COLUMBIA SHUSWAP REGIONAL DISTRICT
Regular Board Meeting
ADDENDUM AGENDA

Meeting #:

Date:

Thursday, November 21, 2024

Time:

9:30 A.m. - 4:00 P.m.

Location:

CSRD Boardroom

555 Harbourfront Drive NE, Salmon Arm

Zoom Link Registration

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6.

Announcements

6.1

New Staff

Crystal Gauer, Wildfire Mitigation Specialist

7.

Correspondence

7.1

For Information

7.1.6

Skwlāx te Secwepemcúl̓ecw (November 18, 2024)

Thank you letter sent to Kukpi7 Tomma and Council.

7.2

Action Requested

7.2.1

Shuswap Economic Development Society (SEDS)

Letter of support request for SEDS grant funding application to Connecting Communities BC Program.

• THAT: the Board approve the draft letter supporting Shuswap Economic Development Society's grant application through Connecting Communities BC.

8.

Committee Reports and Updates

8.1

For Information

8.1.4

Thompson Regional Committee Meeting Summary (November 12, 2024)

9.

Business General

9.6

2024 Policy Review

At the October 16, 2024 Committee of the Whole Meeting staff requested the Committee's support to bring forward "No Update" and "Rescind" policies to the Board at the November Regular Board meeting.

• THAT: the following policies be rescinded and removed from the Policy Manual:

  • A-14 Bylaw Copies
  • A-25 Applications Requiring Board Consideration
  • A-33 As-Built Drawings for Capital Works
  • A-34 Maintenance of Logbook by Facility Managers
  • A-45 Inspection of Woodburning Installations
  • A-54 Aviation Fuel Management – Revelstoke Airport
  • F-6 Building Permit Refund
  • F-7 Mileage
  • F-20 Revenue Arising from Legal Claims
  • F-37 COVID-19 Safe Restart Electoral Area Grant-in-Aid Funding
  • P-12 BC Building Code in Non-Inspection Areas
  • W-7 Revelstoke Airport Security

  this 21st day of November, 2024.

  Corporate Vote Unweighted Majority

• THAT: the following policies be approved to remain in the Policy Manual:

  • A-1 Occupational Health and Safety Program
  • A-11 Regional Philosophy
  • A-24 Disposal of Assets
  • A-30 Office Closure
  • A-38 Method of Taxation
  • A-61 Use of Corporate Vehicles
  • A-62 – Electronic Sign Boards – CSRD Owned Facilities
  • A-69 Bylaw Enforcement
  • A-70 Asset Management
  • A-71 Cannabis Related Business
  • A-75 Commercial Bottled Water
  • A-79 Electronic Submissions for Alternative Approval Process Elector Response Forms
  • A-85 Provincially Tenured Lawfully Non-Conforming Docks Electoral Area E Adjacent to Rail Trail Lands
  • A-86 Exempt Staff Compensation
  • A-88 Shuswap-North Okanagan Rail Trail: Agricultural Access
  • F-16 Parkland Dedication Deferral Fees
  • F-18 Overtime – Non-Managerial Exempt Staff
  • F-24 Signatories
  • F-34 Reserve Funds
  • F-35 Collection of Outstanding Debt
  • F-38 Asset Retirement Obligations
  • P-11 Consistent Use of Upland/Adjacent Foreshore and Aquatic Crown Land
  • P-24 Agricultural Land Reserve Exclusion Applications
  • W-3 Mosquito Control Programs
  • W-6 Sewer System Acquisition
  • W-8 Anglemont Estates Drainage
  • W-13 Nicholson Aquifer Water Quality

  this 21st day of November, 2024.

  Corporate Vote Unweighted Majority

9.7

Electoral Area D: Falkland and Glenemma Transfer Station Snow Removal Contract Award

Report from Ben Van Nostrand, General Manager, Environmental and Utility Services, dated November 8, 2024. Seeking Board authorization to award the Snow Removal Contract for the Falkland and Glenemma Transfer Stations.

• THAT: the Board endorse the authorized signatories to enter into an agreement, for snow removal at the Falkland and Glenemma transfer stations, Westside Property Maintenance Ltd., for a three-year term, including the two, one-year options to renew, in the amount of approximately $75,000 plus applicable taxes and annual CPI adjustments over the term of the agreement.

  Corporate Vote Weighted

• THAT: the Board endorse the authorized signatories to enter into a Municipal Insurance Association of British Columbia Service Provider Agreement between the Columbia Shuswap Regional District and Westside Property Maintenance Ltd., dated November 21, 2024.

  Corporate Vote Weighted

9.8

2025 Committee Appointments and Recommendations

Directors submitted expressions of interest to sit on these Committees and/or Boards. The attached list is the summary of the responses.

• THAT: the 2025 Committee Appointments and Recommendations attached to the November 21, 2024 Regular Board agenda be approved. 

  Corporate Vote Unweighted Majority

9.9

2025 Board and Committee Calendar

Report from Jennifer Sham, General Manager, Corporate Services (Corporate Officer), dated November 19, 2024.

• THAT: the 2025 Board and Committee Calendar be approved, this 21^st day of November, 2024.

  Corporate Vote Unweighted Majority

9.10

UBCM Community to Community Leadership Forum

Report from John MacLean, CAO, dated November 13, 2024.
A Board report asking for support for a Community to Community Leadership Forum with the Secwepemc First Nations.

• THAT: the Board support submitting a funding application to UBCM in the amount of $10,000 for a Community to Community Leadership Forum between the Board of the CSRD and the Secwepemc Bands consisting of Adams Lake Indian Band, Neskonlith Indian band, Skwlāx te Secwepemcúl̓ecw, Splatsin and Shuswap Band.

  Corporate Vote Unweighted Majority

11.

Administration Bylaws

11.1

Electoral Area G: Sorrento Waterworks Local Service Area Amendment Bylaw No. 5888, 2024

Report from Tim Perepolkin, Manager Utility Services, dated November 6, 2024. Addition of one property to the Sorrento Water System.

• THAT: Sorrento Waterworks Local Service Area Amendment Bylaw No. 5888, 2024 be read a first, second, and third time, this 21^st day of November, 2024.

  Corporate Vote Unweighted Majority

14.

CLOSED (In Camera)

Late Agenda - removed section (g) and added section (f).

• THAT: pursuant to Section 90(1) of the Community Charter, the subject matter being considered relates to one or more of the following:

  (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

  (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

  AND THAT: the Board close this portion of the meeting to the public and move to into the Closed Session of the meeting.

  Corporate Vote Unweighted Majority