Motion

    

6.1

Shuswap Watershed Council Draft Meeting Minutes (June 12, 2019)

• Motion

  THAT:  The minutes of the June 12, 2019 Shuswap Watershed Council be received for information.

6.2

Electoral Area Directors Committee Meeting Minutes (June 25, 2019)

• Motion

  THAT:  The minutes of the June 25, 2019 Electoral Area Directors Committee meeting, be received for information.

7.

Business General

7.1

Electronic Submissions Policy A-73

Report from Jennifer Sham, Assistant Deputy Corporate Officer, dated July 8, 2019.

• Motion

  THAT: the Board endorse the "Electronic Submissions Policy A-73" and approve its inclusion into the CSRD Policy Manual, this 18^th day of July, 2019.

7.2

Alternative Approval Process – Centennial Field Community Park Service Establishment and Loan Authorization

Report from Jennifer Sham, Assistant Deputy Corporate Officer, dated July 8, 2019.

• Motion

  THAT: the Board endorse the alternative approval process in accordance with Section 345(1)(a) of the Local Government Act as the method to obtain the assent of the electors for the establishment of a Centennial Field Community Park Service identified in Bylaw No. 5800, 2019, and to authorize the borrowing of funds for the purpose of acquiring Centennial Field Community Park identified in the Loan Authorization Bylaw No. 5801, 2019, this 18^th day of July, 2019.

• Motion

  THAT: for the purpose of obtaining approval for the Centennial Field Community Park Service Establishment Bylaw No. 5800, 2019, and Centennial Field Community Park Loan Authorization Bylaw No. 5801, 2019, using the Alternative Approval Process, the Board approve six hundred seventy one (671) as the fair determination of 10% of the eligible number of electors within the service area (Electoral Area C), this 18^th day of July, 2019.

• Motion

  THAT: the Centennial Field Community Park Alternative Approval Process Elector Response Form attached to this report, subject to both the Centennial Field Community Park Service Establishment Bylaw No. 5800, 2019 and Centennial Field Community Park Loan Authorization Bylaw No. 5801, 2019 being approved by the Inspector of Municipalities by Friday, August 9, 2019, be approved by the Board this 18^th day of July, 2019.

• Motion

  THAT: the Board approve the 4:00 PM, Wednesday, October 2, 2019 deadline for receipt of submissions of Elector Response Forms for the Alternative Approval Process conducted for the Centennial Field Community Park Service Establishment Bylaw No. 5800, 2019 and Centennial Field Community Park Loan Authorization Bylaw No. 5801, 2019, this 18^th day of July, 2019.

7.3

Electoral Area Feasibility Study Fund – Centennial Field

Report from Ryan Nitchie, Team Leader Community Services dated June 27, 2019. Access to the Electoral Area Feasibility Study Funds.

• Motion

  THAT: access to the Electoral Area Feasibility Study Fund be approved in the amount of $25,000 for a feasibility study to determine if sufficient community support exists to establish a new service to acquire, develop, manage and operate a regional park in the Blind Bay area of Electoral Area C, this 18^th day of July, 2019.

7.4

Encumbrances on CSRD Owned Lands, Amendment to Policy A-47

Report from Jennifer Sham, Assistant Deputy Corporate Officer, dated July 9, 2019.

• Motion

  THAT: the Board endorse the revised Policy A-47, Encumbrances on CSRD Owned Lands, and approve its inclusion into the CSRD Policy Manual, this 18^th day of July, 2019.

7.5

All Electoral Areas: Amendments to Cannabis Business Related Policy A-71

Report from Jan Thingsted, Planner III, dated July 8, 2019.

• Motion

  THAT: the Board endorse Cannabis Related Business Policy No. A-71, as amended, this 18^th day of July, 2019, and approve its inclusion into the CSRD Policy Manual.

7.6

Verbal: Director Brooks-Hill – Request for Board support to write letter to Ministry of FLNRO re concerns / public consultation, etc. – bike trail development, Mount Cartier, Electoral Area B.

7.7

Director Brooks-Hill - Request for Board Support - Remove portion of Electoral Area B from Building Inspection Service

Background:

Original request by Electoral Area B Director as Electoral Area Directors' Committee agenda topic.

Item brought forward from the Electoral Area Directors' Committee meeting of June 25, 2019. See EAD meeting minutes (Board Agenda Item 6.2) for Committee discussion on this topic.

Refer to EAD Meeting Agenda for background information: EAD Item 5.1

Refer to attached Memorandum from Manager, Development Services, to CAO, dated June 18, 2019.

Building Inspection Service Area bylaws attached for reference. Participating areas are Electoral Areas B, C, and E.

Update:  July 11, 2019 - Director Brooks-Hill has clarified with staff that his request is to ask for Board support to remove part of Area B (outside of the fire protection boundaries), from the Building Inspection Service.

Action:  Feedback/comment sought from Board in response to request.

Resolution added to Late Agenda.

• Motion

  Whereas the Director of Electoral Area B has requested support for a Board vote or public petition process to remove building regulation and inspections in some of Area B;

   

  And Whereas in order to remove some of Area B from the Sub-Regional Building Inspection Service, an amendment to Bylaw No. 5762, as amended, will be required;

   

  And Whereas the Board considers that it is prudent to gauge the level of Board support for the removal of some of Area B from the Sub-Regional Building Inspection Service prior to expending CSRD resources on a petition process;

   

  Now Therefore Be It Resolved that:

   

  Staff are directed to prepare a form of petition that satisfies the requirements of the Regional District Establishing Bylaw Approval Exemption Regulation and s. 212(4) to (6) of the Community Charter, to initiate a process for the removal of some of Electoral Area B from the Sub-Regional Building Inspection Service Bylaw No. 5762, as amended.

7.8

Surveillance Cameras Policy A-74

Report from Lynda Shykora, Head, Freedom of Information/Protection of Privacy, dated July 13, 2019.

• Motion

  THAT: the Board endorse the “Overt Video Surveillance Policy A-74” and approve its inclusion into the CSRD Policy Manual, this 18^th day of July, 2019.

• Motion

  THAT: the Board endorse the “Overt Video Surveillance Policy A-74” and approve its inclusion into the CSRD Policy Manual, this 18^th day of July, 2019.

8.

Business By Area

8.1

Grant-in-Aid Requests

Report from Jodi Pierce, Manager, Financial Services, dated July 5, 2019.

• Motion

  THAT: the Board approve the following allocations from the 2019 electoral Grant-in-Aids:

  Area A

  $1,500 Golden & District Historical Society (Fall Faire)

  $1,000 Golden Rotary Club (Community events)

  Area B

  $1,000 Okanagan Regional Library – Revelstoke Branch (Virtual Reality Headsets)

  Area C

  $19,453 North & South Shuswap Community Resources (operating support)

  $1,950 South Shuswap Housing Society (start up costs)

  $25,000 South Shuswap Transportation Society (contribution towards purchase of electric vehicle)

  Area E

  $1,950 Shifting Saddles 4-H Club (Clipping chute)

  $6,000 Sicamous & District Seniors Centre Society (operating costs)

  Area F

  $2,907 North & South Shuswap Community Resources (operating support).

8.2

Grant in Aid – Policy Waiver

Report from Jodi Pierce, Manager, Financial Services, dated July 4, 2019.

• Motion

  THAT: the Board waive policy with respect to the Post-application provisions from prior grant-in-aid awards to consider an application from the Carlin Hall Community Association for emergent work needed to be completed at the Carlin Hall;

  AND THAT: the Board approve the following allocation from the 2019 electoral grant-in-aids:

  Area C

  $6,000 Carlin Hall Community Association (repair of retaining wall and foundation)

8.3

Overview of the Engagement Process and Feedback Results – Proposed Electoral Area C Residential Curbside Garbage and Recycling Collection Service

Report from Ben Van Nostrand, Team Leader, Environmental Health Services, dated July 4, 2019. Overview of the Engagement Process and Feedback Results - Electoral Area C Residential Curbside Garbage and Recycling Collection Service.

• Motion

  THAT: The public education and outreach program to gauge the level of support for Residential Curbside Collection program within Electoral Area C be concluded;

  AND THAT: based on a lack of broad and sufficient public support, the establishment of a Residential Curbside Collection Program within Electoral Area C not proceed at this time.

9.

Administration Bylaws

9.1

Blind Bay Streetlighting Service Area Amendment No. 5804, 2019

Report from Terry Langlois, Team Leader, Utilities, dated July 5, 2019.

For Three Readings.

• Motion

  THAT: Blind Bay Streetlighting Service Area Amendment Bylaw No. 5804, 2019 be read a first, second and third time this 18^th day of July, 2019.

9.2

Sorrento Waterworks Service Area Amendment Bylaw No. 5803, 2019

Adds one property to Service Area

Three Readings given on June 20, 2019

For Adoption

• Motion

  THAT: the Sorrento Waterworks Service Area Amendment Bylaw No. 5803, 2019 be adopted this 18^th day of July, 2019.

9.3

Saratoga Waterworks Service Area Amendment Bylaw No. 5799, 2019

Report from Terry Langlois, Team Leader, Utilities, dated July 5, 2019.

Sufficient Petition Certificate is attached for reference.

For Three Readings.

• Motion

  THAT: Saratoga Waterworks Service Area Amendment Bylaw No. 5799, 2019 be read a first, second and third time this 18^th day of July, 2019.

• Motion

  THAT: Saratoga Waterworks Service Area Amendment Bylaw No. 5799, 2019 be read a first, second and third time this 18^th day of July, 2019.

10.

12:00 PM IN CAMERA

• Motion

  THAT: pursuant to Sections 90(1) of the Community Charter:

  (c) labour relations or other employee relations;
  (e) the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the regional district;
  (k) negotiations and related discussions respecting the proposed provision of a regional service that are at their preliminary stages and that, in the view of the Board, could reasonably be expected to harm the interests of the regional district if they were held in public;

  (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;

  the Board move In Camera.

  
   

   

DEVELOPMENT SERVICES

11.

Business General

12.

11:30 AM ALR Applications

12.1

Electoral Area A: Agricultural Land Commission (ALC) Application under Section 30(1) – Exclusion LC2569A

Report from Christine LeFloch, Planner II, dated June 19, 2019.
3147 Imler Road, Parson

• Motion

  THAT: Application No. LC2569A, Section 30(1) Exclusion from the Agricultural Land Reserve, for (1) the SE 1/4 of Section 2 Township 25 Range 20 West of the 5^th Meridian Kootenay District, (2) Those Parts of the NE ¼ of Section 35 Township 24 Range 20 West of the 5^th Meridian Kootenay District, Shown Outlined in Red on Explanatory Plans 13993I and 13933I(1), and (3) Part of the E ½ of Section 35 Township 24 Range 20 West of the 5^th Meridian Kootenay District, Lying North of the Columbia River Save & Excluding the RW of the Canadian Pacific Railway Shown O/L Pink on Plan 1105 & PTS Red on Plans 13933I and 13933I(1), be forwarded to the Provincial Agricultural Land Commission recommending approval this 18^th day of July, 2019.

12.2

Electoral Area C: Agricultural Land Commission (ALC) Application Section 20(3) – Non-Farm Use in the Agricultural Land Reserve (ALR) LC2567C

Report from Erica Hartling, Planner I, dated July 4, 2019.
2336 Balmoral Road, Balmoral

• Motion

  THAT: Application No. LC2567C, Section 20(3) – Non Farm Use in the ALR, for Lot A, Section 8, Township 22, Range 10, West of the 6^th Meridian, Kamloops Division Yale District, Plan 23134 Except Plans 28614, KAP44525 and KAP46842, only for the stable operation and boarding of horses and livestock, be forwarded to the Provincial Agricultural Land Commission recommending approval this 18^th day of July, 2019.

13.

Directors’ Report on Community Events

One (1) Minute Verbal Report from Each Board Director for information.

ELECTORAL AREA DIRECTORS

14.

1:00 PM Business by Area

14.1

Electoral Area C: Development Variance Permit No. 701-77

Report from Christine LeFloch, Planner II, dated July 2, 2019.
1585 Blind Bay Road, Sorrento

• Motion

  THAT: in accordance with Section 498 of the Local Government Act Development Variance Permit No. 701-77 for Lot 1, Section 15, Township 22, Range 11, West of the 6^th Meridian, Kamloops Division Yale District, Plan EPP19912, varying South Shuswap Zoning Bylaw No. 701 as follows:

  1. Section 8.2.5 Minimum setback from a front parcel line from 5 m to 0 m for an existing garage;
  2. Section 8.2.5 Minimum setback from a rear parcel line from 5 m to 4.4 m for an existing deck attached to an existing cabin;

  be approved for issuance this 18^th day of July, 2019;

  AND THAT: the variances requested to:

  1. Section 8.2.5 Minimum setback from an interior side parcel line from 2 m to 0.6 m for an existing boathouse;
  2. Section 8.2.5 Minimum setback from a rear parcel line from 5 m to 0 m for an existing boathouse; and
  3. Section 3.5.8 Minimum setback from an interior side parcel line from 1 m to 0 m for the eaves of an existing boathouse;

  be denied, this 18^th day of July, 2019.

14.2

Electoral Area C: Development Variance Permit No. 701-92

Report from Laura Gibson, Planner I, dated July 3, 2019.
2495 Rocky Point Road, Blind Bay

Public submissions received, attached to Late Agenda.

• Motion

  THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 701-92 for Lot 10, Block 2, Section 30, Township 22, Range 10, West of the 6th Meridian, Kamloops Division Yale District, Plan 9989, varying South Shuswap Zoning Bylaw No. 701 as follows:

  • Section 7.2.5 minimum setback from the exterior side parcel line from 4.5 m to 1 m, only for any portion of the proposed accessory building;

  be approved this 18^th day of July, 2019;

  AND FURTHER THAT: issuance be withheld until the proposed accessory building receives issuance of a Lakes 100m Development Permit by the Manager of Development Services.

14.3

Electoral Area F: Development Variance Permit No. 800-33

Report from Candice Benner, Planner II, dated July 4, 2019
6346 Squilax-Anglemont Road, Magna Bay.

Note: Item 15.7 Zoning Amendment (Coueffin) Bylaw No. 800-31 to be considered prior to review of Development Variance Permit.

• Motion

  THAT: in accordance with Section 498 of the Local Government Act, Development Variance Permit No. 800-33 for Lot 9, Section 13, Township 23, Range 10, W6M, KDYD, Plan 13493, varying Magna Bay Zoning Bylaw No. 800, as follows:

  Section 5.5(2)(e) Maximum height for an accessory building from 6 m to 7.92 m for a garage;

  Section 5.5(2)(f) Minimum setback from the front parcel boundary from 4.5 m to 0.5 m and from the interior side parcel boundary from 2.0 m to 0.5 m for a garage; and

  Section 5.5(2)(g) Maximum gross floor area of an accessory building from 55 m² to 58 m² for a garage,

  be approved for issuance this 18^th day of July, 2019.

15.

Planning Bylaws

15.1

Electoral Area B: Electoral Area B Official Community Plan Amendment (Illecillewaet Development Inc.) Bylaw No. 850-12 and Electoral Area B Zoning Bylaw Amendment (Illecillewaet Development Inc.) 851-15

Report from Ken Gobeil , Senior Planner, dated July 5, 2019.
354 Leoffler Road, Greeley

• Motion

  THAT: “Electoral Area B Official Community Plan Amendment (Illecillewaet Development Inc.) Bylaw No. 850-12”, be given second reading this 18^th day of July, 2019;

• Motion

  THAT: “Electoral Area B Zoning Amendment (Illecillewaet Development Inc.) Bylaw No. 851-15”, be given second reading, as amended, this 18^th day of July, 2019;

• Motion

  THAT: a public hearing to hear representations on “Electoral Area B Official Community Plan Amendment (Illecillewaet Development Inc.) Bylaw No. 850-12” and “Electoral Area B Zoning Amendment (Illecillewaet Development Inc.) Bylaw No. 851-15” be held;

  AND THAT: notice of the public hearing be given by the staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Brooks-Hill, as Director of Electoral Area B being that in which the land concerned is located, or Andy Parkin, Alternate Director, as the case may be, give a report of the public hearing to the Board.

15.2

Electoral Area C: Electoral Area C Official Community Plan Amendment (Zappone) Bylaw No. 725-15

Report from Christine LeFloch, Planner II, dated June 24, 2019.
3453 Ford Road, Tappen

• Motion

  THAT: Electoral Area C Official Community Plan Amendment (Zappone) Bylaw No. 725-15 be read a third time this 18^th day of July, 2019.

• Motion

  THAT: Electoral Area C Official Community Plan Amendment (Zappone) Bylaw No. 725-15 be adopted this 18^th day of July, 2019.

15.3

Electoral Area D: Salmon Valley Land Use Amendment (674816 BC LTD.) Bylaw No. 2558

Report from Candice Benner, Planner II, dated June 24, 2019.
Highway 97, Falkland

• Motion

  THAT: "Salmon Valley Land Use Amendment (674816 BC Ltd.) Bylaw No. 2558" be read a second time, as amended, this 18^th day of July, 2019.

• Motion

  THAT: a public hearing to hear representations on "Salmon Valley Land Use Amendment (674816 BC Ltd.) Bylaw No. 2558" be held;

  AND THAT: notice of the public hearing be given by the staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Rene Talbot, as Director of Electoral Area D being that in which the land concerned is located, or Alternate Director Joy de Vos, if Director Talbot is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

15.4

Electoral Area D: Salmon Valley Land Use Amendment (Tereposky-MacDonald) Bylaw No. 2561

Report from Erica Hartling, Planner I, dated July 4, 2019.
2950 Wetaskiwin Road, Falkland

• Motion

  THAT: Pursuant to Section 477 of the Local Government Act, the Board has considered "Salmon Valley Land Use Amendment (Tereposky-MacDonald) Bylaw No. 2561" in conjunction with the Columbia Shuswap Regional District's Financial Plan and its Waste Management Plan.

• Motion

  THAT: "Salmon Valley Land Use Amendment (Tereposky-MacDonald) Bylaw No. 2561” be read a second time this 18^th day of July, 2019.

• Motion

  THAT: a public hearing to hear representations on "Salmon Valley Land Use Amendment (Tereposky –MacDonald) Bylaw No. 2561" be held;

  AND THAT: notice of the public hearing be given by staff of the Regional District on behalf of the Board in accordance with Section 466 of the Local Government Act;

  AND FURTHER THAT: the holding of the public hearing be delegated to Director Talbot, Electoral Area D, being that in which the land concerned is located, or to Alternate Director De Vos, if the Director is absent, and the Director or Alternate Director, as the case may be, give a report of the public hearing to the Board.

15.5

Electoral Areas C, E & F: Lakes Zoning Amendment (CSRD) Bylaw No. 900-25

Report from Christine LeFloch, Planner II, dated June 24, 2019.
Electoral Areas C, E & F

• Motion

  THAT: Lakes Zoning Amendment (CSRD) Bylaw No. 900 be read a third time, as amended, this 18^th day of July 2019.

15.6

Electoral Area F: Scotch Creek/Lee Creek Zoning Amendment (Mosher) Bylaw No. 825-40

Report from Erica Hartling, Planner I, dated July 11, 2019.
3740 Ancient Creek Lane, Scotch Creek

• Motion

  THAT: “Scotch Creek/Lee Creek Zoning Amendment (Mosher) Bylaw No. 825-40” be read a third time this 18^th day of July 2019.

• Motion

  THAT: “Scotch Creek/Lee Creek Zoning Amendment (Mosher) Bylaw No. 825-40” be adopted this 18^th day of July 2019.

15.7

Electoral Area F: Magna Bay Zoning Amendment (Coueffin) Bylaw No. 800-31

Report from Candice Benner, Planner II, dated July 11, 2019
6346 Squilax-Anglemont Road, Magna Bay

• Motion

  THAT: Magna Bay Zoning Amendment (Coueffin) Bylaw No. 800-31 be read a third time this 18^th day of July, 2019.

• Motion

  THAT: Magna Bay Zoning Amendment (Coueffin) Bylaw No. 800-31 be adopted this 18^th day of July, 2019.

16.

Release of In Camera Resolutions

If any.

MEETING CONCLUSION

17.

Upcoming Meetings/Events

17.1

Sicamous-to-Armstrong Rail Trail Corridor Governance Advisory Committee Meeting

Friday, July 19, 2019 at 9:00 AM.

Regional District of North Okanagan, 9848 Aberdeen Road, Coldstream, BC

18.

Next Board Meeting

Regular Board Meeting, Thursday August 15, 2019 at 9:30 AM

Location:  CSRD Boardroom, 555 Harbourfront Drive NE, Salmon Arm, BC

19.

Adjournment

• Motion

  THAT: the regular Board meeting of July 18, 2019 be adjourned.